Clerical Supervisor jobs in Harrisburg, PA

THE POSITION

Are you someone who is committed, optimistic, and meticulous, with a keen interest in administrative tasks? The Department of Transportation is seeking a Clerical Supervisor 1 to oversee our clerical team and support the District Executive and Assistant District Executive. If you are up for this exciting opportunity, we urge you to submit your application today!

DESCRIPTION OF WORK

As the supervisor of clerical positions in the District Office, your responsibilities will include overseeing work assignments, performance evaluations, leave requests, disciplinary actions, and training needs. You will also be responsible for developing policies and procedures for clerical staff, such as correspondence, reports, and data entry into IT databases. In addition, you will prepare and send out letters, maintain desk manuals, and assist in cross-training clerical and administrative support staff in other District Divisions. Furthermore, you will provide support to the district press office's administration of the Customer Care Center (CCC) system. While serving as a backup to the district press staff for overall administration, your main role will be to ensure that clerical support is provided to the press staff in developing the district's response to assigned CCC's. You will also assist the Assistant District Executives (ADE) with legislative outreach initiatives, which involves tracking, coordinating, and aiding in the development of legislative and public stakeholder meetings and correspondence for all district activities. As a representative of the District Executive or Assistant District Executive's, you will be required to attend routine meetings, take notes, collect pertinent information, and provide briefings on results as needed.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, at the discretion of the supervisor. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS
Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2; or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

• You must be able to perform essential job functions.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov.

• 711 (hearing and speech disabilities or other individuals).

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Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

• Eligibility rules apply.