Analyst, Procurement jobs in Bloomington, IL

Title: Procurement Officer
Division Name: Finance and Planning
Department: Comptroller's Office

Job Summary

To provide exceptional and efficient client care and vendor support in response to routine purchasing activities and issues for commodities, equipment and contractual services as needed by University departments. Additional responsibilities include:
1. Assure purchasing transactions are conducted properly under the Illinois Procurement Code, the Higher Education Rules, and the University's policies and procedures.
2. Maintain the integrity of the bidding/purchasing process.
3. Conduct on and off campus communications in a professional manner.
4. Aide in resolving problems and complaints between vendors and University departments.
5. Ensure a timely and accurate process flow for requisitions and purchase orders.

Additional Information

Salary Rate / Pay Rate

$20.52 - $25.64 per hour

Required Qualifications

1. General knowledge of ethical concepts and rules which guide relationships between end user, buyer and vendor.
2. General knowledge of PCs, normal office support equipment, Microsoft WORD and EXCEL
3. General experience with computerized accounting and/or financial systems.
4. Ability to analyze information and situations.
5. Ability to communicate clearly and professionally; includes proper knowledge of telephone etiquette.
6. Ability to work with interruptions and to change priorities as needed.
7. Ability to remain calm and professional in the face of resistance or hostility.
8. Ability to work as part of a team.

Work Hours

Monday - Friday; 8:00 a.m. - 4:30 p.m.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
1. Effectively communicate on a daily basis.
2. Remain at a workstation for extended periods.
3. Move about in various locations across campus as needed to complete day-to-day work.

Proposed Starting Date

May 2024

Required Applicant Documents

Resume
Cover Letter
Reference List

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior

Optional Applicant Documents

Transcripts- See Special Instructions to Applicants section for additional options
Certifications – See Special Instructions to Applicants section for additional options
Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior

Special Instructions for Applicants

The Civil Service examination for this classification is based on your application materials. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.

If using education to qualify, college transcripts (may be unofficial) must be faxed, mailed, delivered to Human Resources, or uploaded under optional documents prior to the posting close date.

In order to receive full consideration for current certifications (Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management), copies must be faxed, mailed, delivered to Human Resources or uploaded under optional documents prior to the posting close date.

In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD-214, may be faxed, mailed, delivered to Human Resources in order to receive the maximum eligible points:

Fax: 309.438.0011, Attn: Colette Homan
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Contact Information for Applicants

Colette Homan
Human Resources
309-438-8848
cshoman@ilstu.edu

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.