Administrative Support Associate jobs in Springfield, IL

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ADMINISTRATIVE SUPPORT
  • ​Illinois State Board of Education
  • Springfield, IL FULL_TIME
  • POSITION:

    Administrative Support (Program Specialist II #622)

    INVENTORY#:

    622

    LOCATION:

    Springfield

    UNION:

    AFSCME

    DEPARTMENT:

    Funding & Disbursements

    ANTICIPATED STARTING SALARY RANGE:

    $33,000 - $35,000

    FULL SALARY RANGE:

    $33,000 - $58,000

    OFFICE HOURS:

    Monday – Friday 8:00 a.m. – 5:00 p.m.

    POSTED DATE:

    March 15, 2024

    CLOSING DATE:

    Open Until Filled


    Reporting to the Supervisor, provides clerical support to the Director, Department Supervisor, and professional staff of the department. Daily work includes gathering information and responding to inquiries, decision making, interpretation and application of agency and department policies and procedures.


    DUTIES AND RESPONSIBILITIES:

    • Provides clerical support to the Director, Department Supervisor, and professional staff of the department.
    • Schedules all meetings with internal and external clients, receives and announces visiting officials.
    • Prepares all department administration activity transactions and spending requests in Management Information Database Accounting System (MIDAS) for Director approval.
    • Assists in the preparation of correspondence, presentations, reports.
    • Takes minutes for meetings, duplicates and delivers materials as directed.
    • Prepares itineraries, arranges transportation and lodging for the Director and Supervisor.
    • Enters all travel information for the department in the MIDAS system for reimbursement.
    • Serves as the official timekeeper for the department.
    • Records all daily timekeeping transactions, performs monthly and yearly reconciliations of all employee timesheets and maintains all documentation for audit purposes.
    • Performs activities of a confidential nature that include maintaining employee evaluations and personnel records, scheduling interviews and coordinating Family Medical Leave Act information.
    • Assists the receptionist in answering the primary department phone line.
    • Provides administrative support to the Illinois Purchased Care Review Board (IPCRB) staff in the department.
    • Attends monthly board meetings, records minutes and board action, posts agenda and approved minutes to the IPCRB website.
    • Serves as department web liaison.
    • Prepares cash receipts listing as needed.
    • Updates department file on grant authorization forms approved in expenditure review meetings.
    • Maintains files of important correspondence and legislative bill reviews.
    • Serves as the inventory clerk for the department, maintaining inventory records, documenting all inventory movements and ensuring inventory control procedures are followed.
    • Prepares and submits all purchase requisitions and orders all department office supplies.
    • In coordination with the Agency's records management coordinator, serves as department liaison for records management.
    • Performs other duties as assigned.

    REQUIRED QUALIFICATIONS:

    • High school diploma or equivalent.
    • Two years of progressively responsible secretarial or programmatic experience in an office setting involving typing, computer work, and/or other specialized training.
    • Extensive knowledge of office practices and procedures.
    • Ability to problem solve.
    • Excellent written and verbal communication skills.
    • Extensive knowledge of grammar, spelling and punctuation.
    • Must be highly organized and able to comprehend and interpret policies and processes.
    • Must possess working knowledge of office software including Microsoft Excel, Word and PowerPoint.

    PREFERRED QUALIFICATIONS:

    • Some college or technical training.
    • Experience coordinating clerical and office procedures for a large department.
    • Knowledge of agency programs, rules and policies.


    ISBE provides equal employment opportunities to all applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics. We actively foster a culture of inclusion and encourage individuals of all backgrounds to apply.

    Illinois has an urgent and collective responsibility to achieve educational equity by ensuring that all policies, programs, and practices affirm the strengths that each and every child brings within their diverse backgrounds and life experiences, and by delivering the comprehensive supports, programs, and educational opportunities they need to succeed.

