Executive Administrative Assistant to the CHRO

Mission/Authority

This position is responsible for a broad range of high-level administrative duties in support of the Chief Human Resources Officer’s (CHRO) office. This position acts independently and exercises initiative to achieve organizational goals and objectives, maintains confidentiality, and establishes and maintains positive working relationships.

Essential Duties:

Executive Administrative Assistant

• Manage the calendar of the CHRO. Determine the urgency of requests and priorities accordingly to complete tasks in a timely manner. Manage long-term view of calendars strategically by collaborating across the mission to drive efficiency and understanding executives’ priorities.
• Utilize strong analytical skills in a variety of time-sensitive, high-pressure situations and independently manage conflicts that arise affecting or potentially affecting the CHRO.
• Exercise judgment and independent initiative; handle time-sensitive matters that require concise problem-solving and confidentiality.
• Operate independently in absence of the supervisor, calling on staff when required; assist and advise CHRO on problems, sort correspondence, mail, and matters by order of importance and priority for immediate action upon supervisor's return
• Assist the CHRO in preparing for Mission Leadership Team (MLT) meetings, one-on-one meetings, meeting with President, and board meetings.
• Edit reports, proposals, and presentations for the CHRO. Consult with the Office of the President and Marketing & Communication on strategic communications and public relations
• Responsible for arranging CHRO travel arrangements, itineraries, and background materials.
• Maintain CHRO expenses and submit expense reports monthly.

Office of the CHRO

• Manage the CHRO office in a proactive and professional manner.
• Develop a workflow for the office including timelines, office procedures, and regulations for completing what is required of the office. Maintain the operating efficiency and integrity of the office of the CHRO.
• Interact daily with administrators and officers at the highest level at Young Life, and other external stakeholders to manage and accomplish CHRO objectives
• Operate at a sophisticated level of independence and advance decision-making responsibility to effectively exercise excellent judgment and discretion essential to handling sensitive and confidential matters.

Project Management

• Analyze business materials and company communications, leverage observations to inform decision-making, and execute tasks strategically for all stakeholders.
• Identify process improvement opportunities proactively and recommend solutions with confidence to promote operational efficiencies across HR
• Drive deadlines and deliverables while adapting to ambiguity, and changing business needs or expectations; check in with the support team to provide guidance.
• Provide strategic planning documents
• Construct budgets and oversee the budget process for department budgets and manage the budget of the CHRO.
• Create and implement quarterly check-ins to assist department staff in maintaining their budgets

Human Resources Leadership Team (HRLT)

• Schedule HRLT meetings, prepare agendas, and record minutes. Manage any follow-up tasks and ensure completion.
• Plan and execute the annual HRLT retreat, which may include booking venues, travel, and providing on-site logistical support.
• Manage HRLT PTO requests

Education:

• BA preferred or equivalent experience.
• Ongoing education is encouraged.

Working Conditions:

• Office environment
• This position is located in Colorado Springs at Young Life’s Headquarters, with an option to live in Denver and commute to Colorado Springs 2-3 days a week. 
• This position has an anticipated salary range of $3,501 - $4,381 depending on experience and qualifications 

Experience/Qualifications Required For The Job:

• Three to five years of progressively responsible EA experience including senior executive support and Board of Director relations and communications.
• Ability to function in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimal supervision, balanced with a willingness to request clarification/assistance when difficulties arise.
• Provide support with various projects which require the ability to manage multiple, concurrent tasks with the highest levels of professionalism, confidentiality, and timely turn-around.
• Excellent organizational skills with attention to detail and the ability to handle concurrent tasks and constant interruptions.
• Ability to work closely with other Executive Administrators to identify and balance priorities, requirements, and areas of need.
• Advanced Microsoft Office application skills (Word, OneNote, Excel, Powerpoint, and Outlook).
• Excellent written and verbal communication skills with employees of all levels.
• Ability to be highly discreet and routinely handle confidential matters
• Basic accounting skills.
• Possess good judgment, reasoning ability, and strong problem-solving skills.
• Travel may be required.

This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job.  It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions.