Admissions Officer jobs in the United States

WHO WE ARE

Founded in 2018 in the heart of downtown St. Louis, Ponce Health Sciences University is answering a need for more healthcare professionals by preparing more students for jobs with a world-class, culturally-competent education. Whether you’re an aspiring doctor or psychologist, PHSU St. Louis is focused on helping our students reach their professional goals.

Ponce Health Sciences University’s history dates back to its founding in 1977 in Ponce, Puerto Rico. We’ve been expanding our prestigious health sciences offerings since, with a focus on graduate medical programs. With campuses now in Ponce, San Juan, and St. Louis, we’re expanding our global network while staying committed to preparing students for real-world healthcare careers and clinical situations. 

OUR MISSION

The mission of Ponce Health Sciences University (PHSU) is to provide a world-class, culturally-competent, health sciences education to the population we serve, through innovative adaptive learning environments focused on the success of its students to become ethical practitioners and scientists.

OUR VISION

The PHSU vision is to build on its reputation as a prestigious academic and research leader educating underrepresented diverse populations while focusing research efforts on solving global health disparities

PHSU SCHOOLS AND PROGRAMS

The School of Medicine is fully accredited and in its third year. The PsyD program is in its fifth year. PHSU also offers an MSMS program and is in development of other graduate level programs to begin in the next couple of years.

ABOUT THE ROLE

The purpose of the Admissions Officer is to audit candidate files, receive official documents for evaluation purposes, recruit and communicate with potential and new students from a variety of venues, evaluate and address potential applicants and their needs in order to select and provide proper candidates for enrollment. Entry level role with some experience required. Supports the Admissions and Marketing department scheduling tours, interviews, student services, participation in different events in and out of St. Louis and advice in the admissions process. Assist the VP of Strategic Marketing and Communications in Ponce, Puerto Rico and the Director of Enrollment Management in St. Louis branch campus by analyzing and preparing applicant file for the committees, conducting conferences to high schools/university students, also inform the public concerning PHSU academic offering in St. Louis.

This position requires office presence as well as occasional travel to Puerto Rico and possibly other schools during key enrollment periods based on business needs.

PRINCIPLE DUTIES/RESPONSIBILITIES

• Contact incoming inquiries in a timely manner for potential admissions into graduate programs.
• Verify and review applications and pre-qualify candidates to be interviewed and evaluated by the Admissions Committees.
• Data entry of documents and information received from candidates into the SIS for reporting purposes.
• Audit pre-requisites and on documentation for file completion through multiple software systems.
• Strategically communicate with candidates in a complaint manner about admissions processes, acceptance protocols, PHSU policies, and other pertinent information.
• Make outbound calls up to 100 per day.
• Participate in recruitment fairs, campus tours, open houses, webinars, conventions and all PHSU admissions activities including Orientation
• Analyze and prepare monthly and quarterly enrollment and matriculation reports for Dean of Enrollment Management and Student Success.
• Attend campus sponsored events virtually and in person as needed.
• Available to work evenings and weekends as needed for business purposes.
• Complete processing of new enrollment files within 30 days of each start date.
• Support admissions teams with calls and call blocks as needed.
• Enter student applications into the Jenzabar system as they are received.
• Other duties as assigned.

COMPETENCIES

To perform the job successfully, an individual must be dependable and have good inter-personal and communication/ organization skills and the ability to interact effectively with prospective students, faculty, and staff. Demonstrated ability to meet and/or exceed determined goals and objectives. Excellent written, verbal communication and customer service skills. Time management and the ability to meet deadlines and multi-task are required). Able to work after hours and weekends when necessary.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Listed below are the knowledge, skills, and/or abilities required for this position, as well as the Physical Demands and Work Environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Minimum of a Bachelors degree. Master’s Degree is preferred.

One (1) year of related experience in a high-traffic higher education/university office environment. Graduate health care admissions preferred. 

Computer Skills: To perform this job successfully, an individual should have general knowledge of computers including Microsoft Office Applications such as Word, PowerPoint, Outlook, and Excel. Experience with virtual meeting platforms such as Zoom, and MSFT Teams. Knowledge in Jenzabar, WebAdmit, OnBase, JRM and Salesforce Systems (CRM) strongly recommended.

Certificates, Licenses, Registrations: Certifications in administrative proficiencies appreciated.

keywords: school admissions, admissions representative, school of medicine, doctoral admissions, graduate admissions, higher education, higher ed, university staff, college staff