Event Supervisor

Company Description

The British Academy for the Promotion of Historical, Philosophical and Philological Studies is the United Kingdom's national academy for the humanities and the social sciences. It was established in 1902 and received its royal charter in the same year.

As a Event Supervisor you will receive the following industry leading benefits:

• 50% discount across Searcys venues
• Enrolment into the Searcys pension scheme
• Up to 38 days annual leave (dependant on job role)
• Access to everyday discounts and communication portal
• Employee assistance programme
• Enrolment into Searcys Champagne School
• Meals provided on shift when working within one of our venue.
• Your birthday off to celebrate in style
• A day off to volunteer / give back to the charity of your choice

Job Description

Searcys @ The British Academy are looking for an Event Supervisor to work across its diverse Events space,

As an Event Supervisor you would be working closely with the Event Manager / Deputy General Manager to assist in the day to day running of the events consisting of weddings, corporate events and dinners

This role will be based on 10 hours each week with the potential to pick up a further additional 20-30 hours during the busy periods.

Job Type: Part Time/Full time

Payrate £13.50 per hour

Key Responsibilities:

• Oversee the setup, execution, and breakdown of events, ensuring that all aspects meet or exceed client specifications and company standards.
• Supervise and coordinate the efforts of event staff, including setup, catering service.
• Coordinate with sales coordinator daily pre and post events.
• Act as the primary point of contact for clients, vendors, and team members during events, addressing any concerns or issues that may arise promptly and professionally.
• Monitor and manage event schedules, ensuring that all activities run on time and any necessary adjustments are communicated to all relevant parties.
• Enforce company policies and procedures, as well as compliance with Health & Safety and Food Safety guidelines.
• Conduct pre- and post-event walkthroughs, assessing the event space for cleanliness, maintenance, and safety issues.
• Train and mentor event staff, providing guidance and support to promote a positive working environment and excellent customer service.
• Assist with event planning and logistics, including room layouts, audio visual, and special requests.
• Continuously evaluate event processes and procedures, recommending improvements to enhance efficiency and customer satisfaction.
• Perform other related duties as assigned by management

Qualifications

• A minimum of 2 years of experience in event management, catering, or a related field.
• Strong leadership and supervisory skills, with a demonstrated ability to manage and motivate a diverse team.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Outstanding customer service skills and a commitment to meet and exceed client expectations.
• Practical problem-solving and decision-making abilities, with a focus on finding effective solutions to unexpected challenges.
• Excellent written and verbal communication skills, with the ability to effectively communicate with clients, vendors, and team members.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Flexibility to work evenings, weekends, and bank holidays, as required by the event schedule.

Additional Information

Searcys is the longest-running independent catering company in Britain, and last year has celebrated an inspirational 175th year anniversary. We have been fortunate to be acknowledged by the industry and won Events Caterer of the Year 2022 at the prestigious Cateys.

Our success is down to the investment we make in developing our people to ensure they can be the best they can. Everyone who joins Searcys will attend our induction where they learn more about us and be supported throughout their journey with us. We invest in development opportunities and are looking to recruit, train and retain the best people in the industry.