Budget Manager jobs in Trenton, NJ

Budget Manager manages and coordinates budgeting activities and the implementation of the organization's budget policies and guidelines. Monitors actual performance against estimates and prepares annual and interim budgets. Being a Budget Manager coordinates budget appropriations and responds to exception requests for funds. Monitors and analyzes performance against budgets. Additionally, Budget Manager implements and supports tools and reporting used for planning, forecasting, monitoring, and decision support. Requires a bachelor's degree in accounting. Typically reports to a director. The Budget Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be a Budget Manager typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)

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Budget Manager
  • Princeton University
  • Princeton, NJ FULL_TIME
  • Overview

    The Department of Public Safety’s (DPS) mission is to enhance the living, learning, and working experience at Princeton University by protecting life, maintaining order, and safeguarding property. DPS currently has 117 employees, which includes sworn police officers, emergency dispatchers, security officers, and administrative staff.

     

    The budget manager reports directly to the assistant vice president (AVP) for Public Safety and manages a $12M operational and salary budget and $3M non-operational budgets e.g. institutional expenses, non-academic department allowance, special purpose, and equipment. In addition to providing budget controls and oversight, the budget manager is responsible for reporting, financial analysis and modeling, forecasting, tracking expenses, and the payroll process. They are also responsible for the supervision of the financial analyst. The budget manager’s duties and responsibilities include tasks assigned to the financial analyst.

     

    The position requires a high level of analytical and technical acumen. Competitive applicants must be able to demonstrate core competencies across accounting, business operations, basic process mapping, and project management.

     

    The qualified candidate must be detail-oriented and have excellent organizational, interpersonal, verbal, and written communication skills, the ability to exercise discretion and independent judgment, plan and prioritize a diverse workload, creatively solve problems, take initiative, and function autonomously and effectively in a team.

     

    The Department of Public Safety is a 24/7, 365-day operation and may require the employee to work a flexible schedule including some weekends, holidays, or evening hours, during peak seasons and emergencies.

    Responsibilities

    FINANCIAL MANAGEMENT – 30%

     

    Financial Management

    • Manage the Department of Public Safety’s $12M Budget.
    • Monitor priorities, fiscal viability and changing conditions for DPS.
    • Analyze financial data and trends and generate reports for the AVP.
    • Curate data to ensure its accuracy and integrity.
    • Work with Finance and Treasury to answer questions and resolve issues related to Prime, accounts payable, journals, purchase orders, and other Finance and Treasury products and processes.
    • Design, develop, and prepare financial models to assist in business planning and strategic decision making.
    • Gain and maintain financial proficiency in financial, analytical, and other systems relevant to fiscal management.
    • Update Amortization Schedule and prepare schedules for Controllers’ office as requested.
    • Reconcile Concur reports for self and approve Concur reports for others in the department. This includes credit card and reimbursement transactions.
    • O&M (Operating and Maintenance Costs) for Capital Projects - Attend monthly meetings, analyze DPS O&M needs, track and communicate, as necessary.

     

    Reporting and Analysis

    • Analyze data, prepare, and submit financial statements on an ad hoc or recurring basis to meet budget deadlines throughout Princeton University’s annual cycle related to operating budget opening and closing processes and monthly closings.
    • Prepare operating and overtime expense reports.
    • Prepare reports and provide data analysis to senior management in support of strategic financial initiatives and planning.
    • Design and develop reporting formats and underlying budgeting and reporting tools and processes.

     

    Purchasing

    • Prepare invoices, requisitions and purchase orders in PeopleSoft and Princeton Marketplace. Coordinate returns.
    • Resolve questions on invoices as needed.
    • Assist with developing RFPs for purchases of equipment, vehicles, and software packages.
    • Maintain capital equipment asset database and reconcile equipment to financial statements.
    • Prepare journal vouchers as needed.
    • Coordinate asset tags to departments and send asset tag information to the Purchasing Dept.

     

    ***

    LABOR MANAGEMENT AND PAYROLL – 30%

     

    Labor Management

    • Assist Human Resources and Special Projects Manager in interpreting and enforcing two collective bargaining contracts.
    • Prepare and maintain authorized staffing FTE reports. Maintain tracking of new positions added, vacancies, and reclassifications.
    • Maintain annual and step increases and other special union payments.
    • Provide training and awareness tools and/or programs associated with regular and routine questions about contracts.
    • Responsible for data in DPS’ scheduling system, including new employee setup, time off calculations (e.g., year-end rollover, time off accruals, etc.)

