Asst. Professor - Business Administration teaches courses in the discipline area of business administration and management. Develops and designs curriculum plans to foster student learning, stimulate class discussions, and ensures student engagement. Being an Asst. Professor - Business Administration provides tutoring and academic counseling to students, maintains classes related records, and assesses student coursework. Collaborates and supports colleagues regarding research interests and co-curricular activities. Additionally, Asst. Professor - Business Administration typically reports to a department head. Requires a PhD or terminal degree appropriate to the field. Has experience and is qualified to teach at undergraduate and graduate levels and contributes to research In a specialized field. (Copyright 2024 Salary.com)
Director of Business and Administration – School of Business Salary: Commensurate with experience POSITION SUMMARY: The Director of Business and Administration
(DBAA) position is housed in the School of Business, reports directly to the
Dean and works closely with School academic leaders and staff professionals
(e.g., Associate Deans, Department Chairs, Center Directors, etc.) as well as
with other units across campus (e.g., Facilities Management, HR, Controller’s
Office, Payroll, Legal Affairs, Vice-Provost, etc.). The DBAA is a member of
the School’s Leadership Team and is expected to: 1) Provide strategic/tactical
counsel to the Dean about the use of School operating and discretionary funds;
2) be a supportive enabler of initiatives and activities related to School
goals while also being an outstanding steward of resources; and 3) Serve as the
School’s HR liaison and oversee IT and facilities support within the School.
Consequently, the DBAA supervises the School’s full-time budget manager and IT
manager. That said, the DBAA must be a “doer” who is willing to do whatever is
necessary to get the job done (e.g., complete personnel paperwork, construct
budgets, assess IT and facility needs, and create financial reports, etc.). The
successful candidate will be evaluated based on their ability to meet
established goals and through feedback from appropriate constituencies. Work
will be reviewed through regularly scheduled meetings, reports, analysis, and
observation of results. DUTIES AND
RESPONSIBILITIES: The DBAA’s work falls into four primary content areas, with
approximate percent effort required in parentheses (This list is neither
absolute nor restrictive, but indicates approximate duties and responsibilities
that may be redefined pursuant to operational needs): Strategic financial leadership (20%): Assesses and projects financial needs on an ongoing basis and develops annual
budgets. Creates the financial strategic plan for the School in collaboration
with the Dean. Anticipates how to support School goals financially and
accurately forecasts operational resource and personnel salary needs. Financial
strategy development and implementation must balance goals and needs against
the School’s operating and discretionary sources of funding. Operational and financial management (50%): Oversight of multiple operating budgets which total 8 figures. Ensure efficient
completion and coordination of ongoing department, center, School and program
financial accounts (including full-time labor, part-time labor, and non-labor
budgets) in compliance with School and University policies and procedures.
Supervises all accounting functions, prepares financial supports, oversees
fiscal year close-out, purchasing and contracts in coordination with the Dean’s
office, Legal Affairs, the Controller’s office and others as needed. Audits
grants and foundation budgets. HR management (20%): Oversees adjunct budgets and contracts, drafts and tracks appointment letters
for full-time faculty and staff as well as part-time School employees and
Executives-in-Residence. Maintains HR records of stipends, job offers,
appointment letters and the like issued by the School. Serves as the School’s 2
direct liaison to University HR and facilitates the posting of School positions
(e.g., via Workflow, etc.) and onboards new employees. IT and facilities management (10%): Works closely with the School’s IT manager to assess and oversee computer
hardware and software needs, both for instructional purposes and for individual
faculty/staff who are supported by School-provided technology. Responsible for
facility needs related to maintenance, repairs, cleaning, and upgrading of
Rockwell Hall spaces and related technology used by the School. Strategic financial leadership Work with the Dean and other School leaders as
directed to project and anticipate future financial and resource needs, keeping
budgetary limits in mind (this often requires helping units within the School
better anticipate and share their spending needs early enough so that good
decisions can be made to deploy limited School resources) Recommend to the Dean ways to operate more
efficiently within the budget office and more effectively spend limited
resources, particularly with respect to discretionary funding and how such
resources can be used to augment or supplement funding in University-provided
operating budgets Under the direction of the Dean and in
collaboration with SOBA Advancement staff, create discretionary accounts and
understand how they can be used (this may include offering suggestions and
innovative solutions for moving or using monies across various accounts to
serve School needs) Work with the Dean to develop innovative and
creative ways to build and support a broader and deeper pool of discretionary
resources within the School (e.g., via alternative revenue streams such as
executive education) Advise
the Dean on the financial implications of existing or contemplated School
