Overview
The Budget Manager is a crucial part of the Housing and Residential Services team and provides leadership and direction for the Business Affairs unit of the department. |
Position Summary
Under the direction of the Executive Director of Housing and Residential Services, this position is responsible for leadership and management of all fiscal and human resource affairs for the department. This includes partnering and directing other staff with coordinating the fiscal management, business operations and human resources areas for Housing and Residential Services units, including residential life, residential facilities, summer operations, residential administration, digital and web content, and the Senior Director's office. Functions encompass serving as business affairs team leader, budget development and oversight, purchasing approver, payable and receivables processes, human resource processes, departmental business practices and staff training relating to business procedures. Individual in this position works under the supervision of the Executive Director of Housing and Residential Services, and supervises other staff including Business Manager, Program Administrative Associate, Office Support Specialist, and Graduate Assistants when applicable.
To perform this position successfully, an individual must be able read, analyze, and interpret common financial reports and legal documents. Have the ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Possess the ability to effectively present information to top management, public groups, and/or boards of directors. Individual is responsible for setting work priorities and determining methods of completing job tasks. Guidelines, policies and procedures, and departmental and state standards must be adhered to in performing the assigned responsibilities. It is essential for the individual to possess effective decision-making, organizational, time management, mathematical, verbal and written communication skills in performing the activities of this position. Individual must be able to work with staff and public. |
Essential Duties and Responsibilities
Business Operations
- Responsible for continual monitoring of all business operations for Housing and Residential Services including cost center expenditures, accounts payable, journal transfers, budget analysis, cash receipts, purchasing card processes, travel expenses, recruitment expenses, revenue receipts and forecasting, and auditing procedures necessary to maintain sound fiscal practices.
Personnel Operations
- Hire, train, supervise and develop full-time and graduate assistant staff working in the business affairs unit for Housing and Residential Services.
- Establish strong expectations for positions as well as professional development and support functions.
Budget Operations
- Prepare and maintain future annual and multi-year budgets, financial reports, revenue forecasts, evaluation documents and planning documents for Housing and Residential Services.
- Work closely with all units and the Student Affairs Director for Divisional Budgeting.
- Analyze and develop all relevant supporting documents and schedules related to annual and multi-year budget development.
- Prepares annual and multi-year budget for Housing and Residential Services
- Prepare room rate and dining rate information for annual and multi-year review and approval processes.
- Attend required meetings as deemed appropriate.
Policies & Procedures
- Maintain policies and procedures for the accounting, business, and human resource operations area of Housing and Residential Services. This includes preparing and executing instructional materials, training sessions, and online training modules for the purpose of assisting all departmental staff in understanding proper policies and procedures.
- Manage and monitor all university required training and compliance programs as it pertains to departmental employees.
Procurement & Contracts
- Review annually all contracted services for the department.
- Provide recommendations for new or continued contracted services.
- Manage P-card authorizations and trainings.
- Assist department units with processes related to procurement and contracting of services, and recommendations for future considerations.
- Serves as unit liaison with Procurement.
Fiscal & Auditing
- Complete annual fiscal reports, audits, compliance findings, internal control systems, assessment tools and other duties necessary for sound fiscal controls for the entire department.
- Manage and track all annual compliance processes for departmental employees.
Other related duties as assigned.
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Minimum Required Qualifications (Civil Service)
- Bachelor's degree in business administration, management, or a field related to the position.
- Two (2) years of professional business, financial, and/or managerial
work experience.
- (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
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Knowledge, Skills, and Abilities (KSAs) (Civil Service)
- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology.
- Knowledge of technology including electronic equipment, computer hardware and software, and their applications.
- Knowledge of basic arithmetic, algebra, statistics, and their applications.
- Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
- Ability to work collaboratively and communicate effectively as appropriate for the needs of the audience.
- Ability to work independently and effectively organize and prioritize multiple tasks.
- Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks.
- Ability to manage a budget and work within the constraints of that budget.
- Ability to analyze, interpret, and explain work related documents, policies, and procedures.
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Specialty Factors (Civil Service)
None |
Preferred Qualifications (Civil Service)
- Experience in accounting field.
- Higher Education work experience preferred.
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Minimum Required Qualifications (SPS)
N/A |
Additional Requirements (SPS)
N/A |
Preferred Qualifications (SPS)
N/A |
Physical demands/requirements
- Specific vision abilities required by this job include close vision, and ability to adjust focus.
- While performing the duties of this job, the employee is regularly required to sit; use hands to finger or handle; reach with hands and arms; and talk or hear.
- The employee must occasionally lift and/or move up to 10 pounds.
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