Chief Enrollment Management Officer jobs in Pocatello, ID

Management Assistant, Enrollment Management (1197)
Pocatello - Main

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description

The Management Assistant performs a variety of administrative duties that enables management or administrators to function more effectively; or primary focus is on administering a program; performs related work.

The successful candidate will be a critical member of the Enrollment Management leadership team and responsible for maintaining complex and confidential administrative and operational functions. The primary focus of the role is to conduct the administrative and management needs of the Associate Vice President for Enrollment Management, ensuring seamless scheduling, meeting preparation, project follow-ups, travel arrangements, and other administrative activities. The position requires considerable judgment and discretion, initiative, independence, and the ability to interact frequently with university administration, state and local officials, and senior-level university officials and their constituents.

Key Responsibilities

● Manage a high-volume of scheduling needs for the Associate Vice President, including evaluating time commitments and prioritizing meetings.
● Work closely with the AVP to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
● Balance internal and external demands effectively.
● Proactively compile meeting agendas and materials.
● Prepare executive summaries, compile comprehensive briefings, talking points, project reports, and all other briefing materials for a high-paced meeting schedule.
● Research to prepare documents, presentations, and other materials to support the needs of the division.
● Act as Contract Master for the Division.
● Maintain the Enrollment Management and HYLS portions of the ISU website.
● Oversee travel authorizations and expense reimbursements.
● Coordinate complex office, meeting, project, and event logistics.
● Manage records, files, and reports- physical and digital copies.
● Monitor the budget for the two indices assigned to Enrollment Management.
● Provide data in a timely and accessible manner.
● Personnel Actions (For ALL Enrollment Management Departments)
● Support the administrative needs of Enrollment Management, New Student Orientation, and Scholarships.
● Invest in building long-lasting relationships both internally and externally.
● Provide general office support, answer enrollment-related questions, and oversee temporary and/or student employees within the office.
● Field concerns brought to Student Affairs executives and/or refer callers to individuals or departments based on in-depth knowledge of university policies and procedures.
● Work closely with area leadership to research a wide variety of issues and work with units to trouble-shoot/resolve issues.
● Complete a variety of special projects including presentations, financial reports, enrollment comparison reports, etc.
● Other duties as assigned.

Minimum Qualifications

Experience:

• Interpreting and applying regulations or policies and procedures.
• Planning, organizing, implementing, and evaluating special projects.
• Independently researching, compiling, developing and summarizing material for reports on a frequent or recurring basis.
• Analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators.

ISU minimum for this classification is $19.69 per hour. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. To be considered for this opportunity, apply before midnight on February 6, 2024. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Posting Number: req2126
Type: Working 12 months per year
Position: Classified Staff
Division: Student Services

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

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