Accounting Supervisor jobs in Erie, PA

Job Purpose

/ The Accounting Assistant will perform essential accounting duties to support daily business operations.

Duties and Responsibilities

A/P Duties:

/ Code invoices, check requests, etc. with correct codes conforming to standard procedures to ensure proper entry into the financial system.

/ Handle vendor correspondence via phone or email.

/ Prepare and process check runs and send remittances to customers for checks, and ACH wire transfers.

/ Receive, research, and resolve a variety of routine internal and external inquiries concerning vendor account status, including communicating the resolution of discrepancies to appropriate persons and file, maintain and distribute accounting documents, records, and reports.

/ Record expense reports.

/ Ensure that accounts payable are paid in a timely manner.

A/R Duties:

/ Maintain customer balances, aftermarket bills and invoices, updating daily, and reconcile expenses to the general ledger.

/ Verify status of delinquent accounts and solicit payment on overdue accounts.

/ File, maintain and distribute accounting documents, records, and reports.

/ Record customer payments.

/ Confirm Intercompany receivables monthly by the 10th.

/ Maintain Customer Ledger to record payments and to update status of late payments.

Other Duties:

/ Assist in recording and maintaining cash flow entries.

/ Work independently, using sound judgment in making decisions, and always maintaining confidentiality.

/ Review documents on occasion for proper grammar, composition, and spelling to ensure clear communication.

/ Warranty administration, including tracking costs from vendor purchase orders, expense reports, credit cards, and intercompany mark-ups.

/ Order office supplies and marketing supplies, open and distribute mail, filing and other general office duties.

Qualifications

Knowledge, Skills and Abilities

/ Excellent verbal, written and interpersonal communication skills required to communicate effectively with all levels of manufacturing personnel and customers.

/ Strong organizational and prioritization skills.

/ Previous experience working in a fast-paced, high-volume, deadline-oriented environment preferred.

/ Experience working in a manufacturing environment highly preferred.

/ Knowledge of administrative and clerical procedures and systems such as Microsoft Office Suite, managing files and records, and other office procedures and terminology.

/ Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

/ Excellent Time Management

/ Ability to work well with others.

/ Knowledge of the general ledger for invoicing.

Training Required

/ Mandatory training including SECO/VACUUM orientation, as well as additional training as specified. Retraining will be provided as procedures are revised.

/ Any other training deemed necessary by the corporation or immediate supervisor.

Education and Experience

/ High School Diploma or GED required.

/ Minimum 5 years’ experience in an administrative capacity.

/ Minimum 5 years of Microsoft Windows and Office experience required.

/ Minimum 2 years of direct customer service experience required.

/ Minimum 2 years of A/P and A/R experience required.

/ ERP system knowledge a plus.

Environmental Considerations:

/ Primarily in an office environment.

Direct Reports

/ None

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance
• Work from home

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person