Administrative Support Assistant jobs in the United States

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Administrative Support Assistant - (Workforce and Quality Improvement )
  • Administrative Support Assistant - (Workforce and...
  • Salem, OR FULL_TIME
  • The Administrative Support Assistant role is to provide primary support and staffing for an OFSN office, program or event. In addition, the Administrative Support Assistant supports general administrative functions which may include office functions, securing facilities, answering phones, greeting visitors and staff, responding to OFSN email, data base entry, office machine functions and maintenance, supply ordering, requesting insurance certificates, use of Constant Contact, physical mail processing, training/meeting room set up and clean up, zoom meeting support, maintenance of reception or other public facing area, special event support, filing, written correspondence, and proofing materials.

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    Administrative (75%)

    • Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, ordering supplies, sorting and distributing correspondence and maintaining database records.
    • Copy and maintain updated office materials, forms, packets, etc.
    • Track, inventory and order supplies as needed or directed by the office or program assigned to support.
    • Process program or organizational forms including tracking and reconciliation.
    • Responds to emails and other digital queries and correspondence.
    • Track data across multiple platforms.
    • Coordinate facilities use and clean up.
    • Greets visitors and staff in person, via virtual platforms and through written communication.
    • Ensure public facing spaces are organized, clean and inviting.
    • Provide support for meetings which may include notetaking, packet preparation, refreshments, follow up, etc.
    • Answer and direct phone calls or take messages for appropriate program, manager or employee.
    • Create and maintain project information in project management system.

    Reporting and Communication (25%)

    • Enter data into database and provide support for data reporting.
    • Work with regional or program team members to synthesize and coordinate data collection.
    • Send staff reminders and other program or organizational communications as directed.

    OTHER DUTIES AND RESPONSIBILITIES

    • Be responsive to needs of the organization by ensuring alignment with organizational goals and objectives in all aspects of the work.
    • Other duties as assigned or needed by the organization.
    • Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
    • Excellent written and verbal communication skills, and ability to present and work with diverse audiences, specifically racial, ethnic, gender expression, socioeconomic, education, spiritual and alternative cultural backgrounds.
    • Must be able to pass preemployment requirements, which includes a criminal and abuse background check.
    • Ability to represent complex and diverse issues in an articulate and compelling manner.
    • Demonstrated ability to bring multiple views and perspectives together for common services, supports and outcomes.
    • Must be able to work with multiple projects within tight timelines and deadlines.
    • Demonstrate excellent organizational and time management skills.
    • Proven ability to work independently and part of a team.
    • Have reliable transportation, valid and current automobile insurance and an insurable good driving record, or access to reliable transportation.
    • Knowledge and understanding of confidentiality standards according to HIPAA.
    • Comprehensive knowledge of, or ability to use, Microsoft Office (such as Word, Excel, PowerPoint), database, electronic health record software, and virtual platforms (such as Zoom and Google Meets).
  • 13 Days Ago

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Administrative assistant
  • Administrative Assistant
  • South Plainfield, NJ FULL_TIME
  • About us Jimmy's Trucking is a small business in South Plainfield, NJ. We are professional, agile and our goal is to Provide superior service to clients with timely & accrurate communications. Our wor...
  • 7 Days Ago

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Food Services Supervisor 9
  • Administrative Assistant (Departmental Specialist...
  • Jackson, MI FULL_TIME
  • Salary $21.77 - $29.58 Hourly Location Jackson, MI Job Type Permanent Full Time Job Number JXN 24 - Food Services Supv 9 Department Corrections - Jackson Central Region Opening Date 05/28/2024 Closing...
  • 1 Month Ago

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Administrative Assistant - Finance
  • HealthCare Support
  • Rancho Cucamonga, CA FULL_TIME
  • This job offer is not available in your country. Administrative Assistant - Finance HealthCare Support is actively seeking an Administrative Assistant - Finance to fill an opening with a Managed Care ...
  • 3 Days Ago

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Administrative Assistant
  • IT Business & Support SAC
  • Fort Lauderdale, FL PART_TIME
  • We are looking for a dynamic individual to join our operations team as the operations Administrative Assistant. Individual must have Microsoft Suite experience and knowledge, be a quick learner and mu...
  • 16 Days Ago

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Administrative Assistant
  • GAT Airline Ground Support
  • Dallas, TX FULL_TIME
  • GAT is seeking a dynamic, dependable, and capable individual to join its team of aviation professionals.GAT offers a wide range of employee benefits to include major medical, 401K Plan, Dental and Vis...
  • 16 Days Ago

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Administrative Support
  • Arlo Solutions
  • College Park, MD
  • Company Summary Arlo Solutions (Arlo) is an information technology consulting services company that specializes in deliv...
  • 7/23/2024 12:00:00 AM

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Administrative Support Specialist
  • ARL Incorporated
  • Washington, DC
  • Job Description Job Description Job Summary The Administrative Support Specialist will provide a variety of administrati...
  • 7/23/2024 12:00:00 AM

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Administrative Support Specialist
  • CACI International, Inc.
  • Fort Belvoir, VA
  • Administrative Support Specialist Job Category: Administration Time Type: Full time Minimum Clearance Required to Start:...
  • 7/23/2024 12:00:00 AM

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Administrative Assistant
  • Magellan Financial & Insurance Services, Inc.
  • Ellicott City, MD
  • Are you ready to be the face of a dynamic, fast-growing financial firm where every day brings a chance to directly impac...
  • 7/22/2024 12:00:00 AM

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Administrative Support Specialist
  • Department of State
  • Washington, DC
  • ** Administrative Support Specialist** **Department of State** **Location** 1 vacancy in the following location: ** Relo...
  • 7/22/2024 12:00:00 AM

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Administrative Support Clerk
  • KACE
  • Dulles, VA
  • **THIS POSITION IS CONTINGENT UPON AWARD OF CONTRACT** TITLE: Administrative Support Clerk LOCATION: Dulles, VA and Fort...
  • 7/20/2024 12:00:00 AM

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Administration Support Specialist
  • Arcfield
  • Chantilly, VA
  • Overview: Arcfield is a leading provider of full lifecycle, mission-focused systems engineering and integration capabili...
  • 7/19/2024 12:00:00 AM

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Program Administrative Support
  • Leidos
  • Alexandria, VA
  • Description At Leidos, we deliver innovative solutions through the efforts of our diverse and talented people who are de...
  • 7/16/2024 12:00:00 AM

Income Estimation for Administrative Support Assistant jobs
$39,833 to $49,342