Administrative Services Manager jobs in Springfield, MA

J Polep Distribution Services is a division of National Convenience Distributors serves customers in the Northeastern United States as the 4th largest full-time convenience store distributor. Our group of companies have shared nearly identical family values, corporate cultures, and customer-centric philosophies for generations. We work to continue and enhance our legacy of excellence and shared beliefs while providing value-added services and personalized product recommendations that nurture long-term relationships. By employing talented team members who bring their experience, knowledge, and commitment to National Convenience Distributors, we can transform and grow not only our businesses but even more importantly, your future, we are located at 705 Meadow Street, Chicopee, MA 01013.

J. Polep is one of the leading Wholesale Convenience Store Distribution Companies in the Northeast. We are currently looking for an Administrative Assistant to join our sales support team. This position would support our chain accounts and our sales management team providing excellent customer service and administrative support.

Responsibilities

• Monitor stock levels and identify purchasing needs.

• Research potential vendors.

• Track orders and ensure timely delivery.

• Update internal databases with order details (dates, vendors, quantities, discounts)

• Conduct market research to identify pricing trends.

• Evaluate offers from vendors and negotiate better prices.

• Prepare cost analysis.

• Maintain updated records of invoices and contracts.

• Follow up with suppliers, as needed, to confirm or change orders.

• Liaise with warehouse staff to ensure all products arrive in good condition.

The successful candidate must have:

· Superior written and verbal communication skills,

· Advanced Microsoft excel and word skills required

· Experience in a customer service/sales environment

· Convenience store or retail experience preferred.

We are looking for someone who is friendly, hardworking and thrives in a fast paced environment. We offer and excellent compensation and benefit package.

Job Type: Full-time

Pay: $18.00 - $19.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Ability to Relocate:

• Chicopee, MA 01013: Relocate before starting work (Required)

Work Location: In person