Accounts Payable Clerk jobs in Nevada

Position Title: Accounts Payable Clerk
Department: Accounting
Reports to: Accounting Director

Employment Status: Full-Time
FLSA Status: Non-Exempt
Basic Function: The Accounts Payable Clerk is responsible for processing the invoices for associations and ensuring timely payment to vendors without incurring late fees. The Accounts Payable Clerk reports directly to the Accounting Director.

Principal accountabilities are:

Accounts Payable duties
1. Sorting mail, dating and code stamping invoices and distributing to managers for approval.
2. Scan and attach invoices to VMS vouchers.
3. Issue checks for signatures and attach invoice copies.
4. Enter invoices into Strongroom, a third-party accounts payable processor.
5. Check exception list daily on bank’s website.
6. Update vendor address and other information.
7. Provide W-9s upon request.
8. Accept phone calls; research and resolve vendor disputes.
9. Assist managers, board members, and Accounting Director as needed.
10. Facilitate utility transfers and set up autopay plans.
11. Maintain signature cards and mailing address information.
12. Enter postage and printing costs in log.
13. Send Positive Pay reports to association’s bank.
14. Correspond with utility companies and other vendors by providing association authorization letters, management contract documentation, and account access authorization

Desired Qualifications:
The candidate should have a high school degree and some job related front line work experience requiring interaction with customers. Must have adequate interpersonal skills with the ability to deal with difficult customers under pressure. Attention to detail is required. Must be proficient in Microsoft Excel and Word.
Experience in business accounting software preferred.

Working Conditions:
Will work in an office environment at the main corporate office.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision

abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

NOTE
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Work Remotely

• No

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• Business Accounting Software: 1 year (Preferred)

Work Location: In person