Administrative Services Supervisor jobs in Fort Collins, CO
Administrative Services Supervisor supervises the daily operation of one or more support services for an organization, including clerical services, office space, equipment and supplies, vendor management and other support services. Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations. Being an Administrative Services Supervisor ensures compliance with established corporate standards and may be responsible for reviewing and evaluating the work and performance of subordinates. May require an associate degree. Additionally, Administrative Services Supervisor typically reports to a manager. The Administrative Services Supervisor supervises a group of primarily para-professional level staffs. May also be a level above a supervisor within high volume administrative/ production environments. Makes day-to-day decisions within or for a group/small department. Has some authority for personnel actions. Thorough knowledge of department processes. To be an Administrative Services Supervisor typically requires 3-5 years experience in the related area as an individual contributor. (Copyright 2024 Salary.com)
Recently Added Administrative Services Supervisor jobs
Administrative Specialist - Student Services
- Weld County School District RE5J
-
Milliken, CO
FULL_TIME
-
Administrative Specialist - Student Services
Terms of Employment
Full time position - 260 days (depending on start date) 8 hours per day. Pay per Classified Salary Schedule - Category VI ($20.47 - $31.23) to be determined by qualifications and experience. This position qualifies for benefits. The District provides its employees with a comprehensive benefits program including medical, life, and dental insurance. The District provides two medical plans for which it pays the full premium for employees, and a fourth option is a buy-up plan for which the district pays the majority of the premium. In addition, the District pays the full employee premium for dental insurance and life insurance. The District contributes to PERA on each employee's behalf and offers additional retirement savings options as well as optional supplemental insurance. Employees also receive paid time off. Worker’s compensation and unemployment insurance are provided in accordance with State law. This position qualifies for paid leave: 4 annual leave days, 7 sick leave days and 15 vacation days (leave days will be prorated depending on start date.)
Position Purpose
Under the direct supervision of the Executive Director of Student Services, to provide clerical, secretarial and administrative assistance to the department, conveying information regarding student services functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.
Essential Functions- Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for the director for the purpose of requesting or providing information about school and work-related matters, activities, events, etc.
- Compliance review(s) and processing of all Special Education records:
- Manage all student special education records, including maintaining and ensuring the integrity of files including strict confidentiality, security, ad legal disposition.
- Receive, prepare, store, and coordinate requests and transfers of inactive and active student records from students, parents/guardians, internal schools/personnel, outside districts/agencies in a timely and accurate manner.
- Ensure compliance with Family Education Rights Privacy Act (FERPA), Individuals with Disability Education Act (IDEA), Address Confidentiality Program (ACP), other federal and state statues, state board regulations, District school board policies, and department procedures/guidelines.
- Identify incomplete records and work with schools, staff, and Student Services Department personnel to locate and collect required documents for file compliance.
- Maintain all special education records and files that assist with the annual count(s).
- State reporting of Special Education data to include discipline, end of year, and December 1 Count.
- Complete October Count SPED fields and December Count data elements for staff and students.
- Complete CDE submission processes to include error resolution, intra-district conflicts, and timelines
- Create and maintain physical official filing systems and computerized records indexes and databases for the purpose of tracking all records.
- Communicate with the Student Services Department regarding issues related to student files.
- Follow records retention schedule and coordinate and oversee destruction procedures in accordance with federal and state laws and District regulations.
- Attend CDE weekly “Town Hall” webinars and scheduled training for state submissions.
- Administrator of Enrich system used to manage Individualized Education Programs
- Assign roles and access to the Enrich program and guidance in navigating the system.
- Monitor updates to the system by Frontline through the state-wide users’ group (CESUG).
- Troubleshoot issues for end users.
- Assist the Executive Director of Student Services to create contracts for out-of-district placements.
- Assist with the compiling of documentation for annual High Cost Application.