  • 30 Days Ago

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Administrative Support
  • North South Consulting Group
  • Springfield, IL TEMPORARY
  • OverviewPay Rate: $17.20 per hourMonday-Friday, 8:30 AM-3:30 PM, 30-hours per week position.Administrative Support personnel work closely with the U.S. Army Recruiting Company Command Leadership Team ...
  • 1 Month Ago

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Administrative Support (Legal) Assistant
  • GAP Solutions
  • Springfield, IL FULL_TIME
  • Position Objective: The Administrative Support Assistant shall provide all clerical services required to perform the tasks related to the support of the USAO Administrative Division by providing a var...
  • 22 Days Ago

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ADMINISTRATIVE SUPPORT SPECIALIST
  • State of Illinois
  • Springfield, IL OTHER
  • TECHNICAL MANAGER II – ADMINISTRATIVE SUPPORT SPECIALIST – IPR#47051 Agency : Department of Transportation Closing Date/Time: 04/03/2024 Salary: $4,190 - $7,315 Monthly Job Type: Salaried County: Sang...
  • 24 Days Ago

U
Business/Administrative Associate, IIP
  • University of Illinois Springfield
  • Springfield, IL FULL_TIME
  • Business/Administrative Associate, IIP Posting Category: About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. T...
  • 1 Month Ago

S
Surgical Neurophysiologist - Generous Sign on Bonus
  • SpecialtyCare Associate Referral Program
  • Springfield, IL FULL_TIME
  • Passionate, driven people dedicated to making a difference in healthcare. SpecialtyCare continues to grow and we’d like you to grow with us. We are the industry leader in intraoperative neuromonitorin...
  • 14 Days Ago

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0 Administrative Support Associate jobs found in Springfield, IL area

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Clinical Psychologist - Springfield, IL
  • LifeStance Health
  • Springfield, IL
  • At LifeStance Health, we believe in a truly healthy society where mental and physical healthcare are unified to make liv...
  • 4/18/2024 12:00:00 AM

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Administrative Assistant to the Dean, English & Humanities
  • Lincoln Land Community College, IL
  • Springfield, IL
  • Quick Link https://llcc.peopleadmin.com/postings/7509 Position Title Administrative Assistant to the Dean, English & Hum...
  • 4/18/2024 12:00:00 AM

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Client Sales Receptionist
  • Milan Laser Hair Removal
  • Springfield, IL
  • About Milan Laser Hair Removal Milan Laser Hair Removal is one of the nations premier laser hair removal providers. That...
  • 4/18/2024 12:00:00 AM

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PMHNP Nurse Practitioner - Springfield, IL
  • LifeStance Health
  • Springfield, IL
  • At LifeStance Health, we believe in a truly healthy society where mental and physical healthcare are unified to make liv...
  • 4/18/2024 12:00:00 AM

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Licensed Mental Health Therapist - Springfield, IL
  • LifeStance Health
  • Springfield, IL
  • At LifeStance Health, we believe in a truly healthy society where mental and physical healthcare are unified to make liv...
  • 4/18/2024 12:00:00 AM

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FT Data Entry Clerk - Work From Home>
  • The League
  • Springfield, IL
  • [Administrative Assistant / Fully Remote] - Anywhere in U.S. / Up to $25 per hour / Benefits - As a Data Entry Clerk you...
  • 4/18/2024 12:00:00 AM

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Administrative Assistant / Data Entry Clerk (Remote Work From Home)
  • Jobconversion, LLC
  • Springfield, IL
  • Hello and thank you for your interest! We're looking for folks nationwide who are great at data entry and typing. We off...
  • 4/17/2024 12:00:00 AM

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PRN Receptionist / Tech
  • Carlinville Area Hospital & Clinics
  • Carlinville, IL
  • Position Summary: The Receptionist / Tech assists with front desk tasks such as greeting and checking patients in and al...
  • 4/17/2024 12:00:00 AM

Springfield is the capital of the U.S. state of Illinois and the county seat of Sangamon County. The city's population of 116,250 as of the 2010 U.S. Census makes it the state's sixth most populous city. It is the largest city in central Illinois. As of 2013, the city's population was estimated to have increased to 117,006, with just over 211,700 residents living in the Springfield Metropolitan Statistical Area, which includes Sangamon County and the adjacent Menard County. Present-day Springfield was settled by European Americans in the late 1810s, around the time Illinois became a state. The...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Administrative Support Associate jobs
$27,900 to $39,681
Springfield, Illinois area prices
were up 1.3% from a year ago

Administrative Support Associate in Conroe, TX
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