What are the responsibilities and job description for the Seasonal HR Assistant position at YMCA?
The Seasonal Human Resources Assistant is responsible for assisting with various aspects of the Onboarding process. This may include scheduling On the Spot appointments, meeting with new hires to collect necessary documents and disposition information into the HRIS / UKG system. In addition, this role is responsible for various administrative tasks.
Essential Functions / Job Duties:
On-Boarding / Documents
- Schedule and assist with On the Spot appointment at Associate Office and Job Fairs.
- Meets with new hires to collect pertinent documentation and scanned to candidate electronic folder.
- Update HRIS with candidate status on pending required documentation: Medical forms/ training/badge etc.
- Retrieve collaboration training results, disposition in HRIS, place a copy in candidate pdf file and update HRIS.
- Keeps Human Resources Generalist abreast of new hire on-boarding process by updating disposition in UKG / HRIS and / or via e-mail.
Background Screening
- Retrieve required Sterling background screening results, disposition and update candidate electronic folder
All HR positions:
- While completing tasks strives to provide excellent customer service to both internal and external customers.
- Works with HR Team members in a collaborative manner striving to clear new hires
- Maintains confidentiality of all staff information privy too.
- Ensures compliance with all YMCA of South Florida policies, and regulatory agency guidelines.
- Completes staff member employment verifications as needed.
- Other duties as assigned.
Qualifications, Skills and Abilities / Position Requirements:
- High School Diploma, or GED required.
- Must have a high level of confidentiality, able to handle sensitive and confidential situations and documentation.
- Minimum of 1-2 years of previous Human Resources experience.
- Must be detailed oriented and self-motivated.
- Able to work independently and with minimal supervision.
- Excellent interpersonal skills: ability to relate to individuals at all levels.
- Excellent customer service skills.
- Excellent communications skills, both written and verbal.
- Proficient in Microsoft Office products (Word, Excel and Power Point)
- Knowledge of HRIS systems such as UKG Pro, a plus.
- Organized, detailed with excellent follow through.
- Excellent analytical skills.
- Bi-lingual (English & Spanish), preferred.
Position Profile:
- Individual with outgoing, energetic and collaborative personality.
- Analytical, organized, detailed, driven by attaining results.
- Innate eye for details.
- Emotionally mature, able to initiate, conduct and navigate difficult conversations with individuals at all levels.
As a condition of employment and a Drug-Free Workplace you will be required to submit to and satisfactorily clear a thorough Level II fingerprinting background screening and drug test.
Failure to complete the drug test will automatically disqualify you from employment. Please note Medical Marijuana cards do not exempt you from successfully passing your drug test.
The YMCA of South Florida is committed to the policy of Equal Opportunity prohibiting discrimination in the workplace because of race, color, religion, national origin, sexual orientation, political affiliation, age or disability.
