Administrative Assistant - Bilingual jobs in Monroe, LA

Job Summary:

The Administrative Assistant is responsible for providing administrative and clerical support.

Essential Duties and Responsibilities:

· Responsible for operating scanning equipment, organizing, categorizing scanned files, and ensuring proper storage and accessibility.

· Put postage on the mail for the checks to be mailed out/put outgoing mail in the mailbox.

· Keep a record of facility postage so we can charge that back to them at the end of the year.

· Make labels and folders for the upcoming year and box up previous years files to be sent to storage annually.

· Will fill in for front desk receptionist, take certified mail to post office, take deposit to bank, and make labels/ folders for new vendors as needed.

· Operate independently and make decisions on priorities.

· Ensuring the security and confidentiality of scanned documents and information.

· Additional duties as assigned.

Required Knowledge Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Must have excellent judgment and the ability to maintain confidentiality when handling sensitive situations.

Education and Experience:

• High School Diploma or GED Certificate
• Administrative, clerical, and customer service experience required.
• Advanced computer skills (Microsoft Office Suite, and the ability and willingness to learn new systems quickly and use technology effectively.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable qualified individuals with disabilities to satisfactorily perform these essential functions without causing undue hardship for the employer.

• Continuous sitting per shift.
• Ability to work continuously on a telephone/computer/scanner/fax/copier or other office equipment per shift with scheduled breaks.
• Frequent periods of walking and/or standing.
• Occasional lifting and carrying up to 20 lbs.
• Frequent grasping, reaching, pushing, pulling, bending & twisting.

#AOJ

Job Type: Full-time

Pay: $12.00 - $14.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Ability to Relocate:

• Ruston, LA 71270: Relocate before starting work (Required)

Work Location: In person