AP Coordinator jobs in Arlington, MA

Description

By joining the Bio-Techne team you will have an impact on future cutting-edge research. Bio-Techne, and all of its brands, provides tools for researchers in Life Sciences and Clinical Diagnostics.

Bio-Techne’s Diagnostic Reagents Division has been providing essential products to the in vitro diagnostics industry for over 40 years. We supply quality controls and reagents for clinical laboratory and point-of-care testing, along with custom products to other companies serving the IVD market.

Reporting to the Accounting Manager, the AP/AR Coordinator is primarily responsible for processing accounts receivable and accounts payable. Additionally, this position supports the Finance Department including but not limited to assisting with the month end process.

Responsibilities:

Accounts Receivable

• Process customer invoices on a daily basis in a timely manner while maintaining accuracy.
• Apply and post cash receipts to customer accounts daily.
• Prepare deposits for the bank daily.
• Process credit card payments as needed.
• Contact customers to collect past due amounts weekly.
• Provide customers with account status and statements upon request.
• Assist Staff Accountant with credit applications and credit holds as needed.
• Review and post AR transactions to the General Ledger on a daily basis.
• Generate and review Accounts Receivable aging report and resolve issues as required to maintain accounts within terms.
• Process direct invoices, credits, and adjustments as needed.
• Perform all other duties as assigned.

Accounts Payable

• Open, date stamp, and file accounts payable invoices daily
• Daily three-way match of receivers, vendor invoices, & purchase orders
• Daily G/L coding of expense invoices and expense reports per Budget
• Verifies that all invoices comply to the internal approval process and are also SOX compliant.
• Enters all accounts payable invoices in a timely manner.
• Resolves discrepancies between vendor invoices and purchase orders by effectively communicating with various internal personnel and vendors.
• Prepares payments to vendors via scheduled weekly check run and ACH/wire transfers.
• Maintains vendor payment files.
• Research and reconcile accounts payable statements as needed.
• Reviews and reconciles goods received not invoiced report and accounts payable aging report.
• Maintains sales/use tax and prepares monthly payments.
• Perform all other duties as assigned.

Accounting Support

• Be available to regularly work outside of normal working hours (nights, weekends, holidays) in order to effectively meet deadlines including but not limited to closing the month/quarter/year end
• Assist with annual 1099 process
• Research relevant transactions
• Pursues process changes that improve quality, service, and/or efficiency
• Other tasks as may be assigned from time to time.
• Perform all other duties as assigned.

Front Desk

• Greet and sign in all visitors/guests.
• Direct incoming phone calls, take messages as needed.
• Responsible for mailroom and postage meter.
• Perform all other duties as assigned.

General

• Follows company policies and practices as outlined in the Handbook, SOPs and SWIs and as well as follows guidelines regarding safety as outlined in the safety program and in accordance to the job function.
• Manages time well and will put in extended time as needed.
• Willingness to accept changes in work from day-to-day within reasonable and expected boundaries.
• Perform other duties as assigned.

Qualifications

Qualifications:

• High School Diploma required, some level of higher educational coursework preferred.
• 3-5 years commensurate experience.
• Must possess excellent interpersonal skills.
• Effective verbal and written communication skills for internal and external customers 
• Proficient in MS Office including: Excel, Outlook, Word, and PowerPoint
• Strong ability to: multi-task, organize/prioritize, communicate, and problem solve are essential.
• Attention to detail and accuracy.
• Ability to maintain confidentiality is a must.
• Ability to research transactions within an automated accounting application.

• Ability to consistently meet daily deadlines.

Minimum Physical Requirements:

• Remain seated in a normal position for extended periods of time up to 8 hours.
• Walk, stand, and move about at various times in the workday.
• Reach up and out with hands and arms.
• Talk and hear, verbally express information.
• Keyboard, 10 keys for extended periods.
• Repetitive motion; hands.
• Lift up to 25 pounds and carry at a distance of 10 feet.

Why Join Bio-Techne:

• We offer competitive salaries along with extensive medical, vision, and dental plans for you and your family starting on day one!
• We invest in our employees’ financial futures through 401k matching and an employee stock purchase plan.
• We help our employees develop their careers through mentorship, promotional opportunities, training and development, internship programs, tuition reimbursement, and more.
• We offer employee resource groups, volunteer paid time off, employee events, and charity drives to build a culture of caring and belonging. 
• We foster a culture of empowerment and innovation, where employees feel valued and encouraged to bring their new ideas to the table.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Bio-Techne is an E-Verify Employer in the United States.