Administrative Assistant - Bilingual jobs in Vallejo, CA
Administrative Assistant - Bilingual performs secretarial and administrative duties in two or more languages. Collects, reviews and analyzes data and prepares reports, charts, budgets and other presentation materials. Being an Administrative Assistant - Bilingual responds to or routes routine inquiries from external or internal sources with customized correspondence in the required language. Schedules and coordinates meetings, travel, and other group activities. Additionally, Administrative Assistant - Bilingual is fluent in two or more languages and prepares document translations. Has advanced word processing, spreadsheet, and graphics software skills. Requires a high school diploma. Typically reports to a supervisor or manager. The Administrative Assistant - Bilingual works under moderate supervision. Gains or has attained full proficiency in a specific area of discipline. To be an Administrative Assistant - Bilingual typically requires 1-3 years of related experience, or may need 0 years of experience with additional specialized training and/or certification. (Copyright 2024 Salary.com)
Recently Added Administrative Assistant - Bilingual jobs
DUI Administrative Assistant - Bilingual
- Bi-Bett Corporation
-
Pittsburg, CA
FULL_TIME
-
Position Summary: Provide coordination for fast-paced, customer focused DUI Program. Oversees effective delivery of education services, having the day-to-day responsibility for the supervision of counselors, administrative assistants and participant activities. Ensures compliance with DUI program policies, procedures and Title 9 regulations. As needed, provides group, individual counseling, education classes, orientation and individual appointments. Additionally, oversees the processing of attendance, billing, runs and submits reports for approval and ensures that all client services are delivered with the highest customer service standards in mind.
Essential Duties and ResponsibilitiesI. ADMINISTRATIVE DUTIES
- Oversees maintenance of individual client files, group rosters, and group notes.
- Ensures program compliance and supports clients towards successful program completion as directed in accordance with Title 9.
- Ensures coverage for all DUI groups and activities, maintains on call counselor list and provides direct service as needed, if coverage cannot be found.
- Ensures monthly financial and census goals are met.
- Accurately performs the functions of data entry, data management, and report generation in Compliance Manager database.
- Ensures monthly billing and quarterly DHCS reports are completed and submitted for DUI Director approval & submission.
- Provides resources and training to counselors on implementation of materials.
- On a daily basis, processes group books and attendance rosters, while ensuring that the administrative team processes documentation and checks Title 9 compliance.
- Creates collaborations with key stakeholders including the courts, DMV & lawyers to ensure program visibility.
- Provides ongoing training and staff development to the DUI team via weekly administrative team meetings and all DUI staff meetings every two months.
- Track and approve DUI program payroll, ensuring that total clock-in hours are in alignment with pre-approved budget goals.
- Ensure that OT is kept to down to maximize achievement of budget goals.
II. DIRECT SERVICES
- Conducts re-reinstatements, all intakes/orientations, transfers, conversions and other client activities as needed.
- As needed, facilitates educational and group counseling in addition to conducting one-hour assessments.
- Ensures that the Human Rights of clients in the DUI are respected and protected and that clients are systematically made aware of their rights.
- Ensures that all DUI documentation is completed in an accurate, complete and timely manner in compliance with all legal, licensing and regulatory requirements.
- Ensures that all DUI records and privileged client information is kept strictly confidential in conformity with state and federal law and regulations.
III. PERSONNEL MANAGEMENT & SUPPORT
- Ensures that all services are delivered in a welcoming, non-judgmental manner and in alignment with Motivational Interviewing principles.
- Through policy, behavioral example and leadership establishes a DUI culture of mutual support & respect, personal responsibility & empowerment and continuing creative improvement in the DUI program.
- With the oversight of the DUI Director, recruits, hires and terminates staff.
- Defines staff responsibilities and performance expectations and provides quarterly professional development coaching, along with yearly performance evaluation.
- Ensure that all new staff are oriented to the needs of the DUI population, the mission, philosophy and protocols of the program, related Bi-Bett services, the resources in the area and all essential organization policies.
- Provides direct mentoring and coaching to DUI counselors.
VI. GENERAL & ADMINISTRATIVE
- Assumes additional responsibility consistent with DUI needs and staff roles, as defined by the DUI Program Director.
- Attends all required trainings and administrative meetings.
- Markets DUI program by presenting program highlights in various Bi-Bett programs.
- Driving is required in order to attend required trainings, meetings or to fulfill other responsibilities defined in this role.
- Attends and utilizes weekly coaching meetings with DUI Program Director. Brings project statuses, issues of concern and /or importance to Director for consultation. Alerts Director to potential incidents, DUI/staffing/financial problems, new DUI opportunities and DUI/staff achievements.
- Participation in Agency management meetings and events, including all DUI Health & Safety responsibilities which include H&S meetings, audits, virtual and live drills, etc.
QUALIFICATIONS
- Experience facilitating groups and conducting individual counseling sessions required. Public Speaking experience preferred.
- Demonstrated effectiveness leading a team.
- A minimum of 3 years’ experience working in DUI programs.
- Completion of Alcohol & Other Drug (AOD) education program.
- Certification as an Alcohol and Drug Counselor is required. Experience in the field of chemical dependency treatment a must.
- Strong computer and organizational skills.
- Strong writing skills.
- Demonstrates ability to interact respectfully with the public both in person and on the phone.
- Ability to work independently.
- A strong employment background in business and business management is strongly preferred.
- Thorough knowledge and experience working with Title 9 regulations is required.
- Practical experience working in DUI programs, including case management and administrative duties.
