Administrative Services Manager jobs in Kennewick, WA

CSS Farms is a multi-state agricultural business with a mission of Growing Great Together.  We achieve our vision by leading the way in stewardship and solutions for every field, every load, every day.

At CSS Farms we take great pride in doing the job right and believe our best work is achieved when we work together.  Farming is our way of life, we have a deep passion for the land, our families, and our communities.  Our legacy is rooted in solving hard problems and tackling new business ventures.

Summary

The Administrative and Export Manager is a critical liaison between our CSS Farms potato operations and our international customers. The primary role of this position is to facilitate the successful delivery of potatoes from our farm locations to our customers around the globe, while meeting critical standards around quality, timeliness, cost and compliance parameters. In addition to managing the export shipping process, this individual will support a variety of administrative functions facilitated by the Pasco office team, including logistics administration, payroll, accounts payable, and scale house operation among others. A strong leader with a passion for facilitating the smooth execution of end-to-end processes, a continuous improvement mindset, and keen attention to detail will be most successful in this position.

CSS Farms is proud to be a leader in exporting potatoes worldwide, and the Administrative and Export Manager will be a critical part of our success. This individual will work from our Pasco, WA location along with their team of office administration support. They will report directly to the Farm Manager in Pasco, while receiving guidance and direction from our International Sales Manager.                                                                                  

Responsibilities

• Provide direction, support and daily supervision to the office administrative team in Pasco, with a mindset focused on problem solving, continuous improvement, open communication and managing multiple priorities.
• Partner with Shared Services and Pasco team to ensure successful execution of multiple critical administrative responsibilities including accounting, payroll processing, shipping, export and others.
• Develop and provide farm budget, cost, and quality data as needed.
• Strongly and positively represent CSS Farms through frequent interactions and established relationships with our external vendors and customers.
• Manage the ongoing execution of our export processes, while continuing to evaluate opportunities for improvements that will lead to greater customer satisfaction.
• Support CSS Farms export activities by establishing, implementing and executing against clear and efficient procedures. Successful execution of all export related administrative activities including paperwork development, issue management, and alignment with third party export vendors and relevant government entities.
• Alignment with Safety and Food Safety functions to meet export customer criteria and respond to reporting requests from customers.
• Identify opportunities for improvement in our export processes and work with the farm operations and international sales and logistics team to implement solutions and ensure timely delivery to our customers.
• Work closely with the International Sales Manager and SS logistics team on challenges, bottlenecks or critical issues that arise during the export process, with a mindset focused on timely and satisfactory resolution.
• Anticipate the natural fluctuations of export activity throughout the year, and proactively manage the shipping, scheduling and workload demands accordingly.

Desired Qualifications

• Bachelor’s Degree in Business Administration, Agriculture or related field, and/or 3 years experience working in an administrative capacity supporting shipping, freight or similar process oriented activities.
• Experience managing administrative responsibilities of an office, preferably in a leadership capacity that involved providing direction, oversight and guidance to other team members.
• Experience in logistics, freight, or distribution, preferably in an agricultural capacity.
• Exceptional attention to detail and ability to work against tight, critical deadlines.
• Demonstrated comfort with and expertise of leveraging technology and systems to enter information, maintain data, retrieve data, run reports and monitor accuracy of information.

• Proficient skill with Microsoft Office Suite (Excel, PowerPoint, Access, Word).

• Ability to present information in a competent, efficient manner in communicating with the various levels of company personnel.
• Demonstrated skill in managing many projects simultaneously and prioritizing workloads appropriately using strong organizational skills with excellent attention to detail and accuracy.

• Demonstrated strong independent work-ethic, in addition to the willingness to work as part of a dynamic and collaborative team on team efforts.
• Ability to comprehend, read, write and communicate proficiently in English and interact with all levels of the organization.
• Strong oral and written communication skills, including ability to work with operational teams.

Work Authorization

• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Benefits

• Market competitive salary. $60 - $85K
• Fun, engaging and culture-minded team environment
• Comprehensive benefits package including medical, dental and vision, short term disability and long term disability insurance, and life insurance, among others
• Investment opportunities through 401(k) plan, with company match
• Generous and flexible paid time off (PTO) package

AAP/EEO Statement

CSS Farms provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, CSS Farms complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

CSS Farms expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.