programs, initiatives, policies and procedures—this includes contributing to
ongoing School strategic planning efforts Operational and financial management Responsible for supervising the School’s
budget manager as well as the timely and accurate completion of: School payroll All financial information surveys required by
School accreditor AACSB and ranking organizations Salary worksheets related to authorized
raises/bonuses for School employees Required reports for School programs or
initiatives, including pro forma budgets for new programs Contract information (entered into the
iContract system and shared with Legal Affairs, e.g., for vendors, executive
education contracts, software licenses, etc.) Efficiently coordinate various department and
subsidiary financial accounts in ways that align with the University's
accounting and reporting systems Monitor financial operations of the School’s
Small Business Development Center (SBDC: a 100% grantfunded unit) as they
relate to internal and external reporting requirements; shares information and
guidance with the Dean and SBDC Director Coordinate financial aid awards and send
information to Financial Aid in an efficient and timely manner Provide timely and accurate: 1) information
regarding the financial status of various accounts and interpreting University
financial reports; and 2) financial analyses as requested as well as detailed
budget reports on a monthly, quarterly and/or yearly basis Monitor current procedures, suggest ways to
improve efficiency of operation and keep the Dean informed about expenditures
and financial trends impacting budgets Collect and analyze financial and other
statistical data for the preparation of financial and non-financial reports
(establish reporting deadlines for those providing data) Manage all accounting functions to ensure
fiscal year is closed out properly Serve as a liaison to Office of the
Controller, Associate/Vice-Provost for Administration, and Department of
Planning and Budget on matters related to School finances/budget Help guide academic department administrative
assistants who perform financial or budget support tasks Provide excellent customer service to School
faculty, staff, leadership and students as well as University officials,
visitors, and vendors on financial matters--this includes, but is not limited
to: Matters involving faculty travel
reimbursements, research and program activity expenses Admissions,
events and/or marketing activities promoting School programs Student awards related to competitions and/or
financial aid Purchases or licenses involving outside
vendors/contractors HR management Collate and report on faculty teaching loads
by semester to Academic Affairs Help faculty/staff interpret University
policies and procedures, coordinate P-Card activities Prepare all hiring paperwork, including drafts
of appointment letters and coordinating background check efforts, keeping the
Dean informed in the process Oversee all payroll processes as well as
adjunct, faculty overload and GA contracts Interface with Search Committee chairs and HR
to launch faculty/staff searches Onboard all new employees in the School and
monitor search expenditures Serve as the School’s primary liaison on all
HR and payroll matters Provide University HR with reports/information
on School employees as needed Provide excellent customer service on HR
matters to School and University HR constituencies Help guide academic department administrative
assistants who hire/manage student workers in the School IT
and facilities management Coordinate building administrative functions
and computing and technology needs for the School School computer classrooms are imaged
appropriately Classroom technology is up-to-date and
modernization issues addressed School computing/IT equipment used by faculty
and staff functions well Hardware and software needs are assessed on an
ongoing basis Faculty and staff needs are solicited (i.e.,
for classroom, professional use) Serve as the primary liaison for the School on
IT and facilities matters with CTS, Educational Technology, Facilities
Management and other units as needed (may assign the IT Manager to attend
meetings related to technology and facilities) Provide excellent customer service through
interactions with School faculty, staff, leadership and students as well as
University officials, visitors, vendors, and other internal/external contacts
on all IT and facilities management matters Ensure that Rockwell Hall facilities used by
the School are kept clean, up-to-date and that any repairs or upgrades are made
in a timely and efficient manner Collaborate with the Dean as requested to help
with facilities planning needs and keep the Dean informed of any issues with
technology or facilities in the School Make strategic recommendations to the Dean for
replacing, changing or upgrading computer hardware/software, classroom
technology, furnishings and equipment in Rockwell Hall that 1) balances School
goals, needs and resource constraints; and 2) anticipates costs and offers
options for funding DBAA DEVELOPMENTAL EXPECTATIONS The DBAA is expected to remain competent and current through
self-directed professional reading, developing professional contacts with
colleagues, attending professional development courses, and attending training
and/or courses as required Specific areas to maintain currency on
include: Management, accounting and budgetary practices
and techniques Applicable state and federal laws regarding
budgetary/accounting practices University HR, TAPs, performance appraisal,
payroll and purchasing systems University/School policies and procedures
related to travel, reimbursements, etc. Evolving software, computer technology and
computer systems, ERP systems, Ellucian Banner Completes other duties
as assigned.
