What are the responsibilities and job description for the Manager, Financial Planning & Analysis position at WVUHS Medical Group?
Direct and coordinate operating budgeting activities for
SMG, CCPC, UPC, and UHP. Coordinate entire operating budget process by
working with various departments and personnel who play a role in the process
(i.e., Finance & Reimbursement, Decision Support, Enterprise Analytics,
Decision Support, Senior Management, Department Directors and/or Managers,
etc.). Compile budget financial
statements and lead the effort to achieve operating budget targets within
established timelines. Present budget information to senior management and
others as needed. Conduct ongoing actual-to-budget variance analysis
throughout the year and communicate directly with department leadership
regarding negative variances and monitoring of corrective action plans when
needed. Oversee provider productivity
reporting, including maintenance and ensuring data integrity of Inflow or
other productivity software and tools.
Lead and direct the work of staff and manages staff productivity to
maintain optimal efficiency.
MINIMUM QUALIFICATIONS:
EDUCATION,
CERTIFICATION, AND/OR LICENSURE:
1.
Bachelors degree in Accounting,
Finance, or Business administration.
EXPERIENCE:
1.
Three (3) years
of experience in accounting/finance field.
2.
One
(1) year of supervisory experience in leadership.
PREFERRED QUALIFICATIONS:
EDUCATION,
CERTIFICATION, AND/OR LICENSURE:
1.
CPA Certification or masters degree
in Accounting, Finance, or Business Administration.
EXPERIENCE:
1.
Experience in Healthcare.
CORE
DUTIES AND RESPONSIBILITIES: The statements described here are intended
to describe the general nature of work being performed by people assigned to
this position. They are not intended to be constructed as an
all-inclusive list of all responsibilities and duties. Other duties may
be assigned.
1.
Direct and
coordinate operating budgeting activities for SMG, CCPC, UPC, and UHP.
Coordinate entire operating budget process by working with various
departments and personnel who play a role in the process (i.e., Finance &
Reimbursement, Decision Support, Enterprise Analytics, Decision Support,
Senior Management, Department Directors and/or Managers, etc.)
2.
Develop the
budget calendar and distributes it in a timely fashion.
3
Oversee WVUM
provider productivity reporting, including maintenance and ensuring data
integrity of Inflow or other productivity software and tools.
4.
Ensure
accounting staff, analysts, and clinical managers are appropriately trained
with respect to the budgeting process and budgeting software.
5.
Analyze
statistical data and volume trends in the planning phase of the budget.
Determine preliminary volume projections and ensures appropriate correlation
between physician entity and support hospitals.
6.
Establish
overall assumptions that will act as a guide throughout the budgeting process
7.
Meet with
department leadership as needed to assist and provide direction as they
complete their departmental operating budgets. Coordinate and review results
with Accounting Manager.
8.
Voting member
and financial representative on Position Control Committees for SMG, UPC,
CCPC, and UHP. Alerts VP of Finance of
potential issues or conflicts.
9.
Oversees
direct reports and manages the process to ensure all established deadlines
are met.
10.
Distributes
(through email or management reporting system) departmental financial reports
monthly as well as ensuring monthly financial information is loaded and
reconciled for departmental access as needed. Reports including, but not
limited to:
Scorecards (including tracking outside
of budget approvals)
Variance Analysis, requiring responses
for variances exceeding a certain threshold
FTE Control Report
11.
Conducts
ongoing actual-to-budget variance analysis. Communicates directly with department
leadership regarding negative variances.
12.
Coordinates
efforts with Director, Accounting & Budgeting / Controller and Manager,
Accounting and Accounting & Budgeting staff for monthly financial
reporting.
13.
Requires
establishment of an action plan if variance is not corrected within
acceptable timeframe. Monitors completion of action plan and escalates to
senior management level if needed.
14.
Supervises, monitors,
and evaluates the performance of direct reports. Recommends training
requirements and continuing educational opportunities in
order to keep staff at the highest level of skill necessary to meet
the organizations objectives.
15.
Recruits, hires and trains competent individuals.
16.