     

    Payroll

    • Oversight of payroll process; including auditing supervisor’s approvals of employees’ schedules, time off and overtime, monitoring and reconciling Time and Attendance and DPS attendance records and ensuring adherence of payroll best practices and collective bargaining agreements. Create Additional Pay Forms as needed for monthly employees.
    • Maintain Labor Accounting data for DPS employees. Approve DPS Labor Accounting changes.
    • Create bi-weekly feeds from DPS scheduling system to Time and Absence Management. Verify data, resolve discrepancies/issues. Works closely with HR/Payroll systems personnel.
    • Provide training upon request on payroll processes to employees and supervisors.
    • Responsible for department time and absence management process and approvals.
    • Investigate and respond to employee questions regarding payroll.
    • Reconcile special event overtime records with payroll and attendance records; work with shift supervisors to resolve problems. Verify overtime slips.
    • Make billing adjustments in departmental charges as necessary and communicate with departments within the University regarding their special event charges. Calculate event billing rates annually.

     

    ***

    BUSINESS PROCESSES AND PROCEDURES – 25%

    • Work independently and cooperatively with various staff members to optimize the quality and flow of relevant resource data and information.
    • Assist Training, Personnel and Special Projects Manager, Patrol Captain, and Shift Supervisors in developing and maintaining statistics.
    • Assist with identifying, developing, and testing process improvement initiatives.
    • Learn new software applications, as needed.
    • Complete new employee setup, time off calculations, year-end roll over, time off accruals, reporting and analysis of the DPS scheduling system.
    • Periodic critical review of processes and procedures with the goal of increased efficiency and accuracy.
    • Examine and streamline processes, when possible, to improve accuracy and reduce processing time using the latest technology available including Prime Analytics and Cognos.

     

    ***

    ADMINISTRATIVE MANAGEMENT & SUPERVISION – 10%

    • Supervise the Financial Analyst to ensure that accounting duties are performed with accuracy and efficiency.
    • Administer annual performance appraisals; counsel and mentor employee as required.
    • Ensure financial analyst’s participation in training and professional development programs.
    • Participate in training, workshops, and seminars to enhance business acumen.
    • Actively seek and participate in training and professional development opportunities.

     

    ***

    ADDITIONAL DUTIES AS ASSIGNED BY THE AVP – 5%

     

    Qualifications

    ESSENTIAL QUALIFICATIONS

    • Bachelor’s degree in business administration, Accounting, Finance, or related field, with at least five to seven years of related experience.
    • Strong analytical and quantitative skills and the ability to manage detail and organize data and related information.
    • Capacity to forecast budgets and perform sound analysis and model for proposed budget changes.
    • High level of self-motivation and demonstrated capacity for independent judgment, planning, evaluation, decision making.
    • Demonstrated ability to work successfully in both a team environment and individually.
    • Demonstrated skills in collecting and synthesizing data and designing workflows and procedures.
    • Proficiency in working with computer applications and information systems, including Microsoft Excel.
    • Demonstrated ability to set work priorities and multi-task, learn new skills and have excellent communication skills, both written and oral.
    • Demonstrated commitment to Diversity, Equity, and Inclusion
    • The Department of Public Safety is a 24/7, 365-day operation and may require the employee to work a flexible schedule including some weekends, holidays, or evening hours, during peak seasons and emergencies. (e.g. Labor Day and Memorial Day payroll)
    • Individual must successfully undergo the following examinations:
      • Selection and screening process (written and oral)
      • Proficiency tests for typing & knowledge of Microsoft Office applications
      • Comprehensive background investigation

     

    PREFERRED QUALIFICATIONS

    • Advanced degree
    • Experience with a complex financial accounting system, such as Prime.
    • Ability to handle long-term planning and budgeting to ensure resources are efficiently and effectively deployed.
    • Experience with data analysis and related applications (e.g., Tableau)
    • Experience with complex staffing models (multiple, 24/7 shifts)
    • Audit experience related to cost allocation issues.
    • Familiarity with Princeton University policies is preferable.
    • Proficiency in University administrative applications (including PeopleSoft financials, Time and Absence Management, HR Reporting and Labor Accounting)
    • Possess basic knowledge of Project Management principles with ability to utilize commercial planning and scheduling software (MS Project or equivalent)

     

    ESSENTIAL FUNCTIONS

    • Ability to maintain composure during stressful or emergency situations.
    • Ability to type 30 wpm; must be able to type/keyboard for up to 60% of daily duty time.
    • Duties are performed in an office environment.

