Duties and Responsibilities
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- Oversee the full accounts payable process including review of invoice postings to ensure compliance with company authorization policies and procedures as well as accurate coding.
- Ensure all invoices have appropriate documentation and approval prior to payment
- Review expenditure expense reports for proper authorization and coding.
- Manage/review the weekly check runs.
- Oversee all invoice and payment processing within Aavenir and SAP as well as resolve any AP processing issues that may arise.
- Ensure accurate system procedures and policies are being followed and adhere to company guidelines.
- Maintain AP inbox and respond to all questions/inquiries in a timely manner.
- Coordinate with and provide support to the purchasing department regarding any issues and/or inquiries relating to purchase orders and vendor invoices.
- Maintain positive vendor relations by providing support regarding invoice and payment inquires.
- Manage the Accounts Payable Aging report to ensure payables are not exceeding 30 days and research and resolve old items.
- Review vendor statements and ensures all outstanding invoices are recorded in SAP
- Review and Approve new vendor account setup in SAP MDM.
- Provide cash forecasting information when requested
- Oversees reports regarding cash flow; ensures correct payments are made in a timely manner.
- Provide assistance during the monthly accounting cycle including, but not limited to:
- Closing accounts payable sub-ledgers each month
- Preparation of monthly accrual reports for non-PO invoices, including intercompany
- Monthly and quarterly reconciliations
- Monthly journal entries relating to accounts payable accruals and reclasses
- Provide guidance regarding updates/changes to budget/cost center coding for expenditures with departments outside of accounting
- Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
- Review and prepare vendor data for submission of the annual 1099 information
- Prepare annual reviews as well as any interim coaching and/or guidance to all direct reports.
- Provide recurring updates to accounting management regarding resource needs, vendor issues, or other company concerns affecting accounts payable
- Provides accounting assistance to managers and staff; responds to accounts payable questions/concerns to meet business needs.
- Build solid relationships across all units at various accounting and company levels
- Assists in audit related tasks
- Review and resolve stale dated checks, and prepare annual unclaimed property tax report
Competencies/Skills Required
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- Working knowledge of SAP
- Analyze GL details or vendor details/history.
- General accounting knowledge.
- Thorough understanding of accruals and prepaids.
- Understand the impact on Financial Statements of unrecorded expenses/invoices.
- Understand how duties and responsibilities impacts other accounting staff work assignments
- Strong computer skills including Excel and Word.
- Must possess professional interpersonal and communication skills
- Timely communication and escalation of issues with proposed solutions.
- Regular status updates with your manager.
- Must be reliable and dependable.
- Ability to multitask
Education/Experience Required
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- Bachelor’s degree desired but not required if experience is met
- Minimum 5 years of experience in an accounts payable position or 1 year in an Accounting Supervisor position
Anticipated hours are:
Monday – Friday 8:00 am - 5:00 pm
Occasional overtime during monthly closes
Salary Range: $67,000.00 - $95,000.00/DOE
Benefits: Comprehensive Medical, Dental and Vision coverage, Life insurance, Accidental Death and Disability coverage, company paid Family/Medical Leave, Long-term Disability, generous commute subsidy, 401K plan with employer match, paid time off, 12 company holidays and an annual bonus opportunity.