- Fulfill Special Education records requests between parents, staff and other districts, both sending and receiving either electronically transferred records through Enrich or manually generated records faxed or emailed with password protection in a timely and accurate manner.
- Upload received records and documentation to Enrich.
- Complete Social Security Investigation requests, DVR/SWAP requests, and legal requests for documentation.
- Manage P-card transaction postings and Transaction Envelopes for SPED Dept.
- Assist SPED staff in maintaining an inventory of SPED equipment.
- Ordering of SPED testing materials through District Purchase Order processes.
- Assist the Executive Director of Student Services with daily management and support of staff, families and communications.
- Assist with medicaid billing as needed
Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the preschool
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Confidential Information- Staff members shall not access, receive, transmit or retransmit material regarding
students, parents/guardians or district employees that is protected by confidentiality
laws. - If material is not legally protected but is of a confidential or sensitive nature, great care
shall be taken to ensure that only those with a “need to know” are allowed access to
the material. - Staff members shall handle all employee, student, and district records in
accordance with applicable district policies. - Staff members who intentionally disclose student records, other confidential student information and/or district information may be subject to disciplinary action, up to and including termination
Equipment
Uses standard office equipment such as a computer, copy machine, fax machine, telephone.
Travel Requirements
Travel required between preschools and to purchase supplies
Knowledge, Skills, and Abilities- Ability to describe problems and work orally or in writing to supervisor as required
- Ability to establish and maintain cooperative working relationships with others contacted in the course of work
- Ability to carry out instructions furnished in written or oral form
- Ability to add, subtract, multiply and divide, and perform arithmetic operations
- Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Power point, the Internet, Outlook, Gmail, google functions (including but not limited to mail merge, autocrat, sheets, docs, etc.), Adobe Pro, Enrich
- Ability to problem solve job-related issues
- Ability to work with a diverse group of individuals
- Ability to process paperwork accurately according to standardized procedures
- Ability to maintain confidentiality of information regarding students, employees and others
- Organizational and time management skills
- Knowledge of office management procedures
Physical and Mental Demands, Work Hazards
Works in standard office and school building environments
Ability to work outdoors during outdoor student activities
*See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.
Qualification Profile- Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
- High School diploma or equivalent
- Associate’s or Bachelor’s degree in business or related field preferred
- Successful experience with office management preferred
- Prior successful clerical experience preferred
- Prior experience working with Enrich preferred
- Prior experience working with digital platforms
FLSA Status: Non-exempt - 23 Days Ago
Executive Administrative Assistant
- HRx Services
-
Loveland, CO
FULL_TIME
- HRx is a consulting company (not a recruitment firm or headhunter). We are helping one of our clients seek a highly organized and proactive Executive Administrative Assistant to join their dynamic tea...
- 22 Days Ago
Executive Administrative Assistant (Community Services)
- fcgov
-
Fort Collins, CO
FULL_TIME
- Job SummaryThe City of Fort Collins has an exciting opportunity for an experienced administravie assistant. This Executive Administrative Assistant (Community Services) is a fully salaried and benefit...
- 1 Month Ago
Executive Administrative Assistant (Community Services)
- City of Fort Collins
-
Fort Collins, CO
FULL_TIME
- POSITION TITLE: Executive Administrative Assistant (Community Services) (Full-Time Regular) (Classified) REQUISITION #: req7520 DEPARTMENT: Community Services Admin LOCATION: 215 OFFICE BLDG BENEFIT C...
- 1 Month Ago
Administrative Assistant I
- ATA Services Inc
-
Fort Collins, CO
PART_TIME
- ATA Services, Inc., is looking for a full-time, temporary, Front Desk Administrator for our client Front Range Community College. This role is Mon- Fri, 8:00 am- 5:00 pm, 2-3 months in duration, and $...
- 1 Month Ago
Services Experience Supervisor
- Best Buy
-
Greeley, CO
FULL_TIME
- As the Services Experience Supervisor, you’ll be responsible for the operations and customer experience related to Geek Squad services for both electronic devices (computer and mobile phone repair) an...
