Associate Dean of Arts and Sciences jobs in Alabama

Position Summary

Under the supervision of the Associate Dean,Health Sciences, the employee provides clerical and secretarial support for the Health Sciencesdivision of the College. The employee performs secretarial duties including high-level clerical, secretarial, and general administrative responsibilities,maintain instructional records, and provides functional support for the efficient and effective operation.Employee prepares official correspondence and maintains secure employee and student files. Organizes and arranges data to assist with statistical analysis. Represents the Institution in a positive and professional manner to College personnel and the external community. Maintains confidentiality with personnel and other senstitive matters. Employee provides support to students in application and registration, as well as serves as liason between the Associate Dean, the faculty, and students. Performs duties in support of programs within the Health Sciences.

POSTING DATE: APRIL 11, 2024

SALARY: Based on education and experience commensurate with Salary Schedule E4, 05 (range: $33,625 - $50,777).

ANTICIPATED START DATE: MAY 15, 2024

The position will be based initially at the Wallace campus in Dothan.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

Essential Duties and Responsibilities

Qualifications

• Associate's degree from an accredited college is required.
• Two years’ full-time experience working in an office environment is required.
• Proficiency in Microsoft office to include Word, Excel, PowerPoint, and Outlook is required.
• Database creation and management experience with large sets of structured data (greater than 300 fields) is required.
• Ability to work nonstandard hours specifically evenings and weekends is required.
• Ability to obtain and maintain Notary Public credentials is required.
• Previous experience in an educational setting is preferred.
• Previous Banner experience is preferred.
  

Application Procedures/Additional Information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. A complete application packet must be received no later than 2:00 pm, Tuesday, April 30, 2024. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. A complete application packet consists of:

• Completed Wallace Community College employment application
• Current resume
• Cover letter describing specifically how your experience and qualifications meet the required qualifications.
• Employment verification letter(s) verifying a minimum of two years’ full-time experience working in an office environment. Letter(s) must include employment dates and job title and be on official letterhead with an authorized personnel signature. If an employment verification cannot be obtained, i.e. business is no longer in operation, an applicant may submit copies of appointment letters or contracts or pay stubs or W-2 forms to verify the minimum required three (3) years of experience.
• Appropriate transcript identifying the applicant, institution, date degree conferred, and verifying the applicant has received the minimum of an associate's degree. (NOTE: A COPY OF THE DIPLOMA WILL NOT BE SUFFICIENT)
  

• ALL APPLICATION MATERIALS MUST BE SCANNED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process. If you need assistance scanning documents, please contact:

• WE DO NOT ACCEPT FAXED OR E-MAILED application materials.
• When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.
• All correspondence with applicants regarding the College's search process will be sent via e-mail.

In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Wallace Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

If you have a disability and require accommodations, please notify us at (334) 556-2519.

Wallace Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Wallace Community College will make reasonable accommodations for qualified disabled applicants or employees.

The College reserves the right to withdraw this job announcement at any time prior to the awarding.