Asset Management Administrator jobs in Ann Arbor, MI

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Administrator
  • Wright's Labor and Management LLC
  • Ypsilanti, MI FULL_TIME
  • Administrator Job Description

    A majority of the administrator’s role is to communicate openly with clients and Wright’s leadership regarding project set up and payment. The administrator also plays a key role in finance management for Wright’s in terms of running payroll, updating project cost logs, and organizing/responding to miscellaneous bills. As an administrator, the main goal is to ensure smooth office operations that allow field workers to deliver the highest quality work to our clients.

    Administrator Responsibilities

    Buildertrend

    • Fully understand the workings of Buildertrend
    • Schedule all quotes for the CEO off of Buildertrend
    • Do at least 1 learning academy a week to find new features that can help us
    • Run the email list
    • Ensure connections for hours and expenses are accurately going between Quickbooks and Buildertrend

    Run payroll

    • Running payroll on Quickbooks. Includes approving time, adding bonuses or deductions, and scheduling payroll to make sure it is on time for the crew.
    • Run report for CEO approval

    Categorizing Transactions

    • Categorizing transactions on Quickbooks into the right project and category to ensure our numbers are always up to date and accurate.

    End of year accruals

    • Doing the accruals for our finances on Quickbooks for the year end every month.

    Receipt and File Management

    • Properly managing and filing both receipts and other documentation that comes through the office. Filing receipts in their correct category. Ensuring anything important is communicated to the CEO.
    • Ensuring all proposals, contracts, change orders, etc. are both online in drive and printed with paper copies

    Mail

    • Opening, handling, and filing mail. Bank statements need to be filed properly, while invoices need to be communicated to the CEO and dealt with after discussion. Ensuring the office is on the same page as the construction side with mail.

    Office Management

    • Ensuring the office is clean, orderly, organized, and a comfortable space for people to be in.
    • Purchasing snacks and drinks as needed for staff.

    Invoicing/Job Paperwork/Deposits

    • Sending invoices as needed if an invoice is to be sent online.
    • Creating change orders as needed for a crew’s project.
    • Handling the signing of contracts and deposit collection after a proposal is accepted.

    Client Communication

    • Communicating with a client if their job timeline is moved.
    • Communicating with a client for deposits, contract signing, etc.
    • Answering any administrative questions a client may have about how our company takes care of payments, how we accept money, etc.
    • Answering phone calls and emails.
    • Directing clients to either Connor or the proper Foreman they're trying to reach.

    Email Management

    • Operating the company email account. Responding to clients and suppliers in situations when it is about administrative things. If it is for someone else, communicating with them and ensuring things are handled.
    • Operating your work email account and making sure that situations are handled properly and communicated with the CEO.

    Site Management

    • Setting inspections – Ensure the inspection is the correct one for the timeline of the project. Communicate with the site Foreman to figure out what the inspection is for and for what date works best.
    • Scheduling miscellaneous – Ensuring items like porta-potties, dumpsters, etc are on site as requested by the Foremen.
    • Filling out building permits – Communicating with CEO, Foreman, and client to obtain necessary permit paperwork and submit (electronically or in-person) with ample time prior to project start date.

    Website Management

    • Updating the website consistently to ensure that photos are added, crews are updated, etc. Keeping everything professional and interesting.

    Human Resources

    • Keeping the employee handbook updated.
    • Scheduling and communicating 1 on 1 meetings with employees and the Operator.
    • Updating payroll as raises/pay cuts are made.
    • Answering any questions employees may have about their pay status, direct deposit, Quickbooks, etc.

    Operator’s Assistant

    • Fulfilling the CEO’s requests for any in office/field needs.
    • Scheduling the CEO’s meetings as needed.
    • Scheduling quotes for the CEO.
    • Communicating about anything important to the CEO and overall company health.

    Staff Scheduling

    • Scheduling crew member’s vacations, appointments, time off.

    Project Profit Reports

    • Scheduling a meeting with the foreman on the project to discuss labor spend, material spend, etc to then calculate the profit margin of the job after it is completed.

    Job Skills and Qualifications

    Required

    • Excellent organizational, oral, and written skills.
    • Commitment to help Wright’s grow and improve.
    • Flexibility to respond to urgent tasks as needed.
    • Attention to detail in creating and filling out important documents.

    Preferred

    • Experience with Buildertrend and Quickbooks.
    • Basic knowledge of building and construction codes.

    Thank you for your interest in this position.

