Administrative Support Associate jobs in Texas

Job Description:

Hope Administrative Services, DBA as Central Transportation System, Scobey Moving and Storage, Spectrum Relocation Group, and International Moving and Warehouse. Whether directly through our own offices and service centers, or in concert with a worldwide network of service partners, we are positioned to assist our customers with any relocation, anywhere in the world. We are experience you can trust!

The role of the Administrative Assistant is responsible for providing superior support to our Scobey Moving & Storage branch and clients. Performs as administrative duties, including, but not limited to, answering phones, scanning, completing paperwork and loading to company systems.

Responsibilities:

• Scan and file digitallydocumentsother items as needed.
• Gather assigned information and organize it in excel format reports and/or place in appropriate company electronic system.
• Assist Dispatch with administrative support responsibilities.
• Answers and responds to incoming telephone calls and emails from office team and clients.
• Maintain up-to-date electronic and hard copy documents and filing system.
• Maintain and process Account Payables weekly, as needed.
• Maintain branch's financial receivables and collections. Sends emails and makes calls to clients with passed due payments and tracks interaction and payments.
• Maintain and coordinate monthly invoicing, as needed.
• Adhere to accounting provided deadlines for monthly financial closing for branch revenue and expenses.
• Takes pride, ownership and accountability in work performed.
• Maintain and contribute to a safe work environment by adhering to policies and procedures as outlined in the Company Safety Program.
• Perform any other task or assignment as deemed necessary by the organization.

Education and/or Experience:

• Be able to understand and follow instructions.
• Ability to keep confidentiality.
• Less than high school education; or up to one-month related experience or training; or equivalent combination of education and experience.
• Good verbal and written communication skills.
• Must be able to read and write the English language with proficiency sufficient to communicate with co-workers and visitors. Understand and adhere to verbal and written company policies.
• Proven ability to apply attention to detail, role-related accuracy and task follow-through.
• Knowledge of MS Excel, Word, Power Point, and other Microsoft Office products, preferred.
• Polite, positive, proactive, and professional demeanor.
• The ability to prioritize and complete multiple tasks in a timely manner.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

Please view Equal Employment Opportunity Posters provided by OFCCP Here.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)