Clinical Administrative Coordinator jobs in Rock Springs, WY

About Us:

At Shelley Construction, we're a creative and thriving company specializing primarily in roofing and exterior work, with a significant focus on insurance restoration projects. Our commitment to delivering exceptional construction services to our valued clients is extremely important to us. With a keen focus on construction excellence and customer satisfaction, we've earned a reputation for reliability, professionalism, and superior craftsmanship. Within our supportive and collaborative work environment, we prioritize the growth and development of every team member, empowering them to contribute to our shared success. Join us in upholding the highest standards of quality and integrity in the construction industry.

Position Overview:

The Secretary plays a vital role in maintaining the efficient operation of the office environment and providing exceptional administrative support to staff and visitors. This position encompasses various responsibilities, including office management, reception duties, schedule coordination, and ensuring overall cleanliness and aesthetics of the office space. The Secretary will be responsible for managing the company's social media presence, including posting and creating marketing content as instructed by the Marketing Manager. This role will involve diverse tasks in support of the company owners and will directly report to them.

Responsibilities:

1. Office Management:

- Arrive promptly by 9:00 AM to unlock doors and prepare the office for daily operations.

- Ensure the office is staffed and accessible between the hours of 9:00 AM and 5:00 PM.

- Take responsibility for the overall cleanliness and organization of the office space.

- Facilitate the planning and coordination of business events and conferences.

- Coordinate owners' calendars, scheduling meetings, confirming appointments, and ensuring effective time management.

2. Orientation Days Preparation:

- Arrive early on orientation days to set up conference rooms and ensure all necessary materials are ready for new hires. There may be requests to prepare refreshments for orientation. All food should be cleaned up and put away to prevent spoilage.

- Handle email correspondence and oversee social media marketing campaigns, ensuring timely and professional communication.

3. Greeting and Assisting New Hires:

- Welcome new hires as they arrive, providing them with instructions and setting expectations for the day.

4. Continuous Office Coverage:

- Take full accountability for ensuring there is someone present in the office at all times.

- Arrange for coverage in case of temporary absence or days off.

5. Front Desk Management:

- Promptly attend to the front desk to greet visitors, screen individuals, and manage inquiries.

- Respond promptly to the bell or door chime to assist visitors as needed.

- Manage the Customer Relationship Management (CRM) program, including data entry, updating contacts, and generating reports to aid business development.

6. Phone Management:

- Answer the main office phone line professionally and promptly.

- Make requested phone calls on behalf of staff members.

- Document unscheduled sales calls and relay relevant information to the appropriate personnel.

7. Schedule Coordination:

- Manage schedules for field specialists, including arranging appointments and handling schedule changes.

- Work closely with clients to accommodate any schedule adjustments or updates.

8. Key and Document Management:

- Collect keys, checks, or documents from field staff at the end of the day.

- Ensure all collected items are accounted for and stored securely.

- Prepare and write monthly company newsletters.

- Lock the office premises at the end of the day, coordinating with field staff if necessary.

9. Office Cleanliness and Aesthetics:

- Ensure the overall cleanliness and tidiness of the office space.

- Clean glass, kitchen areas, and common spaces as needed.

- Maintain stock of refreshments and office supplies.

- Keep office decorations up-to-date and seasonally appropriate, following approval from sales, marketing, and adhering to budget constraints.

Qualifications:

- Excellent communication and interpersonal skills.

- Professional dress and grooming standards.

- Strong organizational abilities and attention to detail.

- Ability to prioritize tasks effectively and work independently.

- Knowledge of office decor and aesthetics, with the ability to maintain a welcoming and professional environment.

- Proficiency in the Microsoft Suite of products (Teams, Word, Excel, PowerPoint, Outlook).

- Exceptional communication and interpersonal skills.

- Detail-oriented with a proactive problem-solving approach.

- Ability to work both independently and collaboratively as part of a team.

- Discretion and confidentiality are essential.

What We Offer:

- We prioritize leadership and personal development within our team culture. Encouraging growth and self-improvement, we advocate for team members to arrive 15 minutes early each day, utilizing paid time to engage in personal development through reading.

- Competitive wage.

- Opportunities for professional development and advancement within the company.

- Supportive and dynamic work environment.

- Benefits package including health insurance, 401K, and Dental (coming soon!).

- Paid time off.

- Professional development assistance.

- Paid holidays.

- Monthly fun company events.

- Occasional fun paid lunches.

Job Type: Full-time

Pay: $16/Hour

Schedule: Monday to Friday, 9-5 office coverage

Job Type: Full-time

Pay: $16.00 per hour

Expected hours: 40 per week

Benefits:

• Employee discount
• Paid time off
• Professional development assistance
• Referral program

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Salt Lake City, UT 84107: Relocate before starting work (Required)

Work Location: In person