Administrative Assistant jobs in Miami, FL

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Traveling Personal Assistant / Family Assistant to Miami Business Executive
  • The Assistant Company
  • Miami, FL FULL_TIME
  • The Assistant Company has been retained by a high profile Miami business executive to find to an experienced reliable Family / Personal Assistant to work out of the home office of their Miami estate...and someone who can travel.

    MUST CURRENTLY RESIDE IN THE MIAMI AREA / No phone calls please.

    • MUST BE ABLE TO TRAVEL - CURRENT PASSPORT
    • MUST HAVE PREVIOUS EXPERIENCE AS A PERSONAL ASSISTANT OR FAMILY ASSISTANT TO A HIGH PROFILE OR HIGH NET WORTH INDIVIDUAL OR FAMILY
    • MUST BE ABLE TO START ASAP
    • MUST BE ABLE TO WORK WEEKENDS

    NO PHONE CALLS PLEASE.

    Position Summary:

    Performs administrative and support functions for the MIAMI principal and work closely with administrative team and the Director of Property Operations and will assistant the Estate Bookkeeper.

    Essential Duties and Responsibilities:

    • Manages the office effectively and efficiently
    • Maintains order and organization within the office and tasks that are being assigned
    • Keeps errands and drivers’ tasks organized to ensure efficient operations
    • Inspects security logs and reports shortcomings or issues to Director of Property Operations
    • Helps oversee property and property staff and reports issues to the Director of Property Operations
    • Drafts reports/correspondence for the Director of Property Operations including project updates, staff inquires, action items needing attention
    • Enforces directives in the absence of the Director of Property Operations
    • Records messages, completes logs, and notifies appropriate parties
    • Prepares and ensures outgoing packages, and notifies appropriate parties of outgoing packages
    • Indicates updated status of incoming packages and notifies appropriate parties
    • Secures credit card, assigns to proper parties, and maintains receipts
    • Ensures sign-in procedures are followed
    • Updates calendar according to itineraries, and notifies appropriate personnel
    • Oversees logs and checklists for houses, mileage, phone calls, housekeeping, maintenance, landscaping, and office activities.
    • Ensures required logs are maintained, and copies and files document to maintain accurate record keeping
    • Performs general housekeeping duties in the Office area
    • Complies with company policies and procedures
    • Performs other duties as needed
    • Supervisory Responsibilities:
    • Oversees the Office Administrative Staff and acts as a back up for the Property staff with Director of Property Operations is not available

    Education and Experience:

    • High school diploma or equivalent
    • Three years of experience in office administration
    • Or combination of equivalent experience, education, and training

    Skills:

    • Proficient use of MS Office Products and Apple Devices
    • Experience using Quicken application
    • English speaking, writing, and reading comprehension; active listening; organization; coordination; and attention to detail

    Working Conditions and Environment:

    • Intermittently lift, carry, push, and pull up to 30 pounds
    • Frequently see, sit, balance, grasp, and have repetitive use of arms, wrists, hands, and fingers
    • Occasionally talk and hear
    • Intermittently stand, stoop, bend, twist, crouch, kneel, crawl, walk, climb stairs and ladders, operate foot and hand controls, squeeze, and reach above shoulders
    • Exposure to electrical equipment, low to medium noise levels, and indoor and outdoor temperatures of heat and cold
    • Frequent use of computer
    • Long or odd hours, as needed

    Job Type: Full-time

    Pay: $100,000.00 - $115,000.00 per year

    Benefits:

    • 401(k)
    • Dental insurance
    • Health insurance
    • Paid time off
    • Vision insurance

    Schedule:

    • 8 hour shift
    • Overtime
    • Weekends as needed

    Application Question(s):

    • Do you currently reside in Miami?
    • Can you start immediately? We are not interested in those who have to give two weeks notice at this time. This will be a quick hire.
    • Do you have experience working as a Personal Assistant and/or Family Assistant to high profile or high networth individuals? We are not interested in executive assistant resumes at this time. Only resumes of those who have verifiable tenure as a Personal Assistant or Family Assistant.
    • Can you travel with employer as needed?
    • Do you currently reside within 30 - 45 minute of 33131
    • Did you read the salary posted in the ad? It is $100k - $115k, the position also provides health insurance.

