Accounts Payable/Receivable Clerk jobs in Tallahassee, FL

ARE YOU LOOKING FOR A REWARDING CAREER IN PUBLIC SERVICE WHERE YOU CAN MAKE A POSITIVE IMPACT IN LEON COUNTY?
 
 JOIN OUR TEAM!

 We are seeking highly motivated individuals to join our Tallahassee team located in the rolling hills of northwest Florida.  

 At the Clerk of the Circuit Court & Comptroller's Office you can:

• Take pride in delivering high quality service
• Be part of a diverse family that promotes constructive ideas and suggestions
• Participate in professional development opportunities
• Stay abreast of trends in the legal industry

 Total Compensation package include: 
 

• 9 Paid Holidays/Personal Time Off
• Low-Cost Medical/Dental/Vision Plan Coverage for Employee and Families
• Dependent Care and Health Care Flexible Spending Accounts
• Florida Retirement System Pension Plan
• Florida Retirement System Investment Plan
• Deferred Compensation Retirement Savings Plan 457(b)
• Life Insurance Plans for Employees and Families
• Long-Term Disability Coverage for Employees
• Short-Term Disability Coverage for Employees
• Voluntary Supplemental Coverage through TIAA CREF

Overview:

The Accounts Receivable (AR) Manager is responsible for overseeing the reconciliations and collection of payments from clients and customers on behalf of the Clerk of Court and Board of County Commissioners within the Finance division. Keeping records of invoices, deposits, and all correspondence regarding payment collection. 

This position will supervise a team of accountants to ensure timely and accurate invoicing, collections, and posting of customers’ billings and payments. Also, the handling of overdue payments according to Clerk and County policies. Negotiating with customers in cases when non-payment occurs. 

Prepares operational policies and procedures for essential job functions within the department. Sets up objectives for the Accounts Receivable team that align with the Finance departments goals. Implements policies required by management. Preparing monthly feedback reports on payment collections.  

Remaining informed of any legislative procedural training regarding debt collection. Training and mentoring of staff members in the department. Engaging and communicating with stakeholders on efficiencies and best practices. 

• Manages the Accounts Receivable department on a day-to-day basis by reviewing and approving daily deposit, cashiering, and journal entries prepared by the AR staff. Assisting the staff as necessary with reporting, technology, system understanding, etc…
• Coordinates with all external agencies regarding reconciliation of payments when discrepancies arise. Communicate with Clerk and Board management as needed for coding, discrepancies, research, timeliness, or new policy changes.
• Prepares fund/account reconciliations and reviews reconciliations performed by AR staff. Discrepancies in accounts/funds are coordinated with both internal and external departments to resolve issues and prepares correcting entries for discrepancies as necessary.
• Oversees the functions performed in the AR module to include billing, cashiering, & reporting within the financial accounting software. (EMS, Solid Waste, Retirees, Constitutional Officers, MIS, etc.)Responsible for the oversight of escrow payments and accounts, lease payments and schedules, NSF payments and reporting.
• Prepares desktop procedures for all job processes to guide the staff in performing operational functions efficiently, accurately, and according to generally accepted accounting principles.
• On an annual basis, assist in the preparation of reports for the external auditors. Responsible for identifying and recording all end of the year accruals for both the Board and the Clerk.
• Assist the Assistant Finance Director with other duties as needed or assigned.

Graduation from an accredited college or university with a bachelor’s degree in Accounting, Finance, Business Administration, or a related field.  A minimum of five (5) years of progressively responsible professional accounting and administrative experience in accounting, banking, or finance, and two (2) years of supervisory experience.

Complete Background Check of Florida Crime Information Center (FCIC)/ National Crime Information Center (NCIC).

Past Employment Verification.

Education Verification.

Pre-employment drug test at County designated test location.

E-Verify Eligibility to Work in United States.

90-Day Introductory Period.

ADAAA Compliance 

The Leon County Clerk of Courts is an Equal Opportunity Employer.  Reasonable accommodations may be provided to qualified individuals with disabilities to enable performance of the essential mental and physical functions.  Applicants and current employees may request any accommodations they may need in order to perform the essential functions of the position they hold or are seeking. 

Working Conditions 

Work is conducted primarily in an office environment.  This position frequently requires working within strict deadlines, under stressful conditions, and with a variety of personalities.

Equal Employment Opportunity Policy 

The Leon County Clerk of the Circuit Court and Comptroller provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.