Benefits: Generous
benefits include paid time off including holidays and vacation, retirement
match, and tuition remission for employee and dependents. Details at www.duq.edu/benefits
Location: School of Business
Position Status: Full-time
Hours: Varied
Position Number: 223511/10-904
FLSA Status: Exempt
Supervise the School’s IT Manager to ensure
that:
REQUIREMENTS: Minimum qualifications: Bachelor’s degree from an accredited institution in business, with
majors or concentrations in accounting, finance, HR and/or closely related
fields (appropriate course work and experience may substitute for a business
degree, but a Bachelor’s degree is required) . 5 years of progressively responsible budget
management, financial and/or personnel experience in a higher education
organization Preferred qualifications: Master’s degree in business, accounting,
finance or closely related area from an accredited institution 10 years of progressively
responsible budget management and personnel experience in higher education Experience with Ellucian
Banner and Duquesne HR, Purchasing and Payroll systems Curiosity and a willingness
to learn new skills Teaching and/or executive
education experience Alternately, the
successful candidate may possess any equivalent combination of experience and
training, which provides the knowledge, skills and abilities required to
perform the essential job functions. This includes, but is not limited to, the
following: Possess supervisory
experience, knowledge of management practices and techniques Knowledge of state and
federal laws and regulations pertaining to higher education budgets and
accounting practices; knowledge of HR, Purchasing and Payroll systems Skilled in applying
accounting and financial management principles Ability to work
independently on complex and confidential issues related to the day-to-day School
financial operations, HR matters and IT/facilities issues Strong leadership,
supervisory, communication, listening and follow-through skills Strong computer skills,
including 1) knowledge of the entire MS Office Suite (particularly Excel for
reports, etc.) and 2) ERP (Enterprise Resource Planning) systems Superb organizational,
administrative and multi-tasking skills to initiate action and meet deadlines Can think strategically as
well as tactically and adapt to changing priorities An executive presence with a positive demeanor
and ability to remain calm under pressure Ability to interact
effectively and collegially with diverse constituencies, including senior
executives, faculty, professional staff, alumni, and students Absolute discretion and confidentiality given
access to highly sensitive information Impeccable integrity and
commitment to School success and the values of Duquesne Commitment to the University’s values of diversity, equity and inclusion, and
recognition of the importance of treating each individual with dignity and
respect consistent with the University’s Mission. Demonstrated experience with, and
understanding of, the broad diversity of the University community (students,
faculty, staff and others). Ability to
establish and maintain effective working relationships with the University
Community. Ability and willingness to contribute actively to the mission of the University
and to respect the Spiritan Catholic identity of Duquesne University. The
mission is implemented through a commitment to academic excellence, a spirit of
service, moral and spiritual values, sensitivity to world concerns, and an
ecumenical campus community. APPLICATION
INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information
for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values
equality of opportunity as an educational institution and as an employer. We
aspire to attract and sustain a diverse faculty and staff that reflects
contemporary society, serves our academic goals and enriches our campus
community. We particularly encourage applications from members of
underrepresented groups and support dual-career couples through our charter
membership in this
region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and
its Spiritan heritage by
visiting http://www.duq.edu/about/mission-and-identity/mission-statement.
Those invited to campus for an interview may be asked about ways in which they
see their talents contributing to the continued growth of our community and
furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,
the Congregation of the Holy Spirit. Duquesne University is Catholic in
mission and ecumenical in spirit. Motivated by its Catholic identity,
Duquesne values equality of opportunity both as an educational institution and
as an employer.
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