Billing Systems Analyst jobs in Castle Rock, CO

Description

About Davis Graham & Stubbs

For over a century, Davis Graham & Stubbs LLP (DGS) has ranked among the region's most prominent law firms, consistently offering quality legal services to emerging and established businesses of the Rocky Mountain West. While the firm's Denver location and intermediate size allow a close personal relationship with local and regional clients, our technology and broad experience allow us to partner effectively with businesses and their investors throughout the world. DGS serves clients nationally and internationally, with a strong focus on corporate finance and governance, mergers and acquisitions, natural resources, environmental law, real estate, intellectual property, and complex litigation. Our lawyers have experience working with companies in the energy, mining, technology, hospitality, private equity, manufacturing, asset management, and aviation industries.

Summary

The Billing Analyst will work directly with billing attorneys and support staff to ensure accurate and timely production and delivery of the firm’s client invoices, including e-billing;  enforce consistent application of approved billing arrangements, rate exceptions, discounts, write-downs, and write-offs;  assist with matter set-ups related to billing, including rate exceptions, alternative fee arrangements, and e-billing items; work with billing attorneys, support staff, and clients on existing accounts receivable; assist with other billing related projects. 

Essential Functions

• Provide assistance to billing attorneys and support staff throughout the paperless billing process.
• Open new matters including the set-up of rate exceptions, alternative fee arrangements, and other billing related fields, and review client billing guidelines to summarize into billing notes.
• Set up rate exceptions, alternative fee arrangements, and other billing related fields on existing client matters during yearly rate increase period and as requested by billing attorneys and clients.
• Set up appropriate clients, matters, timekeepers, budgets, and rates within BillBlast and e-billing vendor sites coordinating with billing attorneys and support staff for information to meet client requirements for budget, rates and timekeeper approval.
• Create, prepare, and initiate workflow of prebills for assigned billing attorneys.
• Revise prebills with accurate fees, costs and narrative edits.
• Process and deliver final bills including e-billing submission (non-e-billed invoices will be sent via email through Aderant).
• Work with billing attorneys, support staff, and clients to track and collect accounts receivable.
• Proactively work with billing attorneys to provide routine reminder statements for past due invoices.
• Monitor and process appeals for reduced or denied e-billed invoices, working with billing attorneys and support staff to obtain details for appeals as necessary.
• Monitor client accrual deadlines and process required accruals.
• Assist with budget and status report submissions as required by clients.
• Consult with billing attorneys, support staff, and occasionally management, regarding use of appropriate billing policies
• Respond to questions relating to billing, accounts receivable, and work-in-process and produce reports as needed
• Perform testing and implementation of new system enhancements
• Perform other duties as assigned

Required Skills and Abilities

• Knowledge of accounting principles and demonstrated ability to apply this knowledge to perform detailed basic accounting tasks and procedures accurately.
• Ability to apply reason and logic in interpreting information from billing attorneys and support staff.
• Analytic ability to apply knowledge to practical applications and to foresee possible problems and effect solutions.
• Ability to work independently and effectively under time constraints in an accurate manner with a consistently high production level as well as ability to work effectively as part of a team
• Ability to communicate clearly and coherently with all levels of staff and clients, to include interpreting information and adapting communication to suit particular situations and audience needs.
• Ability to develop a strong rapport with various department staff earning trust and respect.
• Ability to calculate in all units of measure figures and amounts such as discounts, interest, commissions, proportions, ratios and percentages.
• Must have strong technology skills and particularly strong skills in a service-oriented office environment.
• Demonstrated proficiency with Microsoft Suite, to include Excel and Word and the ability to prepare ad hoc reports and requests as needed.
• Positive attitude, work ethic and attendance record

Supervisory Role

None

Work Environment

This position requires the employee to work in a professional office environment with some ability to work from home.  Because the employee will handle sensitive firm and client information, the employee must work from a home office and not a public location during any remote periods. The employee will routinely use standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Prolonged periods sitting at a desk and working on a computer.

Position Type and Expected Hours of Work

This is a full-time, benefit eligible position. Core business hours are Monday through Friday, 8:00 a.m. to 5 p.m., with some flexibility in start and end times with a minimum of 3 days in the office per week.   

Occasional overtime is required. Early morning, evening, and weekend work may be required as job duties demand.

Required Education and Experience

High school diploma or equivalent required

Preferred Education and Experience

Knowledge of accounting principles and practices as normally acquired through an Associate’s degree in Accounting or closely related field, or equivalent combination of training and experience.

Possess two to three years of hands-on experience in a law firm accounting environment or as support staff for attorneys in a law firm.

Experience with legal billing software, Aderant Expert is preferred.

Excellent organizational skills and sense of urgency to requests.  Adaptable to changing priorities and work demands.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Application Deadline

This position is expected to stay open until April 5, 2024 which has been extended from the original deadline of March 22, 2024. Please submit your application as soon as possible and no later than April 5, 2024, at midnight to ensure consideration.

Salary range is based on or commensurate with experience.

DGS offers competitive benefits. For a full list of benefits provided, please select this link: Benefits.

Davis Graham & Stubbs provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, transgender status, gender identity or expression, national origin, age, disability, marital status, genetic information, military status or any other status protected by applicable federal, state or local laws.

Qualifications