Assistant Director of Career Services jobs in Saint George, UT

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

Position Summary (In paragraph format, please provide a detailed overview of the position) Provide program information to students, faculty, staff, and community regarding Career Services. Assist customers with Student Affairs issues and direct individuals to appropriate staff members. Answer telephone, greet in-person visitors, log students into Coyote Q system. Schedule appointments for the Director and receive, open, date stamp, distribute office mail, and disseminate work to appropriate staff. Ability to log students into Typefocus assessment. Process vouchers and receipts received from Senior Specialists. Work with vendors to locate and get copies of missing vouchers, receipts, and invoices. Collect vouchers, receipts and maintain records of all transactions. Monitor expenditures for State, Grant Account, and Donation Account. Process payments of books, tuitions, uniform, equipment, tools, Nursing mastery evaluation test, transportation, and other student support services for Carl D. Perkins grant account, gift account, to include verification of approved items, appropriate billing, recording of transaction into Student Funding Data Base' and completion of internal paperwork. Provide the Director with weekly detailed departmental expenditure reports. Maintain files for all departmental expenditures. Verify the Department expenditure spreadsheet with Nevada System of Higher Education (NSHE) Budget Accounts in Data Warehouse. Track the renewal date and complete the required paperwork for the renewal of software. Administrator for Resourcemate Software program, CTEAP (Career and Technical Education Assistance Program) Scoring Data Base, and Student Funding Data Base for CTEAP (Career and Technical Education Assistance Program) Scoring Data Base, and the Student Funding Data Base for Career Services department. Responsible for the processing of the PO for Gas Cards and 24-hour bus passes for the CTEAP Program. Work with the Coordinator and the Director to set up training dates for staff on policies and procedures for the Textbook Assistance Program (TAP). Assist Director with Special Events and projects for the department, including preparing detailed college reports, assisting with events including Job Fairs, Workshops, Orientations, and other Student Affairs events as requested, must maintain consistent and reliable attendance. Supervision of subordinate staff.

Required Qualifications

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience.

Starting Salary

Grade 27: Step 1 -$36,790.56

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1. The College of Southern Nevada offers a competitive benefits package, including an excellent PERS retirement plan (a defined benefit plan), generous vacation & sick benefits, 11 paid holidays, educational benefits, and a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts.

Exempt
No

Full-Time Equivalent
100.0%

Required Attachment(s)

To be considered for this position, please upload the following documents to your application:

• Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
  
• Cover letter
  
• Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.

Local Search

Out of Area/State Candidates will not be offered travel reimbursement.

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59pm the day prior to the position close date.

Posting Close Date
08/19/2022

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.

About Us
The College of Southern Nevada (CSN) creates opportunities and changes lives through access to quality teaching, services, and experiences that enrich our diverse community. CSN has three main campuses in Las Vegas, North Las Vegas and Henderson and multiple sites and centers.

The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a persons age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.jeid-1f3fb490559f8947b918525fafa5ba5c