Operations Coordinator

Job Description

JOB SUMMARY:

The Operations Coordinator oversees the day-to-day tasks of the Rental Department. This position also leads the coordination of the Whole Goods equipment inventory, and provides coordination and logistics assistance with efforts related to the Sales Department. This position plays a key role in the contribution to business development and revenue goals of company.

ESSENTIAL FUNCTIONS:

• Oversee the whole goods inventory control.
• Improve efficiencies and seek new opportunities.
• Coordinate and set rent among Company branch locations.
• Assist in the logistics of getting equipment into, out of, and throughout Alaska.
• Recommend new equipment for sale and rental fleet to sales manager.
• Monitor new and current bid proposals.
• Create and adhere to rental budget.
• Create and close sales and rental invoices.
• Oversee dispatch, rental repairs and maintenance of rental equipment fleet.
• Oversee rental yard activities including equipment sign-out/check in, and yard organization.
• Oversee Rental Dept. operations and workflow.
• Work in a constant state of alertness and in a safe manner.
• Perform other responsibilities as assigned.

SUPERVISORY FUNCTIONS:

This position has no supervisory duties.

KNOWLEDGE, SKILLS, & ABILITIES:

• Excellent analytical and technical skills with the ability to apply information to Company products.
• Knowledge of budget process, and ability to meet rental fiscal goals.
• Demonstrated rental/sales volume producer.
• Demonstrated strong project management, and organization skills.
• Exceptional time management skills.

• Strong knowledge of database software, spreadsheet software, and word processing software. Microsoft packages preferred. Ability to type 45 words per minute. Ability to learn new applications.

• Excellent communication skills, both oral and written, in order to deal effectively with a variety of interpersonal relationships and situations. Specifically, the ability to communicate with customers, and potential customers to ascertain business needs to sell Company product(s).
• Ability to contribute to planning and strategy development for long term company growth.
• Ability to work in a team environment.

• Ability to actively listen and provide high quality customer service.
• Ability to do business ethically with customers, vendors, and co-workers.
• Ability to be detail oriented; superior organizational, follow-up, and records maintenance skills.
• Ability to exercise resourcefulness in assisting customers.

• Ability to learn and understand the Company’s Standard Operating Procedures (SOPs). Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.

• Ability to write routine reports and correspondence.
• Ability to operate a motor vehicle in a safe and efficient manager.

• Ability to maintain a professional appearance.

QUALIFICATIONS:

• High School Diploma or equivalent required; secondary education in business, marketing, or vocational education in equipment preferred.
• Minimum of five years’ heavy equipment rental and sales and leasing experience required, with knowledge of logistics to, from and within Alaska.
• Valid state driver’s license and qualified to operate a vehicle under the conditions of the Company’s Driving Policy.
• Ability to pass drug, driving, and background check.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The noise level in the work environment is usually loud due to the running of heavy equipment. There is often limited exposure to chemical fumes generated by the shop.

PHYSICAL/MENTAL/VISUAL/ENVIRONMENTAL DEMANDS:

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Occasionally: sitting, bending over, crawling, climbing, reaching overhead, crouching, kneeling, balancing, pushing or pulling, grasping, lifting/carrying 10-75 lbs., outside: humid, high places/high heights, constricted spaces (underground), working alone.

Frequently: standing, walking, talking, eye/hand coordination (foot), fine manipulation, driving, distance vision (clear at 20' or more), color vision (ability to identify and distinguish colors), depth perception (three-dimensional vision, ability to judge distances & spatial relationships), ability to adjust focus (ability to adjust the eye to bring an object in to sharp focus), handling stress & emotions, concentrating on tasks, discriminating colors, inside: hot/heat, cold, outside: hot/cold temperatures, sharp objects/tool, heavy machinery, dirty (soil), dry, fumes, gases, odors, dust, grease, oil, mud, moving mechanical parts, noise, vibration, wet/slippery floors/surfaces, working with others.

Continuously: close vision (clear at 20" or less), peripheral vision (ability to observe an area that can be seen up & down or to the left & right while eyes are fixed on a given point), thinking analytically, using effective verbal/written communication, remember details, making decisions, adjusting to changes, examining/observing details.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location