- Excellent communication and presentation skills are required, as well as the ability to interact with and relate to a wide range of individuals.
- Ability to speak Spanish is highly desirable.
PHYSICAL/MENTAL REQUIREMENTS
- Cognitive and intellectual capacity to comprehend and administer organization & DUI policies and procedures and DUI budgets.
- Personal and intellectual ability to collaborate and organize effectively, understand and work with complex systems, provide professional leadership to the multi-disciplinary team and manage a budget.
- Physical ability to safely perform job functions with or without the aid of mechanical devices.
- Manual dexterity and gross motor skills sufficient to operate a computer or manually complete required documentation in a legible and timely manner.
- Ability to effectively perform job responsibilities in a high stress environment.
- Ability to utilize efficient, productive work habits
- Establish appropriate priorities for timely and accurate completion of tasks.
- Complete all work within expected time frames.
- Consistently respond positively, with creative problem solving, to changing work environment demands and pressures.
- Identify problems proactively and offer constructive suggestions for corrective action.
- Take initiative and responsibility to obtain knowledge and skills to improve performance.
Salary Range: $21.00 - $23.00/hr.
- 7 Days Ago
Administrative Assistant
- Ingenious General Construction
-
Antioch, CA
FULL_TIME
- Job Overview: We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ingenious General Construction. As an Administrative Assistant, you will play...
- 13 Days Ago
Administrative Assistant
- St. Joseph Parish
-
Vacaville, CA
FULL_TIME
- St. Joseph Parish Vacaville Employment Type Part Time Wage $18-$20 hr Responsible for overseeing the smooth running of the parish office in addition to providing secretarial and related office service...
- 16 Days Ago
Administrative Assistant
- VistAbility
-
Antioch, CA
FULL_TIME
- Join Our Legacy of Care at Vist:Ability!: Since 1965, VistAbility :has been a beacon of support, serving children and adults with intellectual and developmental disabilities across 13 locations in Con...
- 19 Days Ago
Administrative Assistant
- Robert Half
-
Vacaville, CA
OTHER
- This Administrative Assistant job might be for you if you love mail merging, pivot tables, and presentation design. If you're results-oriented, you might be the Administrative Assistant Robert Half is...
- 4 Days Ago
Administrative Assistant
- Robert Half
-
Martinez, CA
OTHER
- Local Construction client is in need of an administrative assistant. In this position you will be answering the main phone line but also supporting the office with additional duties. Those duties will...
- 8 Days Ago
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0 Administrative Assistant - Bilingual jobs found in Vallejo, CA area
Administrative Assistant
- Westinghouse Electric Company
-
Walnut Creek, CA
- Position Description: Office administrative assistant. Provides administrative support to Associate General Counsel, Sen...
- 4/22/2024 12:00:00 AM
Senior Administrative Assistant (Administrative Support Assistant III) Enterprise Design (Hybrid)
- Capital One
-
San Francisco, CA
- 201 Third Street (61049), United States of America, San Francisco, California Senior Administrative Assistant (Administr...
- 4/22/2024 12:00:00 AM
Administrative Assistant
- VICI
-
Walnut Creek, CA
- VICI is the ultimate shopping destination for the modern fashionista. Our assortment covers women's apparel, accessories...
- 4/22/2024 12:00:00 AM
Administrative Assistant/CSA
- Center Point, Inc.
-
San Rafael, CA
- Salary is based on education with strong computer skills and ability to write. Evaluation, research, data collection, an...
- 4/22/2024 12:00:00 AM
Administrative Assistant
- Critical Control
-
Petaluma, CA
- We are looking for a detail-oriented and organized Administrative Assistant to provide administrative support to our tea...
- 4/21/2024 12:00:00 AM
Administrative Assistant
- CENTURY 21 Epic dba ALLIANCE VENTURES INC
-
Rohnert Park, CA
- Job Description Job Description Century 21 Epic has a position open for a full time General Administrator and Transactio...
- 4/21/2024 12:00:00 AM
Administrative Assistant
- AmSpec LLC
-
San Francisco, CA
- Job Description Job Description Job Title Admin Assistant/Executive Admin Assistant Reports To Office Manager/Operations...
- 4/20/2024 12:00:00 AM
Administrative Assistant
- UPTE-CWA
-
Berkeley, CA
- UPTE-CWA Local 9119 is a dynamic and growing member-run, statewide union representing 18,000 University of California te...
- 4/19/2024 12:00:00 AM
About Vallejo, California
Vallejo (/vəˈleɪ(h)oʊ/ və-LAY-(h)oh; Spanish: [baˈʎexo]) is a waterfront city in Solano County, California, located in the North Bay subregion of the San Francisco Bay Area. Vallejo is geographically the closest North Bay city to the inner East Bay, so it is sometimes associated with that region. Its population was 115,942 at the 2010 census. It is the tenth most populous city in the San Francisco Bay Area, and the largest in Solano County. Vallejo sits on the northeastern shore of San Pablo Bay, 30 miles north of San Francisco, the northwestern shore of the Carquinez Strait and the southern e...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Administrative Assistant - Bilingual jobs
$47,797 to $60,010
Vallejo, California area prices
were up 2.5% from a year ago
were up 2.5% from a year ago
What does an Administrative Assistant - Bilingual do?
Administrative Assistant - Bilingual in Addison, AL
Order, Store office supplies when delivered.
September 04, 2020
Create and Key in POs into IGPS Accounting.
January 22, 2021
Facilitate and coordinate guests and scheduled appointments.
February 21, 2021