Accounting Supervisor jobs in Newport News, VA

Salary Range: $53,018 - $67,597

Responsible for supervising the accounts payable and accounts receivable functions and all related reporting and reconciliations; verifying financial activity, preparing periodic and special reports, assisting in the development of financial and operational policy guidelines.

Essential Job Functions:

(Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned.)

• Supervises the accounts payable and accounts receivable function and all related functions and reporting.
• Supervises the daily activities of the accounts payable and accounts receivable staff.
• Supervises the timely and accurate reporting of all accounts payable and accounts receivable reports and submissions.
• Communicates with employees, managers, and customers to clarify information and to explain the billing processes.
• Enters invoice information and posts it to the accounts payable module; posts payments; creates new vendors.
• Reviews and prepares invoices for payment authorization; makes sure the receiving documents match invoices; obtains approvals as necessary.
• Maintains and updates computerized accounts payable and receivable records.
• Verifies the status of credit memos and enters information into accounts payable module.
• Reconciles the general ledger to accounts payable and accounts receivable subsidiary ledgers.
• Reconciles all bank accounts excluding the operating bank account.
• Assists with the preparation and distribution 1099 NEC, 1099 MISC, 1099R and 1042.
• Supports cross-functional projects to various departments (when necessary).
• Maintains disaster recovery folder monthly for accounts payable and receivable.
• Manage records created and received in compliance with the Hampton Roads Transit Records Management Policy and Procedures.
• Responsible for maintaining a general awareness of HRT’s EMS.
• Responsible for handling all related job responsibilities in accordance with HRT’s Environmental Policy, relevant EMS Standard Operating Procedures, and Emergency Management Plan.
• Responsible for ensuring employees in their respective functional areas have adequate training and tools necessary to meet the requirements of the EMS procedures and SOPs.
• Responsible for observing and evaluating required EMS competencies among employees in their respective functional areas.
• Prepare and/or coordinate with other departments any documentation required in support of the FTA triennial reviews, drug and alcohol audits, independent audits, state audits, EEO Program audit, etc.
• Performs other duties as assigned.

Required Knowledge, Abilities and Skills essential to Job Functions:

Practical knowledge of the principles and practices of accounting methods and processes relative to the general ledger. Practical knowledge of computerized accounting systems. Ability to enter data into accounting records accurately. Ability to analyze and solve problems. Must be detail oriented and organized. Knowledge of various types of filing systems. Ability to interpret and apply financial procedures and regulations. Ability to perform prescribed analyses of financial records. Ability to advise and instruct staff in specific operational procedures. Ability to compile, analyze, reconcile, and verify financial records and reports completed by others. Considerable knowledge of current personnel policies and procedures for managing staff.

Required Software Knowledge and Skills essential to Job Functions:

Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential. Intermediate-level problem solving skills associated with software applications used are expected. Software usage relevant to job duties will be evaluated.

Software applications:

Email, Internet, Microsoft Dynamics 365, Microsoft Office Suite, NVision

Safety Responsibility:

Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures and policies. Take an active part in reporting unsafe conditions and any hazards within the workplace to their Supervisor, Manager and/or the Safety Department.

Training and/or Education:

Bachelor’s degree in accounting, business administration, or public administration required or an Associate’s degree with equivalent experience.

Required Experience:

1-to-3-year(s) experience in a supervisory role.

Licenses or Certificates:

Virginia Driver’s License

Special Requirements:

This position is classified as non-essential personnel.

FLSA Status:

Exempt

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work requires operation of a keyboard device.

Unusual Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves meeting multiple demands on a timely basis. Duties may require some seasonal overtime.