Accounts Payable Supervisor jobs in New Hampshire

YOUR EXPERIENCE COUNTS

Under a recent change to the rules, an applicant's relevant experience now counts towards formal education degrees referenced below! See Per 405.1 .

18 Months of additional relevant experience = Associate's degree

36 Months of additional relevant experience = Bachelor's degree

54 Months of additional relevant experience = Master's degree

*See total compensation information at the bottom of announcement.

The State of New Hampshire, Department of Health & Human Services, and New Hampshire Hospital has a full -time vacancy for Accounts Payable Supervisor.

Summary:
Directs and performs activities of the New Hampshire Hospital Financial Services office to ensure proper receipt and administration of the Accounts Payable function. Ensures transactions are processed in accordance with state procurement and hospital accounting requirements, policies and procedures. Work collaboratively with all departments within the agency to ensure accurate and timely payment for products and services. Plan, develop and implement fiscal budgetary information with recommendations for improvements and policy revisions.

MINIMUM QUALIFICATIONS:

Education: Bachelor's degree from a recognized college or university with major study in accounting, business administration, or public administration. Each additional year of approved formal education may be substituted for one year of required work experience.

Experience: Four years' experience in accounting or business administration involving fiscal management, including two years of supervisory or administrative experience. Each additional year of approved work experience may be substituted for one year of required formal education.

Special Requirements: This position requires access to confidential NHH financial information. Computer proficiency is required.

License/Certification: None Required.

Recommended Work Traits: Knowledge of the principles, methods and techniques of business management. Knowledge of public administration including budget preparation, personnel administration, purchasing and accounting activities. Knowledge of the rules, regulations, procedures and practices of the agency concerned. Knowledge of office management and the preparation and negotiation of leases and contracts. Ability to prepare and supervise preparation of budgetary and purchasing requests. Ability to express ideas clearly and concisely. Ability to establish and maintain successful working relationships with subordinates and the public. Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by the agency appointing authority.

Responsibilities:

• Planning, development and implementation of the Monthly Budgetary report for all departments within New Hampshire Hospital. Up to and including, data queries, analyzing data for accuracy, transfer of appropriations to correct funding sources, meeting with Directors and Supervisors to review budget information and assist in the understanding of available funding.
• Compilation of reports necessary to validate financial transactions, budgetary transactions, and fiscal matters for use by Management.
• Identifies, analyzes and recommends solutions to transactions related to medical and non-medical invoice processing. Participates in discussions, recommends, and records updates to policy and procedural manuals as needed .
• Participates in special administrative committees and meetings for planning and problem solving of hospital procedures. Answering of field questions that pertain to accounts payable procedures, policies and payments processed within the Accounts Payable Unit. Communication with staff, vendors, Management and outside agencies in regard to payment adjustments, queries and outstanding balances owed to NHH.
• Analyzing current workflow processes to identify and implement a variety of alternative solutions to increase the efficiency and effectiveness of operations. Consults with department administrators relative to developing policies for agency fiscal operations and attends professional conferences and meeting to increase the efficiency of fiscal operations, controls and budgets.
• Performs internal review of Cashier’s office transactions. Researches and resolves issues associated with cash posting, including auditing monthly bank statements. Perform audit of Cashier’s reconciliation as part of a rotation with the other members of financial services.
• Data entry into the State account NH First System to include Cash Batches, AR received payments, AP payments and disbursements, Intergovernmental payments and disbursements, Transfer of Expenditures, Journal Entries, and the correction of un-coded entries within the GL system.
• Supervises and trains agency personnel on appropriate use of systems, procedures, policies, etc. Assigns and reviews work product of subordinate technician(s) and others as assigned for adequacy and accuracy.
• Maintains current information on changing state and federal requirements as they relate to procurement and communicates such to appropriate parties. Updates policy and procedural manuals as needed.
• Analyzes and reconciles reports monthly for purchase orders, open-end transactions, contracted services and products to ensure invoice and payment accuracy.
Collaborates with inter- and intra-governmental personnel to implement best practices associated with procurement processes. Develops and researches opportunities to simplify tasks while adding value for the end user.

Supervisors Workplace Safety Accountabilities

Ensures compliance with established hospital and departmental safety policies and procedures by:

· Conducting periodic (minimum quarterly basis) on site reviews.

· Completing competency-based reviews, when applicable.

· Providing on the spot reinforcement/training on safety issues; referring staff to formal training programs, as appropriate; and

· Recording safety related initiatives for annual reporting.

Total Commitment to Quality

Participates in the formulation of the mission, philosophy, goals, and objectives for the Department. Carries out same by acting as an agent of the Department within the hospital. Supports the organizational mission, philosophy, goals, and objectives as demonstrated by a positive leadership presence in unit based, departmental, hospital wide, or in public meetings/committees.

Participates in the process of continuous quality improvement by supporting unit‑based quality improvement activities. Demonstrates commitment to customer service values in professional conduct and by promoting such values in assigned staff.

DISCLAIMER STATEMENT: The supplemental job description lists typical examples of work and is not intended to include every job duty and responsibility specific to a position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that classification.

For further information please contact Jennifer Quinlan, Administrator III, JENNIFER.A.QUINLAN@DHHS.NH.GOV or 603-271-5115.

You may also contact Human Resources at NHH-HR@dhhs.nh.gov .

*TOTAL COMPENSATION INFORMATION

The State of NH total compensation package features an outstanding set of employee benefits, including:

HMO or POS Medical and Prescription Drug Benefits:

The actual value of State-paid health benefits is based on the employee's union status, and employee per pay period health benefit contributions will vary depending on the type of plan selected.

Value of State's share of Employee's Retirement: 13.85% of pay.

Other Benefits:

o Dental Plan at minimal cost for employees and their families ($500-$1800 value)

o Flexible Spending healthcare and childcare reimbursement accounts

o State defined benefit retirement plan and Deferred Compensation 457(b) plan.

o Work/life balance flexible schedules, paid holidays and generous leave plan

o $50,000 state-paid life insurance plus additional low-cost group life insurance

o Incentive-based Wellness Program (ability to earn up to $500)

Want the specifics? Explore the Benefits of State Employment on our website:

EOE

TDD Access: Relay NH 1-800-735-2964