Evaluates
personnel according to health system standards. Develops and monitors staff
related goals and objectives. Counsels/disciplines staff regarding work
related performance or compliance issues.
17.
Completes
work schedules to maintain coverage during critical time periods (budget
season, for example)
18.
Lead budget
software expert for SMG, UPC, CCPC, and UHP. Ensures software issues are
promptly resolved in-house or reported to WVUM administrator when necessary
and subsequently resolved in a timely manner.
19.
Coordinates data gathering and financial
analysis on all new Proformas for SMG, UPC, CCPC, and UHP. Maintains and continually improves related
templates. Makes recommendations for approval
or denial of initiatives.
20.
Tracks
changes that occur subsequent to the formal budget.
This includes approvals for both FTEs and non-salary related approvals.
21.
Demonstrates
ability to improve quality of service. Develops performance improvement
initiatives.
22.
Participates
in planning and implementing change; maintains and improves productivity
through volunteering to assist on hospital wide PI projects to contribute ideas
and problem solve with co-workers. Contributes to the organizational margin
improvement initiatives.
23.
Coordinates completion of Accounting & Budgeting
departmental budget with Director, Accounting & Budgeting / Controller
and Manager, Accounting. Manages department within the approved budget.
24.
Participates in System wide projects as required. This
includes but is not limited to working on standardizing processes where
appropriate for management reporting and budgeting. Participation in the approval
of cost centers System wide to maintain consistency.
PHYSICAL
REQUIREMENTS: The physical demands described here are
representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential
functions.
1.
Ability to
sit for extended periods of time.
WORKING
ENVIRONMENT: The work environment characteristics described
here are representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
1.
Office environment.
SKILLS
& ABILILTIES:
1.
Ability to
problem solve
2.
Excellent
written and verbal communication skills
3.
Ability to
teach and/or train others.
4.
Ability to
meet deadlines.
5.
Flexible and
detail oriented.
6.
Organized and
professional.
7.
Ability to
function as a team player
8.
Professional
behavior at all times.
Date
Reviewed/Revised: March 2022
SMG, CCPC, UPC, and UHP. Coordinate entire operating budget process by
working with various departments and personnel who play a role in the process
(i.e., Finance & Reimbursement, Decision Support, Enterprise Analytics,
Decision Support, Senior Management, Department Directors and/or Managers,
etc.). Compile budget financial
statements and lead the effort to achieve operating budget targets within
established timelines. Present budget information to senior management and
others as needed. Conduct ongoing actual-to-budget variance analysis
throughout the year and communicate directly with department leadership
regarding negative variances and monitoring of corrective action plans when
needed. Oversee provider productivity
reporting, including maintenance and ensuring data integrity of Inflow or
other productivity software and tools.
Lead and direct the work of staff and manages staff productivity to
maintain optimal efficiency.
MINIMUM QUALIFICATIONS:
EDUCATION,
CERTIFICATION, AND/OR LICENSURE:
1.
Bachelors degree in Accounting,
Finance, or Business administration.
EXPERIENCE:
1.
Three (3) years
of experience in accounting/finance field.
2.
One
(1) year of supervisory experience in leadership.
PREFERRED QUALIFICATIONS:
EDUCATION,
CERTIFICATION, AND/OR LICENSURE:
1.
CPA Certification or masters degree
in Accounting, Finance, or Business Administration.
EXPERIENCE:
1.
Experience in Healthcare.
CORE
DUTIES AND RESPONSIBILITIES: The statements described here are intended
to describe the general nature of work being performed by people assigned to
this position. They are not intended to be constructed as an
all-inclusive list of all responsibilities and duties. Other duties may
be assigned.
1.
Direct and
coordinate operating budgeting activities for SMG, CCPC, UPC, and UHP.
Coordinate entire operating budget process by working with various
departments and personnel who play a role in the process (i.e., Finance &
Reimbursement, Decision Support, Enterprise Analytics, Decision Support,
Senior Management, Department Directors and/or Managers, etc.)
2.
Develop the
budget calendar and distributes it in a timely fashion.
3
Oversee WVUM
provider productivity reporting, including maintenance and ensuring data
integrity of Inflow or other productivity software and tools.