     

    Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

    Standard Weekly Hours

    36.25

    Work Schedule, If Other Than Standard Hours

    See job description

    Eligible for Overtime

    No

    Benefits Eligible

    Yes

    Probationary Period

    180 days

    Essential Services Personnel (see policy for detail)

    Yes

    Physical Capacity Exam Required

    No

    Valid Driver’s License Required

    No

    Experience Level

    Mid-Senior Level

    #LI-JE1
  • 23 Days Ago

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Budget Analyst
  • Princeton Plasma Physics Laboratory
  • Princeton, NJ FULL_TIME
  • Overview The Princeton Plasma Physics Laboratory is seeking an experienced Budget Analyst for its Business Operations Department. The Budget Analyst will support the Laboratory's budget formulation an...
  • 26 Days Ago

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Budget Technician
  • Sol Solutions, LLC
  • Fort Dix, NJ FULL_TIME
  • Budget Technician Job Description: This is a civilian, contract position. Serves as a Utility Bill Services Technician supporting the U.S. Army Reserve, 99th Readiness Division (DIV (R)), Directorate ...
  • 18 Days Ago

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Costing and Budget Analyst
  • Princeton University
  • Princeton, NJ FULL_TIME
  • Overview The Office of Finance & Treasury at Princeton University is seeking a financial analyst to join our Planning Budget and Analysis team in the role of Costing and Budget Analyst. The Costing an...
  • 22 Days Ago

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Budget Analyst/Purchasing Agent
  • Jackson Township Board of Education
  • Township of Jackson, NJ FULL_TIME
  • JobID: 5763 Position Type: Administration Date Posted: 8/24/2022 Location: Administration Date Available: 10/01/2022 Closing Date: 09/02/2022 Qualifications: 1. Bachelor's degree in related discipline...
  • 15 Days Ago

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Supervisory Budget Analyst
  • US Army Installation Management Command
  • Fort Dix, NJ FULL_TIME
  • Duties Performs budgetary duties in support of the US Army Support Activities, Fort Dix (UASA Fort Dix) and Devens Reserve Forces Training Center (RFTA). Plans work and supervises Budget Analysts assi...
  • 1 Month Ago

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0 Budget Manager jobs found in Trenton, NJ area

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Environmental Project Manager
  • Sovereign Consulting
  • Robbinsville, NJ
  • Job Description Job Description Sovereign Consulting Inc. seeks an Environmental Project Manager with 4+ years of enviro...
  • 3/28/2024 12:00:00 AM

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Customer Experience Manager Night & Weekends
  • Michaels Stores
  • Trenton, NJ
  • Customer Experience Manager Night & Weekends page is loaded **Customer Experience Manager Night & Weekends** **Customer ...
  • 3/28/2024 12:00:00 AM

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Convention Relationship Manager
  • EMC Meetings & Events
  • Titusville, NJ
  • Company Description At EMC Meetings & Events, we believe in the power of human connection. Events have the power to buil...
  • 3/28/2024 12:00:00 AM

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Environmental Project Manager - NJ
  • Sovereign Consulting
  • Robbinsville, NJ
  • Job Description Job Description Sovereign Consulting Inc. seeks an Environmental Project Manager with 4+ years of enviro...
  • 3/27/2024 12:00:00 AM

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Multimedia Producer - Exempt
  • TTI of USA, Inc.
  • Lawrence Township, NJ
  • Job Description: The Production Manager (Producer) will be a critical matrix team partner for the Product and Engagement...
  • 3/26/2024 12:00:00 AM

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Business Analyst
  • Diverse Lynx
  • Princeton, NJ
  • Job Title : Business Analyst (Full Time Only) Location : Quincy, MA Job Description Conduct in-depth analysis on busines...
  • 3/25/2024 12:00:00 AM

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IT Project Coordinator / Business Analyst
  • Robert Half
  • Robbinsville, NJ
  • We are seeking an IT Project Coordinator / Business Analyst to join our clients growing team! Essential Functions: Manag...
  • 3/24/2024 12:00:00 AM

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Program Manager
  • World Wide Technology
  • Philadelphia, PA
  • Program Manager Philadelphia, PA 12 Months Position Overview: As a Program/Project Manager, you will play a pivotal role...
  • 3/24/2024 12:00:00 AM

According to the United States Census Bureau, the city had a total area of 8.155 square miles (21.122 km2), including 7.648 square miles (19.809 km2) of land and 0.507 square mile (1.313 km2) of water (6.21%). Several bridges across the Delaware River – the Trenton–Morrisville Toll Bridge, Lower Trenton Bridge and Calhoun Street Bridge – connect Trenton to Morrisville, Pennsylvania, all of which are operated by the Delaware River Joint Toll Bridge Commission. Trenton is located near the exact geographic center of the state, which is 5 miles (8.0 km) located southeast of Trenton. The city is so...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Budget Manager jobs
$135,797 to $184,529
Trenton, New Jersey area prices
were up 1.5% from a year ago

Budget Manager in Saginaw, MI
The Budget Manager manages the development, tracking and monitoring of the annual budget.
December 27, 2019
Budget Manager in Lansing, MI
Oversees the development of all support materials, presentations, and staff reports related to the budget, including the production of budget documents.
December 25, 2019
Budget Manager in Rock Hill, SC
The budget manager is fundamental to any organization that deals with finances.
February 12, 2020