    Job Type: Full-time

    Pay: $55,000.00 - $65,000.00 per year

    Benefits:

    • Dental insurance
    • Flexible schedule
    • Health insurance
    • Paid time off
    • Professional development assistance
    • Vision insurance

    Schedule:

    • 8 hour shift
    • Day shift
    • Monday to Friday

    Supplemental pay types:

    • Bonus opportunities

    Work Location: In person

  • 4 Days Ago

I
Resident Care Director
  • Integro Asset Management
  • Plymouth, MI FULL_TIME
  • General Purpose The Resident Care Director is responsible for providing overall leadership and management of the health and well- being of the residents within the community. Responsibilities include ...
  • 8 Days Ago

I
Legal Affairs Administrator
  • Independent Management Services
  • Fenton, MI FULL_TIME
  • Founded in 1989, Independent Management Services is a full-service property management and marketing firm specializing in revitalizing multifamily housing developments. Headquartered in Fenton, Michig...
  • 2 Days Ago

P
Administrator/DON - Northville
  • Pioneer Health Care Management Inc
  • Northville, MI FULL_TIME
  • As the leader of the facility, the Nursing Home Administrator (NHA) is expected to assure that the facility operates in compliance with all state and federal regulations at all times while providing p...
  • 16 Days Ago

A
Leasing Consultant - Vic Village South
  • Asset Living
  • Ann Arbor, MI FULL_TIME
  • Company Overview Asset Living is a third-party management firm with a proven partner in fostering thriving communities nationwide. Founded in 1986, Asset Living has decades of experience delivering ex...
  • 11 Days Ago

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Asset coordinator
  • Bass Pro Shops
  • Dundee, MI FULL_TIME
  • POSITION SUMMARY : The Asset Protection Coordinator position at Bass Pro Shops will maintain and monitor all asset protection, security, compliance, and safety related functions within a facility. The...
  • 24 Days Ago

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0 Asset Management Administrator jobs found in Ann Arbor, MI area

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Accounting Supervisor
  • Lake Trust Credit Union
  • Brighton, MI
  • Accounting Supervisor More Than A Job! Why do you work each day? To us, our jobs are not just something we do to make a ...
  • 3/28/2024 12:00:00 AM

C
Staff Accountant
  • Comprehensive Care Services, Inc.
  • Plymouth, MI
  • Job Description Job Description Comprehensive Cares Services, Inc. is a rapidly expanding Medical Services/Medical Suppl...
  • 3/26/2024 12:00:00 AM

T
Manager, Project Management and Delivery
  • The Ride Ann Arbor
  • Ann Arbor, MI
  • The following FULL-TIME position posting will be open until March 13, 2024: MANAGER, PROJECT MANAGEMENT AND DELIVERY Job...
  • 3/25/2024 12:00:00 AM

U
Laboratory Technician
  • University Of Michigan
  • Ann Arbor, MI
  • How to Apply A cover letter is required for consideration for this position and should be attached as the first page of ...
  • 3/25/2024 12:00:00 AM

L
Quoting Coordination
  • Lowry Solutions
  • Brighton, MI
  • Company Description Founded in 1974 as a data peripheral supplier, Lowry Solutions emerged as a leading reseller of hard...
  • 3/25/2024 12:00:00 AM

A
Finance Manager
  • Ann Arbor Area Transportation Authority (TheRide)
  • Ann Arbor, MI
  • Do you have high level financial management experience and are you looking to join an impactful company where you can ut...
  • 3/24/2024 12:00:00 AM

I
Customer Service Representative I
  • IAA
  • Belleville, MI
  • Here at IAA, excellent customer service is at our core. That's why our Customer Service Representatives play such a mean...
  • 3/24/2024 12:00:00 AM

R
Investment Trader
  • Retirement Income Solutions
  • Ann Arbor, MI
  • Job Description Job Description Position Profile: Investment Trader at Retirement Income Solutions Retirement Income Sol...
  • 3/24/2024 12:00:00 AM

Ann Arbor is a city in the U.S. state of Michigan and the county seat of Washtenaw County. The 2010 census recorded its population to be 113,934, making it the sixth largest city in Michigan. Ann Arbor is home to the University of Michigan. The university significantly shapes Ann Arbor's economy as it employs about 30,000 workers, including about 12,000 in the medical center. The city's economy is also centered on high technology, with several companies drawn to the area by the university's research and development infrastructure. Ann Arbor was founded in 1824, named for wives of the village'...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Asset Management Administrator jobs
$55,234 to $69,283
Ann Arbor, Michigan area prices
were up 1.3% from a year ago

Asset Management Administrator
Lead the satisfactory completion all aspects of a CLO and other portfolios types, including the tie-out of trustee reports by the Vendor.
October 19, 2022
Maintains and updates Asset Management database system.
November 28, 2022
Represents own interests while being fair to others and their areas.
January 25, 2023
Manage the DAM system and facilitate the uploading of assets as well as maintaining and upgrading the system.
January 26, 2023
Provide customer support to induct new assets and manage asset lifecycle activities in CMMS in an accurate and timely manner.
February 25, 2023
Generate reports on occupancy, delinquency, property assignments, rent increases, delinquencies, year-end audits, property information sheets, housing employees, association memberships, troubled properties, and other topics, as assigned.
March 07, 2023
Follows established work procedures and practices.
March 21, 2023
Develops, utilizes, deploys, and audits Asset Management Standard Procedures, including controls and system enhanced capabilities.
April 21, 2023
Creates, analyzes, and presents various data (results, reports, findings, plans, recommendations, etc.
April 21, 2023
Assist in facilitation of preparation and maintenance of operations and maintenance plans.
April 27, 2023