Associate Registrar jobs in Eugene, OR

Bethel School District is seeking qualified applicants for a 6 hour per day Office Coordinator II – Registrar’s Office and Teen Parent Coordinator at Willamette High School. This position works a 185-day calendar.

Bilingual candidates and candidates experienced in working with bilingual students and families will receive preferential consideration.   

Bethel Schools are committed to creating safe, caring, mutually respectful environments where all students are honored and valued for their diverse cultural backgrounds, strengths and abilities in every instructional practice and school activity to support academic achievement and student success.

Our Mission

To create relevant, responsive, and joyful learning communities where all students thrive.

We Believe

• We believe that every Bethel student can find joy, connection, and purpose at school when given the opportunity to learn, grow, and engage.

• We believe each student arrives in our schools with a unique and diverse range of strengths, skills, and perspectives that we must honor and uplift.

• We believe that we are accountable for implementing equitable systems that are relevant, responsive, and adaptable to the needs of our students.

• We believe our schools will be places where students, families, and staff are welcomed and valued as members of our Bethel team.

Nature of Work

This is a combination of administrative support for our Teen Parent program and specialized records tracking and reporting. Positions of this class organize and participate in the office workflow of an elementary school, middle school, high school or district administration office, while providing assistance to building administrators, students, families, staff, and community members. An Office Coordinator II may have student, parent, and public contact in person or by telephone. A pleasant and helpful attitude is needed when dealing with the public.

Work is performed within general policies and practices established by the District administrative office or school principal. Positions of this class, however, may develop workflow procedures and use independent judgment in accomplishing assigned tasks. The type of work may vary depending on the work cycle of the school year. Accuracy and neatness are required of such positions, as an error could result in serious consequences for a student, family, school or the District.

Examples of Work

These duties are illustrative only. Other duties may be assigned.

• Provides clerical assistance for teachers and school administrators 
• Performs data entry in a district database to create and update student schedules, report cards, basic, and health information, and attendance records; and generates and distributes periodic reports
• Attends database workshops
• Maintains and updates files on attendance, registration, inventory, student academic progress records, confidential records, health records, etc., as needed
• Processes new, transfer or returning student records for enrollment; provides information on school activities and curriculum; corresponds with other schools to secure transcripts and required records
• Maintains current calendar and compiles, copies and distributes announcements and newsletters
• Greets and screens walk-in and telephone callers; responds to student and parent questions, and directs to the appropriate person; and takes messages
• Prepares requisitions for materials and supplies requested by teachers and administrators; performs bookkeeping responsibilities for petty cash fund; collects, sorts and distributes mail
• Direct supervision is provided by the principal, vice principal or a district administrator. Work assignments may be given by an Office Coordinator III. Work is performed within established policies and procedures with a supervisor available for unusual or non-recurring problems. Work is reviewed for meeting time lines and completeness
• Support Teen Parent Program by completing state and federal reporting guidelines
• Meet with individual students in Teen Parent courses to identify programs and supports available
• Take attendance for and supervise small groups of students for attendance and behavioral interventions

Selection Factors

• Knowledge of basic English composition, spelling, grammar, and vocabulary
• Knowledge of the operation of standard office equipment required by the position, including the district database
• Ability to follow district guidelines on maintaining confidentiality of information
• Ability to deal with the public in a pleasant, tactful and courteous manner
• Ability to learn office policies and procedures for tasks assigned
• Ability to learn word processing software as required by the position
• Ability to type, enter data into a computer database, and take dictation accurately at an acceptable level of proficiency, as required by the position
• Ability to process and complete clerical transactions accurately and efficiently
• Ability to maintain an appropriate and legal level of confidentiality regarding students, staff, and other individuals
• Ability to establish and maintain effective working relationships with teachers, students, administrators, parents, and co-workers
• Ability to maintain regular, predictable and prompt attendance

Minimum Qualifications

• High school diploma or equivalent.
• Two years of general office work which provides experience in typing, filing, operating office machines, computer data entry and interacting with the public.
• Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may be substituted for the required experience.
• Successful completion of background and fingerprint checks.

For information regarding this position, please email Dan Hedberg, Principal at Willamette High School.  

To apply, please follow the link to TalentEd Recruit and Hire.

If you are an in-district employee and wish to be considered for this position, please indicate your interest in writing to Remie Calalang, Assistant Superintendent, by 4:00 p.m. on April 25, 2024.

CLOSING DATE: Closed until filled

Bethel School District 52 complies with provisions of the various civil rights laws, such as the Fair Employment Practices Act, Title IX regulations, and Section 504 of PL93.112 in employment and educational programs and activities.

POSITION AVAILABLE                    PLEASE POST IMMEDIATELY

4640 Barger Drive, Eugene, OR 97402  l  Phone: (541) 689-3280  l  Fax: