Administrative Assistant jobs in the United States

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This essential role supports daily operations and ensures efficient office management.

The ideal candidate will possess strong communication skills, be bilingual in English and Spanish, and have previous experience in a similar role.

Qualifications

• High school diploma, associate degree preferred.
• Fluent in English and Spanish
• Experience in administrative or office support.
• Knowledge of purchase orders and inventory management.
• Proficient in Microsoft Office Suite.
• Familiar with office management software.
• Strong communication skills.
• Excellent organizational and multitasking abilities.
• Detail-oriented and problem solver.
• Committed to excellent service.
• Adaptable to changing priorities.

Job Description

• Serve as the primary point of contact for clients and visitors, providing excellent customer service
• Promptly receive and redirect incoming calls.
• Monitor and replenish office supplies as needed.
• Create, track, and follow up on purchase orders for timely deliveries.
• Organize and schedule material deliveries and installations.
• Request and compare quotes from freight forwarders to find cost-effective shipping solutions and assign shipments and monitor shipments
• Maintain detailed records of warehouse activities, including inventory movements.
• Oversee office operations to ensure an organized workspace.

Last updated : 2024-10-23