    Work Location: In person

  • 2 Days Ago

T
Personal Assistant for High Profile Executive
  • The Assistant Company
  • Miami, FL FULL_TIME
  • The Assistant Company has been retained by a high profile Executive to find an experienced Personal Assistant to work out of the home office of their Miami Estate. You will be assisting the Principal ...
  • 9 Days Ago

T
Personal Assistant for High Profile Executive
  • The Assistant Company
  • Miami, FL FULL_TIME
  • The Assistant Company has been retained by a high profile Executive to find an experienced Personal Assistant to work out of the home office of their Miami Estate. You will be assisting the Principal ...
  • 9 Days Ago

E
Administrative Assistant
  • Elderly Care Law Firm
  • Miami, FL FULL_TIME
  • As an Executive Administrative Assistant at the Elderly Care Law Firm, you will play a crucial role in supporting our legal team and ensuring the efficient functioning of our office. This position req...
  • 10 Days Ago

R
Administrative Assistant
  • Roth Staffing Companies
  • Miami, FL FULL_TIME
  • Ultimate Staffing is seeking a bilingual English & Spanish Data Entry Representative to join our client's team. This position is located in Doral and is an onsite position, NOT remote. This individual...
  • 10 Days Ago

F
Administrative assistant
  • FirstService Corporation
  • Miami, FL FULL_TIME
  • Job Overview : As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property manage...
  • 10 Days Ago

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0 Administrative Assistant jobs found in Miami, FL area

T
Administrative Assistant
  • The Larko Group
  • Miami, FL
  • Worldwide Law Firm with a unique environment where you can grow your career while working for exceptional leaders and br...
  • 4/20/2024 12:00:00 AM

S
Administrative Assistant
  • STR MECHANICAL CORP
  • Miami, FL
  • Job Description Job Description We are seeking a responsible Administrative Assistant to perform a variety of administra...
  • 4/20/2024 12:00:00 AM

A
Administrative Assistant
  • ABC Components, Inc.
  • Fort Lauderdale, FL
  • Job Description Job Description We are seeking an Administrative Assistant / Office Manager to join our team! You will p...
  • 4/20/2024 12:00:00 AM

T
Administrative Assistant
  • Total Quality Logistics
  • Fort Lauderdale, FL
  • About the role: As an Administrative Assistant for TQL, you play an integral role in the culture and employee experience...
  • 4/19/2024 12:00:00 AM

D
Administrative Assistant
  • Digital Graphic Systems, Inc.
  • Miami, FL
  • Job Description Job Description JOB DESCRIPTION: DIGITAL GRAPHIC SYSTEMS, INC., an established wholesale distributor (30...
  • 4/19/2024 12:00:00 AM

H
Administrative Assistant
  • HireFinder
  • Hollywood, FL
  • Job Description Job Description Position Summary The Administrative Clerk provides general administrative and housekeepi...
  • 4/18/2024 12:00:00 AM

S
Administrative Assistant
  • Seacoast 5151 Condominium Association
  • Miami Beach, FL
  • Job Description Job Description Responsibilities may include: Bilingual Preferred Customer Service Oriented Answer phone...
  • 4/17/2024 12:00:00 AM

I
Administrative Assistant
  • IPE DEVELOPMENTS LLC
  • Miami, FL
  • Job Description Job Description Job Summary: IPE DEVELOPMENTS LLC is seeking a skilled and proactive individual to join ...
  • 4/16/2024 12:00:00 AM

Miami, officially the City of Miami, is the cultural, economic and financial center of South Florida. Miami is the seat of Miami-Dade County, the most populous county in Florida. The city covers an area of about 56.6 square miles (147 km2), between the Everglades to the west and Biscayne Bay on the east; with a 2017 estimated population of 463,347, Miami is the sixth most densely populated major city in the United States. The Miami metropolitan area is home to 6.1 million people and the seventh-largest metropolitan area in the nation. Miami's metro area is the second-most populous metropolis i...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Administrative Assistant jobs
$40,173 to $51,061
Miami, Florida area prices
were up 2.9% from a year ago

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