Clinical Administrative Coordinator is responsible for overseeing the daily operations of an assigned unit or clinic section within a hospital. Schedules employee shifts and ensures admitting and discharge functions are providing for optimal patient flow. Being a Clinical Administrative Coordinator ensures that hospital resources are being used in the most efficient manner. Assigns patients to appropriate health practitioners. Additionally, Clinical Administrative Coordinator may perform other administrative functions as necessary. May require a bachelor's degree in area of specialty. Typically reports to a supervisor or manager. To be a Clinical Administrative Coordinator typically requires 2 to 4 years of related experience. Gains exposure to some of the complex tasks within the job function. Occasionally directed in several aspects of the work. (Copyright 2024 Salary.com)
JOB SUMMARY
Administrative Coordinator to support the Clinical Education Department. Daily tasks include calendar management, scheduling and coordination of meetings and educational sessions, maintenance of clinical education tracking date, maintenance of confidential information and databases, and assistance with various projects and business matters as needed. The Administrative Coordinator will be responsible for accurately representing the department and agency to internal and external customers, Board members, vendors, volunteers and donors daily. Assists Clinical Directors with tasks assigned by the Clinical Education Director. This position requires professional poise and people skills; a high degree of organization, an individual who works well in team environments, possesses advanced written and verbal communication skills, demonstrates advanced skills in current computer technology, and has a strong ability to prioritize and multi-task.
PRIMARY JOB DUTIES
JOB SPECIFICATIONS
1. Education: High School diploma or equivalent. Associate’s degree or equivalent preferred
2. Licensure / Certifications: Not applicable
3. Experience: Minimum of one year medical record, medical office or hospice experience required.
4. Essential Technical / Motor Skills: Manual dexterity and skill to operate the following: computer, telephone system, calculator, copy machine. Business correspondence formatting; Standard office administrative practices and procedures, including the use of standard office equipment; High level of proficiency in the use of Microsoft Office programs, especially Outlook, MS Word, MS Excel, and MS PowerPoint. Event/conference coordination experience is desired. Analyzing and resolving office administrative and procedural problems; excellent verbal, written and computer skills.
5. Strong written and oral communication skills, ability to interpret requests for information, tactful, congenial, excellent telephone manners; problem-solving ability; organizational and leadership ability; patience and assertiveness. Ability to interact with others in a positive and professional manner. Must demonstrate experience to interact professionally with all levels within and outside the agency.
6. Essential Physical Requirements: Stooping, bending, sitting for long periods of time, driving an automobile and climbing stairs. Minor lifting (25 pounds or less) required to perform some job functions. Ability to move throughout the office and to run errands or attend meetings in the community.
7. Essential Mental Abilities: Positive attitude, alertness to situations; strong sense of concentration; ability to apply judgment, to prioritize work and to learn new skills; ability to understand, follow and recall instructions. Ability to cope with varied distractions and high levels of stress. High level of mental concentration required to handle multiple tasks simultaneously with frequent interruptions.
8. Essential Sensory Requirements: Sensitive to environment; ability to see and to speak clearly in order to communicate and perform basic job functions.
9. Exposure to Hazards: None.
10. Hours of Work: 40 hours per week, flexibility to meet the needs of the department. Occasional evening and weekend hours; Overtime only as approved.
11. Must have valid driver license and reliable transportation.
12. Population Served: Not applicable