Branch Review Specialist jobs in Tallahassee, FL

Requisition No: 826646 

Agency: Department of Health

Working Title: OPERATIONS REVIEW SPECIALIST - 64082497

 Pay Plan: Career Service

Position Number: 64082497 

Salary:  $45,308.75 - $47,574.19 

Posting Closing Date: 04/19/2024 

Total Compensation Estimator Tool

OPEN COMPETITIVE

Your Specific Responsibilities:

This is a highly responsible position in the Field Operations Section that requires the incumbent to exercise independent and professional judgment.  The incumbent complies with and monitors compliance (when applicable) of mandatory requirements in Section 215.422, FS, and Chapter 3A-24, FAC.  The incumbent in this position will be required to complete a certification twice a year stating that all time worked has been on the Child Care Food Program.

Monitors program compliance (programmatic and financial), as required, completes written reports within required timeframes, and assists in follow-up monitoring when necessary. Assists with overseeing the compliance monitoring performed by Regional Reviewers, including research on block claims and conducting household contacts.  Assists in performing special reviews or studies of management, administration, menu planning, etc. as needed or as requested by sponsors or supervisor.  Reviews and manages MIPS (Management Information and Payment System) Reports and provides guidance to program specialists when signs of possible “non-compliance” are identified.  Oversees the Field Operations Section’s Quality Assurance Review Process which includes assigning, tracking, and conducting a second-party review of the quarterly quality assurance reviews conducted by the Field Operations Compliance Specialists.  Provides a summary report of each quarterly QA analysis to the Field Operations administrator.

Develops and maintains an annual review schedule and tracking log for reviews of Day Care Home Sponsors, Unaffiliated Center Sponsors, and Unaffiliated Afterschool Meals Program Sponsors.  Edits and processes the D, U, and U-AMP review reports submitted by the Regional Supervisors and finalizes these reports for the Field Operations Administrator’s signature. Annually updates the Bureau’s monitoring review forms and Sponsor Oversight Handbooks. Project lead for automation of monitoring review forms. 

Assists Field Operations Administrator with the review and management of regional Monthly and Quarterly Reports.  Provides guidance to the Regional Supervisors regarding implementation and completion of the annual monitoring plan.

Assists in planning and coordinating the development and implementation of program policies and ensures compliance with federal regulations and state laws, regulations and rules.  Ensures adherence to departmental and program goals and objectives.  Ensures completion of planned program objectives.  Writes reports, correspondence and other materials as required.

Coordinates with training section to develop training materials for staff and contractors and to conduct local and statewide training sessions.  Maintains Field Operations Section’s processes, handbooks, and training checklists for Regional Supervisors, Program Specialists, Compliance Specialists, Regional Staff Assistants, and the Administrative Assistant I.  Assists with coordinating and conducting training for all new Field Operations staff.

Assists in the informal hearing process and other official capacities as needed.  Initiates and executes correspondence to the appropriate officials as assigned.

Performs other related duties and responsibilities as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge, skills and abilities, including utilization of equipment, required for the position: In addition to the KSA's listed in the occupational profile for a Management Analyst, the incumbent should also have: Knowledge of: federal and state Child and Adult Care Food Program regulations, rules, requirements and procedures; daily operations of a child care center or day care home; child nutrition; methods of compiling and analyzing data; generally accepted accounting practices and procedures; and correct grammar usage.  Ability to:  interpret federal and state regulations and procedures; analyze processes, identify problems and potential solutions, implement corrective actions and evaluate the results; present negative findings in an effective manner; plan, organize, prioritize, coordinate and complete work assignments; communicate effectively, both verbally and in writing; establish and maintain effective working relationships with others; and work independently without close and constant supervision and be an effective team member or team facilitator, to travel and present information to contractors. Skill in:  use of personal computers and standard software packages.

Qualifications:

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): N/A

Other job-related requirements for this position: A bachelor's degree from an accredited college or university and four years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation engineering or administrative work.  A master's degree from an accredited college or university can substitute for one year of the required experience.  Professional or non-professional experience as described above can substitute on a year-for-year basis for the required college education. Emergency Duty:  Incumbent is required to work during or beyond normal work hours or days in the event of an emergency.  Emergency operations functions required of the incumbent include, but are not limited to, Special Needs Shelters, Red Cross Shelters, or other emergency functions.  The incumbent in this position is considered to have regulatory responsibilities in that s/he shall determine a regulated entity’s compliance with federal, state or local statutes or regulation; or determine or recommend whether the agency should issue, revoke, cancel or suspend an entity’s participation in a government program; or approve or recommend administrative transactions between the agency and a regulated entity.  Therefore, the incumbent is subject to the requirements of Chapter 112, F.S., Chapter 60L-36, F.A.C. and DOH Policy 30-2-07 with which s/he is required to be thoroughly familiar.  Limited to Medium travel will be required.  Purchasing Card – Assigned Purchasing Card responsibilities. Incumbent may have access to records containing social security numbers in the performance of job duties.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.