Alumni Relations Officer jobs in Utica, NY

Requisition Number: 2022S042Posting
Full Time/Part Time: Full Time
Division: Office of Advancement
Department: Alumni Relations

Department Statement:
Colgate University, a top-ranked liberal arts college, is seeking an Assistant Director of Alumni Relations to play an integral role in supporting an alumni program focused on engaging more than 34,000 living alumni.
Founded in 1819, Colgate is a small, highly selective residential liberal arts college for students of talent who are preparing for lives of leadership and productive citizenship. Colgate University enjoys a strong tradition of philanthropy and engagement, having successfully raised over $480 million from more than 34,500 community members during Passion for The Climb: The Campaign for Colgate, completed in 2012. On an annual basis, more than 56% of Colgates alumni engage with the University through philanthropy, volunteering, or engaging at online and in person programs, including signature events like Reunion that draws in more than 2500 alumni and guests. This tradition of philanthropy paired with strong levels of alumni affinity position Colgate well for even greater success, as the Vice President and his team prepare to lead the community into an historic and comprehensive campaign.
At this pivotal moment in the Universitys history, Colgate is seeking a Department Administrator to play an integral role in supporting the alumni relations team. The person in this role will be responsible for supporting the office, with a special emphasis on supporting Reunion and the Alumni Council.

Accountabilities:
Responsibilities include coordination of the daily operations of the department. Specific accountabilities include: greet visitors and ensure reception area creates a welcoming environment; ensure efficient execution of administrative procedures and processes central to the department; respond in a timely manner to requests for information and refer to other resources as appropriate; manage calendars, itineraries, contacts and correspondence of department; coordinate with vendors and service providers; assist with onboarding new employees; and maintain adequate office supplies and other material required for the operation of the department, which may include researching services and pricing, processing quotes, creating PO's and requisitions and submitting for timely payment.

Maintain department records, research information, analyze data, prepare reports, edit, and format documents and presentations, and produce standard reports.

Responsible for departmental communication to include: website maintenance, newsletters, posters, invitations, etc.

Responsible for all aspects of planning and execution of department events and functions, including travel arrangements.

Monitor departmental budgets and report on status, variances, and potential issues.

Responsible for building and/or room scheduling and service requests, as required.

Coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry.

May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to the department, division, or function, as assigned.

Professional Experience/Qualifications
Excellent understanding and use of Microsoft applications, including Excel, and the Google suite of software (especially Google Docs, Google Sheets, and Google Calendar) as this is an essential part of the position.

Capacity to work well independently and with little direction.

Requires strong verbal and written skills, accuracy, attention to detail, flexibility, and willingness to take on new assignments.

Ability to interact in a collegial manner with a culturally diverse group of faculty, staff, and students.

Must be able to manage confidential and sensitive information, maintaining the strictest confidentiality.

Ability to work evenings and weekends, as required, for alumni events.
Preferred Qualifications

Education
Associates degree preferred, or a combination of education and experience from which comparable skills are obtained.

Other Information
Strong internal candidates preferred.

Work Schedule:
Weekdays with occasional weekends.

Job Open Date:
03/17/2022

Job Close Date:

Open Until Filled
Yes

Special Instructions Summary

EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Campus Safety Department will provide upon request a copy of Colgates Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at cusafety@colgate.edu.