What are the responsibilities and job description for the Front Desk Admin Assistant (contract) position at ZS?
ZS is a place where passion changes lives. As a management consulting and technology firm focused on transforming global healthcare and beyond, our most valuable asset is our people. Here you’ll work side-by-side with a powerful collective of thinkers and experts shaping solutions from start to finish. At ZS, we believe that making an impact demands a different approach; and that’s why here your ideas elevate actions. We partner collaboratively with our clients to develop products that create value and deliver company results across critical areas of their business including portfolio strategy, customer insights, research and development, operational and technology transformation, marketing strategy and many more.
Through our ZS Contractor Talent Community, we’re building a team of innovators who bring passion to their work.
FRONT DESK ADMINISTATIVE ASSISTANT
We seek an experienced administrative professional who is organized and energetic, with superb interpersonal skills for our Bellevue office. The Administrative Assistant performs administrative support functions and operations for several consulting professionals within the office, and backs-up front desk operations.
Responsibilities:
Administrative support:
Through our ZS Contractor Talent Community, we’re building a team of innovators who bring passion to their work.
FRONT DESK ADMINISTATIVE ASSISTANT
We seek an experienced administrative professional who is organized and energetic, with superb interpersonal skills for our Bellevue office. The Administrative Assistant performs administrative support functions and operations for several consulting professionals within the office, and backs-up front desk operations.
Responsibilities:
Administrative support:
- Increase managers’ productivity (screening calls, interacting with vendors and clients, and email correspondence);
- Provide scheduling support to multiple individuals (appointment, calendar and meeting management);
- Prepare domestic and international travel logistics (itineraries, visas, etc.);
- Coordinate internal and external meetings/activities (i.e. facility reservation and set-up, hotel accommodations, catering, etc.);
- Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting / support materials);
- Complete administrative processes (time and expense reports);
- Address problems and troubleshoot with internal and external stakeholders;
- Hours are 8:00 am – 5:00 pm.
- Front desk reception (answering phones, greeting visitors, handling deliveries);
- Scheduling and preparing conference rooms in a professional setting.
- Stock and maintain inventory of office, printer, and meeting room equipment/supplies;
- Stock and maintain inventory of kitchen and pantry supplies;
- Maintain meeting room facilities;
- Set up/breakdown meetings and events;
- Distribute mail and packages;
- Perform various kitchen duties (e.g., run/unload the dishwasher, wipe down kitchen, etc.), as needed;
- Reset and stock team rooms, phone rooms, and conference rooms;
- Assist with copying projects, as requested;
- Complete special projects as needed;
- Log building maintenance requests;
- Assist with office events and service initiatives.
- Comfortable with technology/IT Experience
- High school diploma required; post-secondary education or Associate’s/Bachelor’s degree preferred;
- 1-3 years prior work experience as an Administrative Assistant, preferably in a professional services environment;
- Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable;
- Strong oral and written communication skills;
- Professional appearance and demeanor with ability to exercise good judgment and discretion;
- Attention to detail, dependability/punctuality;
- Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines;
- Experience working both independently and with a team in a demanding environment;
- Sense of humor appreciated.
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