Administrative Assistant - Bilingual jobs in Rhode Island

The Administrative Support Coordinator position is Full-Time and offers Highly Competitive Compensation.

Outstanding Benefits include:

• 13 Paid Holidays
• Vacation, Sick, and Personal Time
• Medical, Dental & Vision – eligible after 1 full month of employment
• Health Reimbursement Account (HRA)
• Employer Paid Life Insurance/ Voluntary Life Insurance
• Voluntary Long-term Disability Insurance
• Flexible Spending Account
• 403(b) Retirement Savings Plan
• Employee Discounts
• Tuition Reimbursement

At the J. Arthur Trudeau Memorial Center our mission is to promote an enhanced quality of life for individuals with intellectual and developmental disabilities. Here at Trudeau, we aim to foster a collaborative work environment which promotes a great company culture. Come see for yourself!

Our Early Intervention program is currently seeking an Administrative Support Coordinator to provide receptionist, referral, and data entry support.

As the Administrative Support Coordinator, you will be responsible for:

• Protecting the rights and dignities of individuals with developmental disabilities and extending these rights and dignities to family members or guardians
• Collecting referral information through various channels such as voicemail, phone conversations, or email
• Assisting in the coordination of family transitions from external Early Intervention agencies or other EI stakeholders which may include in state and out of state families
• Abiding by the Rhode Island Early Intervention Competencies
• Conducting thorough research utilizing the Statewide electronic medical record platform to ensure children are not enrolled elsewhere, ensuring accuracy in case assignments
• Performing receptionist duties, including answering phones, greeting visitors, and communicating with appropriate staff members
• Collaborating with the Department of Children, Youth, and Families (DCYF) to obtain necessary documentation for cases
• Supporting the EI Director in assigning cases to service coordinators and communicating reasons for referral
• Assisting with caseload management by reviewing staff caseloads in order to assign new cases
• Collaborating with Data Entry Specialist to ensure the accuracy of information for proper billing and reimbursement
• Initiating the appropriate correspondence, such as 10-day letters and/or Thank You letters to referral source if families are unreachable
• Performing other duties as directed by the supervisor related to the organization’s mission, goals, and operations

Education/Requirements:

• Minimum of a High School diploma or equivalent required
• Bilingual in English and Spanish required
• Associate or bachelor’s degree in a related field of study preferred
• At least two years of experience working with children in an early childhood, educational, or early intervention setting preferred
• Must have a valid driver’s license, current auto insurance, and safe driving record
• Access to a personal vehicle to be used as directed

Working at the Trudeau Center will give you an opportunity to be a part of a non-profit agency that has been supporting children and adults who are differently abled for more than 50 years! If you read this posting and think, “Wow! I was meant to do this job,” apply to work at Trudeau today! The life you change may be your own...