Lippes Mathias LLP is seeking an individual for a role that will split their time between operations and billing. The ideal candidate would be highly dependable, have a positive attitude, be organized, have attention to detail, and accuracy. This position requires professionalism and confidentiality.
Responsibilities will include:
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Prepare invoices from time logged by attorneys and paralegals
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Amend invoices based on feedback
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Order office supplies and monitor supply inventory
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Stock paper at all printers/copy machines daily
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Stock snack bins, coffee bars, monitor and replace toner cartridges
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Greet guests and vendors and direct them appropriately
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Collect, seal, and stamp outgoing mail using postage meters and envelope sealers
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Retrieve, sort, and distribute incoming mail
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Maintain general cleanliness of conference rooms and office
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Assist Legal Assistants with document management and special support projects, i.e., scanning, copying, filing, etc.
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Complete pickup/delivery requests and general errands
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Clean out workspaces and offices for employee departures and arrivals
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Coordinate with the building regarding building access keys and parking passes, necessary repairs, and other requests
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Process monthly pre-bills/invoices
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Process check and credit card payments
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Assist in firm-wide or office social gatherings, i.e. holiday breakfast and lunch, volunteer opportunities, special events
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Coordinate with Human Resources for onboarding of New Hires including updating the Operations Manual
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Assist in general IT setup including computers, phones, and docking stations
Our ideal Billing/Operations candidate will have:
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Some experience as a bookkeeper, legal billing preferred
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Good working knowledge of Microsoft Word, Excel, and Outlook
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High accuracy rate and strong attention to detail
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Excellent organizational skills
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Strong professional communication skills, both oral and written
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A positive attitude in all aspects of the role, taking personal responsibility and ownership and always behaving professionally
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Reliable attendance
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Experience with document management systems such as ProLaw
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Ability to complete projects with little direction
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Ability to use discretion and handle confidential information
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Ability to meet deadlines and produce high quality work products
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Ability to lift up to 50 pounds
Salary range DOE: $20-$22/hour
The pay range provided in this listing is a good faith estimate for this position based on the location that we are hiring for. Criteria included but not limited to, skill level, education, and experience, will determine where a candidate falls within the range.
Along with competitive pay, as a full-time employee you are eligible for the following benefits:
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Highmark BCBS PPO/POS plans > 4 medical plan options including 2 HDHP/HSA qualified plans
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Dental plan (including orthodontic coverage)
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Vision plan
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Health Savings Account (HSA)
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Healthcare and Dependent Care Flexible Spending Accounts (FSA)
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Paid time off (PTO) inclusive of vacation, sick and personal leave
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401(k) with guaranteed safe harbor contribution plus profit sharing
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Term Life and AD&D
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Short-term and long-term disability
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Additional Voluntary benefits: Specified Disease, Hospital and Accident plans
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Employee Assistance Program including mental health support
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Legal work discount program