- 12 Days Ago
Filters
- Current Active Filter
- Fort Collins, CO
Clear All
- Filter Jobs By posted time
- Within 1 Day
- Within 2-7
- Within 1 Month
- Within 3 Months
0 Administrative Services Supervisor jobs found in Fort Collins, CO area
Administrator/Executive Director - Columbine Commons Health & Rehab and Assisted Living
- Columbine Health Systems
-
Windsor, CO
- Columbine Health Systems has been a proud leader in senior health care for the past 50 years in Northern Colorado. We ar...
- 4/23/2024 12:00:00 AM
Training and Services Coordinator
- Acro Service Corp
-
Longmont, CO
- Must have LMS experience. Intermediate level admin. Mid level competency using PowerPoint, Excel and Word. Outlook skill...
- 4/22/2024 12:00:00 AM
Training and Services Coordinator
- Acro Service Corp
-
Longmont, CO
- Must have LMS experience.Intermediate level admin. Mid level competency using PowerPoint, Excel and Word. Outlook skills...
- 4/22/2024 12:00:00 AM
Internal Revenue Agent (Compliance Automation Specialist - Examiner) 12 MONTH ROSTER (Amended)
- Department Of The Treasury
-
Fort Collins, CO
- Duties WHAT IS THE SMALL BUSINESS/SELF EMPLOYED (SBSE) DIVISION? A description of the business units can be found at: ht...
- 4/22/2024 12:00:00 AM
Supervisory Internal Revenue Agent - MSP, 12 Month Roster, Temp Prom NTE 1 Year, MBE, MBMP
- Department Of The Treasury
-
Fort Collins, CO
- Duties WHAT IS THE SMALL BUSINESS/SELF-EMPLOYED (SB/SE) DIVISION? A description of the business units can be found at: h...
- 4/22/2024 12:00:00 AM
Instructional Services Coordinator
- Colorado State University
-
Fort Collins, CO
- Posting Detail Information Working TitleInstructional Services Coordinator Position LocationFort Collins, CO Work Locati...
- 4/21/2024 12:00:00 AM
Customer Support Rep - Level 2 or Level 3
- Woodward, Inc.
-
Fort Collins, CO
- Job Description - Customer Support Rep - Level 2 or Level 3 (2102789) **Job Description** Customer Support Rep - Level 2...
- 4/21/2024 12:00:00 AM
Customer Care Specialist
- SCL Health
-
Lafayette, CO
- **Customer Care Specialist** **You.** You bring your body, mind, heart and spirit to your work as a Customer Care Specia...
- 4/21/2024 12:00:00 AM
About Fort Collins, Colorado
Fort Collins is the Home Rule Municipality that is the county seat and the most populous municipality of Larimer County, Colorado, United States. Situated on the Cache La Poudre River along the Colorado Front Range, Fort Collins is located 56 mi (90 km) north of the Colorado State Capitol in Denver. With a 2016 estimated population of 161,000, it is the fourth most populous city in Colorado after Denver, Colorado Springs, and Aurora. Fort Collins is a midsize college city, home to Colorado State University.
Fort Collins is situated at the base of the Rocky Mountain foothills of the northern Fr...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Administrative Services Supervisor jobs
$65,430 to $84,124
Fort Collins, Colorado area prices
were up 2.3% from a year ago
were up 2.3% from a year ago
What does an Administrative Services Supervisor do?
Administrative Services Supervisor in Sioux Falls, SD
Based on our compensation data, the estimated salary potential for Office Administrative Services Supervisor will increase 10 % over 5 years.
December 09, 2019
Administrative Services Supervisor in Spokane, WA
In a small organization, they may direct all support services and may be called the business office manager.
November 29, 2019
Administrative Services Supervisor in Cedar Rapids, IA
Administrative services managers typically do the following.
February 24, 2020