Construction Representative Assistant assists with construction inspections to ensure adherence to specifications, codes, and contract documents. Supports the regular assessment of construction methods and project costs. Being a Construction Representative Assistant typically requires an associate degree or equivalent. Typically reports to a supervisor or manager. The Construction Representative Assistant works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. To be a Construction Representative Assistant typically requires 1-3 years of related experience. (Copyright 2024 Salary.com)
Construction, Design and Management, Inc. is looking for a Project Assistant who is:
· Enthusiastic
· Very organized
· A team player
· Detail oriented
· Proficient with Microsoft Office software (Excel, Word, Outlook, Project)
· Proficient with Adobe Acrobat (create forms, edit PDF’s, etc.)
· Has prior experience in a construction company or engineering house as support staff a plus
Responsibilities:
General office responsibilities include but are not limited to:
· Manage vendor/subcontractor insurance certificates to ensure compliance
· Obtain and maintain capital improvement forms, W-9 forms, etc.
· Enter purchase orders and submit to suppliers & subcontractors with follow up on order status and documentation
· Coordinate delivery and removal of jobsite accessories (job trailers, porta-pots, dumpsters)
· Assist Project Managers with various tasks
· Compile Bidder’s List for new projects as assigned
· Record and maintain spreadsheet to keep track of required project paperwork
· Preparing, updating, monitoring and maintaining all paperwork related to construction projects from bid process through closeout documents.
· Distribute Invitation to Bid to potential Sub-contractors from Bidder’s List
· Generates the Letter of Intent (LOI) for contractors who are awarded contracts during the bidding process, as requested
· Generates AIA documents between Owner and contractors for each contract awarded per project. Types correspondence, including letters, memos and meeting minutes, as requested by the Project Manager
· Prepares pay applications and lien waivers
· Logs and processes each contractor’s Applications for Payment, including initial set-up of the Schedule of Values
· Ensure receipt of certified payrolls
· Compiles the submittal log for each project
· Logs, processes and distributes all incoming submittals
· Logs, processes and manages contractors’ insurance certificates in the company’s server
· Ensures all contracts are signed and returned prior to the start of each project
· Scans and maintains all files in the Company Network Server
· Prepares or assists in the preparation of monthly reports, as requested
· Prepares, distributes, and tracks all change related issues (e.g., Change Orders, Request for Information, Request for Proposals, etc.)
· Maintains worker documentation, as required for project. This includes maintaining a list of all Trades and Employees, badge numbers, copies of employees’ drivers’ licenses, and applicable OSHA cards
· Obtaining closeout documents such as: warranties, O&M manuals, final lien waivers; maintaining spreadsheet containing punch list items and following up to ensure completion of those items
Prior experience with construction project paperwork desirable but not required
Requirements:
· Bachelor’s degree and two years of administrative experience required in a construction company or engineering house as support staff, or an equivalent combination of education and experience
· Proficiency in Microsoft Office, excellent written/oral communication skills, customer service, organizational, interpersonal, proofreading, and computer skills also required
· Excellent critical thinking as well as analytical skills
· Exceptional organizational skills, effective time management skills, able to multi-task
· Good interpersonal skills along with excellent verbal and written communication skills
· Deadline and detail oriented
· Ability to take direction from multiple people
· A demonstrated ability to handle confidential and sensitive information
Job Type: Full-time
Pay: $49,920.00 - $75,000.00 per year
Benefits:
Schedule:
Work Location: In person
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