Accounting Clerk jobs in Daytona Beach, FL

At North American Fire Protection, we pride ourselves on our commitment to safeguarding lives and property through top-tier fire protection services. We believe in fostering a culture of integrity, collaboration, and continuous growth. Join our team in Flagler Beach, FL, where your skills will be valued, and your professional journey supported in a thriving industry.

We are seeking a detail-oriented and highly motivated Accounting Clerk to join our team. In this role, you will be responsible for handling various aspects of accounts payable, accounts receivable, vendor and subcontractor management, financial reporting, and compliance. You will work closely with our executive team and project managers to ensure accurate and timely processing of financial transactions. If you have a strong background in accounting, a keen eye for detail, and a passion for numbers, we encourage you to apply!

KEY RESPONSIBILITIES

Accounts Payable:

· Receive and verify expense reports; reconcile expense statements with account balances and official records.

· Facilitate vendor payments, including verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

· Reconcile vendor statements, credit cards, PayPal, and bank accounts daily; make necessary general ledger adjustments.

· Prepare and issue checks to vendors and ensure proper approval on invoices, requisitions, and owner invoices.

· Enter subcontracts and purchase orders into the accounting system, verify proper execution of all forms, and communicate deficiencies to project management.

· Calculate and report sales tax based on paid invoices.

· Maintain Accounts Payable schedules to ensure accuracy and timeliness of payments.

· Assist in month-end closing activities and other accounting reports.

Accounts Receivable:

· Prepare, post, verify, and record customer payments and transactions related to accounts receivable.

· Create invoices according to company practices; submit invoices to customers and monitor accounts for overdue payments.

· Draft correspondence for standard past-due accounts and collections; follow up for collections.

· Collaborate with the Collections Manager to reconcile accounts receivable periodically and assist in generating monthly billing statements.

· Maintain Accounts Receivable schedules to ensure accuracy and timeliness of payments.

Other Duties:

· Obtain and manage insurance certificates from subcontractors; ensure proper coverages and notify vendors when renewal is required.

· Obtain appropriate progress and final lien waivers from vendors before processing payments.

· Identify and communicate vendor disputes to project management for resolution.

· Reconcile bank and general ledger accounts; assist with month-end and year-end close procedures.

· Prepare for and assist in audits as required.

· Maintain sales tax certificates and W9 forms.

· Assist with maintaining file storage and related duties as assigned.

QUALIFICATIONS / COMPETENCIES

· Associate’s or Bachelor’s Degree in Accounting.

· Minimum of two years of related accounting or bookkeeping experience is required.

· Proficiency in Microsoft Office Suite, QuickBooks Online, and willingness to learn accounting software systems.

· Strong mathematical skills, attention to details and accuracy in data entry.

· Excellent organizational and time management skills.

· Effective communication skills; able to work effectively as a team player.

· Proven ability to handle a fast-paced environment, manage tasks with quick turnaround times.

· Must maintain confidentiality and exercise discretion in handling sensitive financial information.

· Prolonged periods of sitting at a desk and working on a computer.

· Handling incoming mail, filing, scanning, and copying.

BENEFITS

· Competitive salary based on experience

· We pay employee Health, Dental and Vision insurance!

· 401K with employer contribution and employee profit sharing opportunity.

· Paid Holiday’s, Paid Personal Time, Paid Vacation Time.

· Opportunities for professional growth and development.

· A supportive work environment where your expertise is valued, and your career can flourish.

· Employee Referral Program

Ideal Candidate

The ideal candidate for this role is organized, detail-oriented, and able to manage multiple tasks with efficiency and accuracy. You should thrive in a collaborative environment, have strong customer service skills, and possess a solid foundation in accounting principles. If you are ready to contribute to a dynamic team and excel in your career, we encourage you to apply and join our dedicated team at North American Fire Protection.

Apply Now

Be part of a company that values integrity, professionalism, and a commitment to safety and excellence. Apply now and be a part of something extraordinary!

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance
• Work from home

Physical Setting:

• Office

Schedule:

• 8 hour shift

Education:

• Associate (Required)

Experience:

• QuickBooks: 2 years (Required)
• Accounting: 2 years (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Flagler Beach, FL (Required)

Ability to Relocate:

• Flagler Beach, FL: Relocate before starting work (Required)

Work Location: In person