Business Process Optimization Manager jobs in Chicopee, MA

Position Title: Business Manager

Reports To: Executive Director; Board of Directors

Part Time: 20 hours per week

Salary: $25 per hour

Benefits: Health Reimbursement Arrangement (HRA); vacation, paid holidays and personal time off

Agency/Mission: The mission of the Brick House is to support youth and family well-being by providing a place in Turners Falls for creativity and learning, growth and leadership, and strengthening community connections. We work to improve access to local resources for parents and families, and to help strengthen local services to best meet the needs of our changing community. We run an after-school Teen Center and creative programming for youth ages 11 to 19 and a growing basic-needs program. We also serve as a community resource center for local groups to host programming in the arts, recreation, wellness, and social justice.

Objectives

• The Business Manager will work with the Board, Executive Director, program directors, and an outside accounting firm to track budgets, invoices, and receipts, allocate expenses, enter payroll, and oversee the organization’s weekly business operations.
• The Business Manager will help this team develop and revise grant and program budgets, will coordinate monthly, quarterly, and annual fiscal reporting and billing, and will serve as the primary point of contact for administrative inquiries.
• The Business Manager will participate in a transparent, positive, and trauma-informed workplace culture.

Weekly Responsibilities

• Check a post office box located in Turners Falls.
• Submit A/P and A/R paperwork to the outside accounting firm.
• Ensure that invoices and bills are paid.
• Coordinate with the Executive Director and program directors to code all revenue and expenses to appropriate cost centers, and to track spending relative to budgets.
• Work with staff and accounting firm to ensure completeness of financial transactions.
• Order building and office supplies online, as needed.
• Attend weekly staff meetings, as needed.

Biweekly Responsibilities

• Compile and record employee time and payroll data, and enter the biweekly payroll for processing.
• Administer a small in-house Health Reimbursement Arrangement (HRA).
• Handle all employee and organizational information confidentially.

Monthly Responsibilities

• Review grant invoices prepared by the accounting firm and submit them to the MA Department of Children and Families and the MA Department of Public Health.
• Reconcile and submit an online monthly invoice for a partner agency for which the Brick House serves as fiscal sponsor.
• Review financial reporting with the accounting firm.
• Support the finance committee in making informed decisions.
• Support the Executive Director and fundraising volunteers in tracking donations.
• Attend a meeting of the Board of Directors, as needed.

Quarterly Responsibilities

• Review and submit quarterly, biannual, or annual invoices to funders as needed.

Annual Responsibilities

• Collaborate with the Executive Director and finance committee to prepare an annual budget.
• Communicate with an outside payroll processor to ensure timely payment and tax filings.
• Coordinate with accountant and finance committee for annual audit, and other reviews as required.
• Oversee any payments and filings required by local, state, and federal governments.

Ongoing Responsibilities

• Support the Executive Director in submitting budgets with grant applications, and amending budgets as needed during the year.
• Collaborate with program staff to ensure timely grant reporting.
• Provide administrative support and training to current and new employees in timesheet documentation, purchasing documentation, and reimbursements; provide vendors with tax-exempt documentation.
• Serve as the primary point of contact for administrative inquiries, and bring them to the Executive Director, outside accounting firm, and finance committee as needed.

Qualifications:

• Prior experience in bookkeeping, financial reporting, and/or grant management (required).
• Experience communicating effectively by email, phone, and in person (required).
• Prior experience working in a nonprofit (preferred).
• Prior experience working in a small organization (preferred).
• Attention to details.

Schedule:

• Mondays to Fridays (hours are partly flexible, and may vary).

Work Location:

• Downtown Turners Falls, MA
• Some remote work possible

Company’s website:

Please submit your resume and cover letter to , with “Business Manager application” in the subject heading. Thank you!.

We are an equal-opportunity employer, and value diversity at our organization. We do not discriminate on the basis of race, color, ethnicity, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, height, weight, or veteran status.

More information about our organization and this position may be found on our website:

Job Type: Part-time

Pay: From $25.00 per hour

Ability to Commute:

• Turners Falls, MA 01376 (Required)

Ability to Relocate:

• Turners Falls, MA 01376: Relocate before starting work (Required)

Work Location: In person