Administrative Assistant jobs in Utica, NY

Company Description:

A Career with a Cause

At the Masonic Care Community, caring for the elderly is our core mission. Nestled in the beautiful Mohawk Valley of Central New York, MCC offers exceptional care for seniors. Our goal is to provide purposeful living for the people who call MCC home. MCC programs and services are not just available to Masons, we are open to the entire community.

Essential Job Functions:

• Answers telephone, receives and delivers messages. Files all reports, education programs, tests and attendance sheets.
• Responsible for recertification of all CNA’s employed. Maintain system for tracking CNA’s by certification expiration dates. Complete forms to be sent to the State on each CNA for recertification monthly.
• Attends mandatory inservices and other staff development programs as appropriate.
• Prepares orientation packets for all new employees.
• Maintains list of all new employees by date of hire in order to schedule and prepare for orientation.
• Conducts quality assurance studies of monthly mandatory inservice attendance.
• Types reports, new and revised training materials and correspondence.
• Composes, types and distributes monthly calendars, memos and postings
• Operates closed-circuit television system for video inservices.
• Assists with NY State nurse aide certification exams by being the “resident” as needed.
• Orders supplies for MSAT teacher training. Sets up prior to event; takes inventory after.
• Directs and supervises work of volunteers in department.
• Maintains tracking system for A-V equipment and supplies. Assist with set-up and operation as needed.
• Performs other related duties as requested

Job Qualifications:

• Degree/Certificate in Business/Administrative Assistant, Specialist or a related field.
• Typing and personal computer skills (Word, Excel, and Access) required.
• Excellent communication skills (verbal & written)

Benefits:

• 403(b)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Free parking
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Utica, NY 13501: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 1 year (Preferred)

Work Location: One location