Internal Bookkeeping Specialist

Department: Firm Administration

Employment Type: Full Time

Location: Flushing, NY (Headquarters)

Compensation: $18.50 - $25.00 / hour

Description

Key Responsibilities

• Review financial records in the accounting system and ensure all entries are properly allocated and as accurate as possible. 
• Maintain a record of all financial transactions that include payables, receivables, and general ledger data entry. 
• Reconcile bank statements, credit card statements for business expenses, and overall ensure all financial consistency and accuracy  

• Generate timely and accurate client invoices for services rendered. 
• Monitor and follow up on outstanding client balances to ensure timely payment. 
• Collaborate with internal teams to gather necessary billing information and resolve discrepancies. 

• Assist in the preparation of financial reports and statements for internal use. 
• Provide support during internal and external audits by ensuring all relevant documentation is readily available. 

• Track and manage firm expenses, ensuring compliance with budgetary guidelines. 
• Work closely with department heads to analyze spending patterns and identify cost-saving opportunities. 

• Maintain open communication with clients regarding billing inquiries and discrepancies. 
• Collaborate with other departments to ensure seamless integration of financial and billing processes. 

Qualifications

• 2-5 years' experience as a bookkeeper and/or billing specialist. 
• Strong proficiency in accounting software (transferable skills included) and Microsoft Office Suite. 
• Excellent attention to detail and accuracy in data entry. 
• Knowledge of generally accepted accounting principles (GAAP). 
• Ability to communicate and work collaboratively with colleagues  
• High level of integrity and confidentiality when dealing with financial information.