Administrative Assistant jobs in Hartford, CT

Our US Headquarter is growing and we need to hire eager, hungry and flexible young talent to join our growing team!

We would like to talk to you about what we have to offer!

We are a global manufacturer of steam boiler plants and are looking for a local (in-house) position as

Administrative Assistant

who is also enthusiastic about industrial and process steam solutions.

CERTUSS supplies on-demand steam generator solutions for industrial and process applications with a steam output between 5 to 1,000 BHP and installations in over 130 countries. Steam is needed as an energy carrier in over 95 different sectors worldwide!

Your advantages with us:

• a secure and permanent full-time or part-time position
• an attractive and above-average salary
• a thorough induction into an exciting and varied job
• fair overtime regulations and 20 days paid leave (full-time)
• appreciation for your performance
• a pleasant, cooperative and familiar working atmosphere in a company with flat hierarchies
• and much more

Your profile as a Administrative Assistant:

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant (ideally in a manufacturing environment)
• Experience and proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• in using MS-Office and Quickbooks Application
• Knowledge of office management systems and procedures
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• friendly, open minded, positive and engaged appearance
• Teamplayer

Responsibilities:

• Create estimates, invoices and reports for the service department
• Answer and direct phone calls
• Organize and schedule appointments
• Submit and reconcile expense reports
• Book travel arrangements
• Receive and dispatch shipments
• Maintain and support during Warehouse Inventory
• Plan meetings and take detailed minutes
• Send estimates and invoices to customers and follow up on on-time payments
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Maintain contact lists
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Here is the job we have to offer:

• Manage day to day work for CERTUSS America, acting directly, through representative service organizations, or affiliated businesses to deliver the most advantageous support for customers and CERTUSS America
• Collaborate with Sales to provide support for corporate brand promotions and partnerships, including project developments
• Collaborate with Sales to evaluate, expand, and empower CERTUSS America’s network of distributors, service affiliates, and industry allies to grow the business and overall profitability.
• Manage CERTUSS America’s assets, including tools, vehicles, and spare parts inventories
• Take an active part in informing and handling orders from our customers
• Develop a good working relationship with our customers, providing all possible information to obtain business growth
• Work in conjunction and liaise with the Product Support Manager (daily routine) and all other staff within our company and suppliers
• In addition, work closely in conjunction with our German service and sales department

Join our team and apply today!
We are looking forward to talk to you.

CERTUSS - safe, reliable and a trusted global brand since 1957!

Need more information? Please visit:

• https://www.certuss-america.com/
• https://www.linkedin.com/company/certuss-america-l-p-/
• https://www.certuss.com/en/
• https://www.instagram.com/certuss_steam/

CERTUSS America L. P.
800 Marshall Phelps Rd, Building 5, Unit E
Windsor, CT 06095
USA

- a subsidiary of CERTUSS Germany

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Keywords: administrative assistant, sales, service, HVAC, steam boilers, steam solutions, secretary, inside administration, bookkeeping, assistant, support, clerk, office manager, office assistant, office member, receptionist

Job Type: Full-time

Salary: $35,000.00 - $45,000.00 per year

Experience:

• Office management: 2 years (Preferred)

Work Location: In person