Sample Job Description for Project Planning and Scheduling Specialist III
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Project Planning and Scheduling Specialist III Job Overview
Project Planning and Scheduling Specialist III Job Description Sample
Responsible for planning and scheduling various project workloads.
JOB LEVEL
P03
EDUCATION/DEGREE
Bachelor's Degree
REPORTS TO
Head of a Unit/Department
Salary Range
BASE 50%
$112,300
TOTAL 50%
$118,700
Job Responsibilities for Project Planning and Scheduling Specialist III
Gathers and analyzes information to prepare status reports. Ensures that assignment and scheduling of work follows company policy. Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects. Prepares reports for management and maintains all essential records and reports. Ensures that all work orders and projects are properly documented and closed in scheduling systems. Determines the level of schedule compliance and identifies reasons for completion shortfalls.
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| Job Title | Job Description | |
|---|---|---|
| 1 | Entry Project Planner | The Entry Project Planner gathers and analyzes information to prepare status reports. Responsible for planning and scheduling various project workloads. Being an Entry Project Planner evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects. Ensures that assignment and scheduling of work follow company policy. In addition, Entry Project Planner tracks costs using work orders and invoices. Documents work orders and projects and closes them in scheduling systems. Monitors schedule compliance levels and identifies reasons for completion shortfalls. Requires a bachelor's degree. Typically reports to a head of a unit/department. Being an Entry Project Planner works on projects/matters of limited complexity in a support role. Work is closely managed. Working as an Entry Project Planner typically requires 0-2 years of related experience. |
| 2 | Internal Project Management/Consulting V | The Internal Project Management/Consulting V liaises between project members, cross-functional teams, external vendors, and other stakeholders to ensure deliverables, requirements, schedules, cost, and meeting plans are communicated. Manages complex projects from planning through delivery. Being a Internal Project Management/Consulting V communicates schedule and changes to all stakeholders. Utilizes appropriate tools to plan project timelines, tasks, milestones, and deadlines. In addition, Internal Project Management/Consulting V plans and facilitates project meetings to align the project team to methods and goals and to track project tasks. Prepares agendas, meeting notes, and project summaries. Monitors task completion status to Identify at risk project tasks and to develop mitigation plans. Allocates resources, budgets, and hours to the project and adjusts allocations when necessary. Typically requires a bachelor's degree or equivalent. May require a project management certification. Typically reports to a manager or head of a unit/department. Being a Internal Project Management/Consulting V works autonomously. Goals are generally communicated in "solution" or project goal terms. May provide a leadership role for the work group through knowledge in the area of specialization. Works on advanced, complex technical projects or business issues requiring state of the art technical or industry knowledge. Working as a Internal Project Management/Consulting V typically requires 10+ years of related experience. |
| 3 | Internal Project Management/Consulting I | The Internal Project Management/Consulting I has overall responsibility for managing scope, cost, schedule, internal staffing and outside vendors, and contractual deliverable. Manages and oversees all aspects of a project to ensure it is completed on-time and within budget. Being an Internal Project Management/Consulting I typically requires a bachelor's degree or its equivalent. Prepares reports for upper management regarding status of project. In addition, Internal Project Management/Consulting I typically reports to a manager. May require certification in Project Management. Being an Internal Project Management/Consulting I works on projects/matters of limited complexity in a support role. Work is closely managed. Working as an Internal Project Management/Consulting I typically requires 0-2 years of related experience. |
| 4 | Intermediate Project Planner | The Intermediate Project Planner gathers and analyzes information to prepare status reports. Responsible for planning and scheduling various project workloads. Being an Intermediate Project Planner evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects. Ensures that assignment and scheduling of work follows company policy. In addition, Intermediate Project Planner tracks and records costs through work orders and invoices. Ensures that all work orders and projects are properly documented and closed in scheduling systems. Evaluates the level of schedule compliance and identifies reasons for completion shortfalls. Requires a bachelor's degree. Typically reports to a manager or head of a unit/department. Being an Intermediate Project Planner gains exposure to some of the complex tasks within the job function. Occasionally directed in several aspects of the work. Working as an Intermediate Project Planner typically requires 2 to 4 years of related experience. |
| 5 | Internal Project Management/Consulting IV | The Internal Project Management/Consulting IV liaises between project members, cross-functional teams, external vendors, and other stakeholders to ensure deliverables, requirements, schedules, cost, and meeting plans are communicated. Manages complex projects from planning through delivery. Being an Internal Project Management/Consulting IV communicates schedule and changes to all stakeholders. Utilizes appropriate tools to plan project timelines, tasks, milestones, and deadlines. In addition, Internal Project Management/Consulting IV plans and facilitates project meetings to align the project team to methods and goals and to track project tasks. Prepares agendas, meeting notes, and project summaries. Monitors task completion status to Identify at risk project tasks and to develop mitigation plans. Allocates resources, budgets, and hours to the project and adjusts allocations when necessary. Typically requires a bachelor's degree or equivalent. May require a project management certification. Typically reports to a manager or head of a unit/department. Being an Internal Project Management/Consulting IV work is highly independent. May assume a team lead role for the work group. A specialist on complex technical and business matters. Working as an Internal Project Management/Consulting IV typically requires 7+ years of related experience. |
Project Planning and Scheduling Specialist III Skills & Proficiency Level
| Skills | Proficiency Level |
|---|---|
| Gathering Information | Level 3 |
| Key Performance Indicators (KPI) | Level 3 |
| Process Improvement | Level 3 |