4.
Ensure
accounting staff, analysts, and clinical managers are appropriately trained
with respect to the budgeting process and budgeting software.
5.
Analyze
statistical data and volume trends in the planning phase of the budget.
Determine preliminary volume projections and ensures appropriate correlation
between physician entity and support hospitals.
6.
Establish
overall assumptions that will act as a guide throughout the budgeting process
7.
Meet with
department leadership as needed to assist and provide direction as they
complete their departmental operating budgets. Coordinate and review results
with Accounting Manager.
8.
Voting member
and financial representative on Position Control Committees for SMG, UPC,
CCPC, and UHP. Alerts VP of Finance of
potential issues or conflicts.
9.
Oversees
direct reports and manages the process to ensure all established deadlines
are met.
10.
Distributes
(through email or management reporting system) departmental financial reports
monthly as well as ensuring monthly financial information is loaded and
reconciled for departmental access as needed. Reports including, but not
limited to:
Scorecards (including tracking outside
of budget approvals)
Variance Analysis, requiring responses
for variances exceeding a certain threshold
FTE Control Report
11.
Conducts
ongoing actual-to-budget variance analysis. Communicates directly with department
leadership regarding negative variances.
12.
Coordinates
efforts with Director, Accounting & Budgeting / Controller and Manager,
Accounting and Accounting & Budgeting staff for monthly financial
reporting.
13.
Requires
establishment of an action plan if variance is not corrected within
acceptable timeframe. Monitors completion of action plan and escalates to
senior management level if needed.
14.
Supervises, monitors,
and evaluates the performance of direct reports. Recommends training
requirements and continuing educational opportunities in
order to keep staff at the highest level of skill necessary to meet
the organizations objectives.
15.
Recruits, hires and trains competent individuals.
16.
Evaluates
personnel according to health system standards. Develops and monitors staff
related goals and objectives. Counsels/disciplines staff regarding work
related performance or compliance issues.
17.
Completes
work schedules to maintain coverage during critical time periods (budget
season, for example)
18.
Lead budget
software expert for SMG, UPC, CCPC, and UHP. Ensures software issues are
promptly resolved in-house or reported to WVUM administrator when necessary
and subsequently resolved in a timely manner.
19.
Coordinates data gathering and financial
analysis on all new Proformas for SMG, UPC, CCPC, and UHP. Maintains and continually improves related
templates. Makes recommendations for approval
or denial of initiatives.
20.
Tracks
changes that occur subsequent to the formal budget.
This includes approvals for both FTEs and non-salary related approvals.
21.
Demonstrates
ability to improve quality of service. Develops performance improvement
initiatives.
22.
Participates
in planning and implementing change; maintains and improves productivity
through volunteering to assist on hospital wide PI projects to contribute ideas
and problem solve with co-workers. Contributes to the organizational margin
improvement initiatives.
23.
Coordinates completion of Accounting & Budgeting
departmental budget with Director, Accounting & Budgeting / Controller
and Manager, Accounting. Manages department within the approved budget.
24.
Participates in System wide projects as required. This
includes but is not limited to working on standardizing processes where
appropriate for management reporting and budgeting. Participation in the approval
of cost centers System wide to maintain consistency.
PHYSICAL
REQUIREMENTS: The physical demands described here are
representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential
functions.
1.
Ability to
sit for extended periods of time.
WORKING
ENVIRONMENT: The work environment characteristics described
here are representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
1.
Office environment.
SKILLS
& ABILILTIES:
1.
Ability to
problem solve
2.
Excellent
written and verbal communication skills
3.
Ability to
teach and/or train others.
4.
Ability to
meet deadlines.
5.
Flexible and
detail oriented.
6.
Organized and
professional.
7.
Ability to
function as a team player
8.
Professional
behavior at all times.
Date
Reviewed/Revised: March 2022
PURCHASING MANAGER
Creative Financial Staffing (CFS) -
Cambridge, OH
Financial Advisor
Prudential Financial -
Athens, OH
Financial Professional
Prudential Financial -
Cambridge, OH
