Asst. Professor - Law jobs in Poughkeepsie, NY

We are seeking an experienced law firm administrator to assist us in the daily in-house operations of our boutique family law and matrimonial law firm. We are a 5 to 6 member staff currently and enjoy a fast-paced and collegial work environment.

Law Firm Administrator responsibilities include:

Human Resources Coordination

• HR point of contact for all firm employees
• Benefits point of contact for all firm employees
• Oversee the onboarding process for all new employees
• Assist managing attorney with annual staff evaluations
• Assist managing attorney with staff hiring and training
• Ensure compliance with employment regulations

Oversee Daily Operations

• Manage support staff
• Monitor and approve support staff hours, PTO and overtime
• Liaise with all vendors and service providers
• Point of contact on all office space and building maintenance issues

Office Culture and Well-being

• Promote a positive and inclusive office culture.
• Develop and implement wellness initiatives and team-building activities.

Professional Development and Training

• Coordinate continuing education and professional development opportunities for staff
• Organize internal training sessions on firm policies, procedures, and new technologies

Financial Operations Management

• Monitor financial transactions for appropriate approvals
• Lead firm’s collections and accounts receivables efforts
• Conduct regular audits of all vendor contracts to ensure optimal pricing and negotiate discounts as needed

Develop and Implement Firm Policies and Procedures

• Assist managing attorney with developing and updating firm policies and procedures; ensure firmwide compliance
• Oversee closing of case files; maintain closed case files in compliance with document retention policy
• Maintain firm insurance policies
• Maintain records of attorney registration and assist attorney with registration and continuing legal education as needed

Technology Solutions Implementation

• Manage legal software and case management systems; research new vendors and keep abreast of developments with existing software
• Liaise with outsourced technology providers

Compliance and Risk Management

• Ensure the firm complies with all legal and regulatory requirements.
• Implement risk management policies and procedures to mitigate potential liabilities.

Client Relationship Management:

• Oversee client intake processes and ensure exceptional client service standards.
• Manage client feedback and address concerns to enhance client satisfaction.

Reporting and Analytics:

• Prepare regular reports for managing attorney on firm performance, including financial metrics, HR statistics, and operational efficiencies.

Event Planning and Marketing

• Coordinate weekly firm staff meetings and other firm events
• Assist with client retention efforts

Qualifications:

• 2 years of law firm management and/or administration experience
• Advanced MS Office Suite skills
• Experience with law firm practice management programs
• Proven organizational skills
• Ability to multi-task and be detail-oriented
• Team player with a positive attitude
• Willingness to work after hours, as needed

All candidates will be required to submit a cover letter to be uploaded with your resume.

Our office is committed to diversity, equity, and inclusion in the workplace. We are an equal opportunity employer, and we do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law. All qualified applicants are encouraged to apply. Competitive pay with a comprehensive benefits package is offered including paid time off, an employer-sponsored health insurance plan, an employer-sponsored 401(k) with matching contributions, eligibility for annual bonus, and more.

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus opportunities

People with a criminal record are encouraged to apply

Experience:

• Law office: 3 years (Required)
• Administrative experience: 3 years (Required)

Ability to Commute:

• Kingston, NY 12401 (Required)

Work Location: In person