Bookkeeper jobs in New Britain, CT

The primary purpose of the Bookkeeper is to review and process invoices as well as enter receipts, disbursements, payroll, and other data and process accordingly. The Bookkeeper reconciles bank, endowment, and other accounts. In addition, the Bookkeeper prepares reports to show receipts, expenditures, accounts receivable, and accounts payable, as directed.

● Full cycle Accounts Receivable including:

• Issue invoices monthly, quarterly, or as needed regarding program rent or any other programmatic purpose and follow up regarding receipt of payment
• Prepare and make bank deposits to the appropriate accounts weekly or as needed
• Enter the bank deposits into the accounting software and post after review by a co-worker or supervisor
• Provide a monthly or as-needed report for each special fund account the Agency holds

● Full cycle Accounts Payable including:

• Ensuring all invoices whether received by mail or email are stamped with the date received, scanned (if received via mail), and saved in the appropriate accounting folder
• Ensuring entry into the accounting system coding the invoices to the proper general ledger account and making certain that program and grants are properly allocated
• Following review by a co-worker or supervisor, send to the Chief Executive Officer or Director of Finance for review and approval
• Processing payments via either direct deposit or check
• Obtain the signature of the Chief Executive Officer or Director of Finance on checks and ensure they are mailed to the vendors
• Prepare and file annual 1099s for vendors, as needed

● Payroll

• Coordinate with the Human Resources Department to obtain employee information regarding new hires, transitions, exits, etc.
• Ensure information is entered into payroll /HRIS software
• Ensure payroll is processed bi-weekly, including payroll taxes and other withholdings are timely paid
• Ensure all monthly, quarterly, and annual payroll reporting, including 941 Payroll Returns, W2s, and any other reports as needed, in accordance with the HRIS system, are timely filed
• Calculate payroll accruals monthly and enter them into the system following review by the supervisor or a co-worker
• Reconcile PTO (Paid Time Off), Floating Holiday, and accruals quarterly, at calendar year-end, fiscal year-end, or as needed and make entries accordingly in the payroll and accounting systems

• Representative Payee receivables and payables:
• Prepare, enter, and process payments and deposits as they are needed in accordance with the responsibilities above
• Prepare Social Security requested reports for clients' expenditures, annually or as requested
• Prepare budgets for each client, based on clients’ financial, health, and mental needs, annually or as needed
• Reconcile clients’ accounts monthly

• Reconcile Rent and Security Deposit Schedules for Agency-owned properties:
• Internally with the accounting software
• Externally with the property management company

• Other duties:
• Monitor bank accounts and cash flow, ensuring that all interest income, direct deposits, and payments are entered into the accounting system daily
• Ensure all fiscal documents are electronically filed in a consistent and timely manner
• Review entries of Accounting Data Entry Specialist prior to posting and other processing
• Enter corrections and adjustments in the payroll and accounting software, as needed
• Assist in posting cash receipts, cash disbursements, and all other entries as well as apply incoming payments in compliance with financial policies and procedures
• Attend meetings and trainings with accounting staff, all staff, or others as needed
• Assist with annual audit preparation

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) 3% Match
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• New Britain, CT 06051: Relocate before starting work (Required)

Work Location: In person